Board of Commissioners Room – Courthouse
Mason, Michigan – 7:30 p.m.
February 22, 2005
The Ingham County Board of Commissioners met for their regular meeting at the above time and place. The meeting was called to order at 7:30 p.m. by Chairperson Grebner. Roll was called and all Commissioners were present except Commissioner Schafer.
PLEDGE OF ALLEGIANCE: Chairperson Grebner led the Board in the Pledge of Allegiance and a few moments were observed for meditation.
APPROVAL OF THE MINUTES: Moved by Commissioner Weatherwax-Grant, supported by Commissioner Swope to approve the minutes of the February 8, 2005 meeting as submitted. Motion carried unanimously. Absent: Commissioner Schafer.
ADDITIONS TO THE AGENDA: Commissioner De Leon indicated there would be a substitute for agenda item no. 23 – Resolution Authorizing Entering into a Subcontract with the Home of New Vision for Women’s Probation Residential Services for FY 2004-2005. This was accepted by the Chair without objection by the body.
Commissioner Dedden requested the addition of a late resolution Congratulating Indiehorror.com on the Premiere of their New Movie. This was accepted by the Chair and added as agenda item no. 26.
PETITIONS AND COMMUNICATIONS:
Resolution from Lake County endorsing Rosswell Fulton, Jr. for the position of Director-at-Large for the Michigan Association of Counties. Received and placed on file.
Letter from Brian C. Titus tendering his resignation from The Ingham County Economic Development Corporation Board of Directors. Accepted and placed on file.
Letter from Mary Finch tendering her resignation from The Women’s Commission. Accepted and placed on file.
Letter from the State of Michigan Family Independence Agency approving the 2004-05 Annual Plan and Budget for Child Care Fund Expenditures. Referred to the Judiciary Committee.
Letter from Crawford County requesting that the Michigan Association of Counties sponsor and promote legislation that will prevent the state from acquiring any additional land until the freeze on PILT payments is lifted. Received and placed on file.
Resolution from Newaygo County in support of the proper wearing of the United States Flag. Received and placed on file.
Letter from the State of Michigan, Department of Environmental Quality, Air Quality Division’s Pending New Source Review Application Report. Received and placed on file.
Thank you letter from the family of James P. Lynch. Received and placed on file.
Mike Prelesnik, President of the Ingham County Fair Board, introduced Neil Kentner as the new Manager of the Ingham County Fair.
CONSIDERATION OF CONSENT AGENDA:
Moved by Commissioner Severino, supported by Commissioner Celentino to adopt a consent agenda consisting of all items except 12, 15 and 22. Motion carried unanimously. Absent: Commissioner Schafer. Items on the consent agenda were adopted by a unanimous roll call vote. Items voted on separately are so noted in the minutes. Absent: Commissioner Schafer.
COMMITTEE REPORTS AND RESOLUTIONS:
The following resolution was introduced by Commissioner Celentino and Commissioner Vickers:
RESOLUTION APPROVING THE APPOINTMENT OF NEIL KENTNER AS THE MANAGER OF THE INGHAM COUNTY FAIR
WHEREAS, the position of Fair Manager became vacant with the retirement of Terry Brail; and
WHEREAS, the Ingham County Fair Board working with the Ingham County Human Resources Department solicited applications, and interviewed candidates; and WHEREAS, the Ingham County Fair Board has selected Neil Kentner to be the new Fair Manager. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners approves the appointment
of Neil Kentner.
BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners wishes Neil Kentner well as he assumes his new duties. SS| Commissioners Celentino and Vickers Adopted as part of the consent agenda. The following resolution was introduced by the County Services Committee:
RESOLUTION MAKING AN APPOINTMENT TO THE ECONOMIC DEVELOPMENT CORPORATION BOARD OF DIRECTORS
WHEREAS, several vacancies exist on the Economic Development Corporation Board of Directors; and WHEREAS, the County Services Committee interviewed those interested in serving on this Committee: THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby appoints:
Adopted as part of the consent agenda.
The following resolution was introduced by the County Services Committee:
RESOLUTION HONORING JUNE PALLOTTINI
WHEREAS, June H. Pallottini has been a member of the Ingham County Road Commission since 1993, where she has held the positions of Chairperson and Vice-Chairperson; and
WHEREAS, the Ingham County Road Commission is responsible for the repair, maintenance and traffic safety of more than 1,200 miles of roads throughout Ingham County, directs a $22 million-plus annual road maintenance and construction budget, and supervises a staff of over 100 full-time employees; and
WHEREAS, June was the first female Road Commissioner in the State of Michigan to be appointed by a county board and of the 249 Road Commissioners state-wide, there were only 9 female Commissioners, 2 of which served in Ingham County; and
WHEREAS, after recognizing the increase in female employees at the Road Commission, she saw the need and was instrumental in the addition of female locker rooms and restrooms in the Road Commission garages; and
WHEREAS, prior to her service as a Road Commissioner, June served as a member of the Ingham County Fair Board where she held the positions of Vice-President of the Fair Board and Chairperson of the Personnel Committee; and
WHEREAS, June is very committed to serving her community, she has served as Leslie Township’s Zoning Administrator, as Leslie Township Clerk and has earned certification from the National Municipal Clerks Association through Michigan State University; and
WHEREAS, she is a founding member of the Rural Emergency Outreach Program, which receives support from local churches and government officials, and is a co-founder of the Leslie Area Outreach Food Bank, which serves 150 families each year, and was also a founding member of the Cystic Fibrosis Foundation; and
WHEREAS, on December 31, 2004, June Pallottini completed her years of service as an Ingham County Road Commissioner.
THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby honors June Pallottini and for her dedication and commitment as a member of the Road Commission and the Fair Board and extends its sincere appreciation for the many contributions she has made to the citizens of Ingham County.
BE IT FURTHER RESOLVED, that the Board wishes her continued success in all of her future endeavors.
COUNTY SERVICES: Yeas: Celentino, Copedge, De Leon, Schor, Vickers Nays: None Absent: Severino Approved 2/15/05 Adopted as part of the consent agenda. The following resolution was introduced by the County Services and Finance Committees:
RESOLUTION TO AUTHORIZE AN APPLICATION FOR A GRANT TO PURCHASE AN OPTICAL SCAN VOTING SYSTEM TO COMPLY WITH THE HELP AMERICA VOTE ACT (HAVA)
WHEREAS, the Ingham County Board of Commissioners wishes to apply to the State of Michigan Secretary of State for a grant to purchase an optical scan voting system and related Election Management System (EMS) software to comply with the Help America Vote Act (HAVA); and
WHEREAS, upon the recommendation of the County Clerk, the Ingham County Board of Commissioners has chosen to submit a grant application for a new optical scan voting system in 2005; and
WHEREAS, there is no cost to Ingham County to obtain the optical scan voting system and related Election Management System (EMS) software.
THEREFORE BE IT RESOLVED, that Ingham County Clerk Mike Bryanton is authorized to submit this grant application on behalf of Ingham County.
BE IT FURTHER RESOLVED, that the Board Chairperson and Clerk are authorized to sign any related documents upon approval as to form by the County Attorney.
FINANCE: Yeas: Dedden, Swope, Hertel, Schor, Thomas, Dougan Nays: None Absent: None Approved 2/16/05
Adopted as part of the consent agenda.
The following resolution was introduced by the County Services and Finance Committees:
RESOLUTION TO SET POLICY FOR CERTAIN DELINQUENT TAX PAYMENTS RESOLUTION #05-041
WHEREAS, the State of Michigan in the General Property Tax Act governs procedures for the collection of delinquent property taxes; and WHEREAS, the Treasurer is presenting this resolution in furtherance of the current policy of the County; and WHEREAS, the minimal fiscal impact is currently budgeted; and
WHEREAS, at Section 211.59 (3) it specifically states that >For taxes levied after December 31, 1998, a county board of commissioners, by resolution, may provide all of the following for taxes paid before May 1 in the first year of delinquency for the homestead property of a senior citizen, paraplegic, hemiplegic, quadriplegic, eligible serviceman, eligible veteran, eligible widow, totally and permanently disabled person, or blind person, as those persons are defined in chapter 9 of the income tax act of 1967, 1967 PA 281, MCL 206.501 to 206.532, if a claim is made before February 15 for the credit provided by chapter 9 of the income tax act of 1967, 1967 PA 281, MCL 206.501 to 206.532, if that claimant presents a copy of the form filed for that credit to the county treasurer, and if that claimant has not received the credit before March 1:
(a)
Any interest, fee or penalty in excess of the interest, fee, or penalty that would have been added if the tax had been paid before February 15 is waived.
(b)
Interest paid under subsection (1) or section 89(1)(a) is waived unless the interest is pledged to the repayment of delinquent tax revolving fund notes or payable to the county delinquent tax revolving fund, in which case the interest shall be refunded from the general fund of the county.
(c)
The county property tax administration fee is waived; and
WHEREAS, the utilization of Section 211.59(3), is in the public interest.
THEREFORE BE IT RESOLVED, that the County Treasurer is authorized to use the provisions of Section 211.59(3) for 2005 and 2006.
BE IT FURTHER RESOLVED, that a copy of this resolution shall be forwarded by the Treasury to all local taxing authorities in Ingham County.
FINANCE: Yeas: Dedden, Swope, Hertel, Schor, Thomas, Dougan Nays: None Absent: None Approved 2/16/05
Moved by Commissioner Celentino, supported by Commissioner De Leon to adopt the resolution. Motion carried on a unanimous roll call vote. Absent: Commissioner Schafer.
The following resolution was introduced by the County Services and Finance Committees:
RESOLUTION ACCEPTING A 2004 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING FROM THE MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY IN THE AMOUNT OF $243,900
WHEREAS, the Ingham County Housing Commission has applied for Community Development Block Grant funding on behalf of Ingham County from the Michigan State Housing Development Authority; and
WHEREAS, the Michigan State Housing Development Authority has granted Ingham County $243,900 for rental rehabilitation in Ingham County; and
WHEREAS, the funding will allocate $243,900 for rental rehabilitation in the City of Mason; and THEREFORE BE IT RESOLVED, that the Ingham Board of Commissioners accepts the Community Development Block Grant of $243,900 from the Michigan State Housing Development Authority on behalf of the Ingham Housing Commission to utilize the funds as designated in the grant agreement.
BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes the Board Chairperson and the County Clerk to sign any necessary contract documents that are consistent with this resolution and approved to form by the County Attorney.
FINANCE: Yeas: Dedden, Swope, Hertel, Schor, Thomas, Dougan Nays: None Absent: None Approved 2/16/05
Adopted as part of the consent agenda.
The following resolution was introduced by the County Services and Finance Committees:
RESOLUTION AUTHORIZING PARTICIPATION IN THE TRI-COUNTY REGIONAL PLANNING COMMISSION CONTRACT FOR THE PURCHASE OF DIGITAL AERIAL MAPS IN COORDINATION WITH OTHER LOCAL JURISDICTIONS
WHEREAS, Tri-County Regional Planning Commission is coordinating a regional flight of Ingham, Eaton, and Clinton counties in order to produce aerial maps; and
WHEREAS, Clinton and Eaton counties have agreed to participate; and
WHEREAS, participation in this regional project would supply Ingham County and participating local jurisdictions with 6’’ pixel, true color, leaf off digital orthoimagery; and
WHEREAS, the product can be utilized at the county level in many areas, including Equalization, Parks, Emergency Operations, Economic Development, and MIS; and at the local level for planning and zoning purposes; and
WHEREAS, several jurisdictions in Ingham County and the State of Michigan have agreed to participate in funding this project and have currently committed to approximately half the cost of this project, whose total cost is $77,442.
THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes participation in the Tri-County Regional Planning Commission mapping project, and authorized the transfer of up to $20,000 for the balance of the cost.
BE IT FURTHER RESOLVED, that the remaining funds will be supplied by other local, state or county departments.
BE IT FURTHER RESOLVED, that the Board Chairperson and County Clerk are authorized to sign necessary agreements with Tri-County Regional Planning Commission and participating local and state agencies, as drafted by the County Attorney and recommended by the County Controller.
BE IT FURTHER RESOLVED, that the County Controller is authorized to make the budget adjustments and transfers contemplated by the resolution.
FINANCE: Yeas: Dedden, Swope, Hertel, Schor, Thomas, Dougan Nays: None Absent: None Approved 2/16/05
Adopted as part of the consent agenda.
The following resolution was introduced by the County Services and Finance Committees:
RESOLUTION TO AMEND THE PURCHASING POLICIES TO INCLUDE A PROVISION FOR LOCAL PURCHASING PREFERENCE
WHEREAS, the Board of Commissioners believes that its purchasing policies should encourage local vendors to provide goods and services to Ingham County government, resulting in increased economic activity through more local jobs, tax revenues, and expenditures, and to entice business relocations to the County.
THEREFORE BE IT RESOLVED, that the Board of Commissioners encourages all county offices, departments and courts supported by the County to utilize local vendors, wherever possible, practical, and cost effective.
BE IT FURTHER RESOLVED, that the Board of Commissioners hereby amends the Ingham County Purchasing Policies by providing a preference for registered local vendors who respond to formal bids or proposals for the purchase of goods or supplies, issued by the Ingham County Purchasing Department.
BE IT FURTHER RESOLVED, that for purposes of this policy, a Aregistered local vendor" (RLV) shall mean any vendor who operates a business within the legally defined boundaries of Ingham County. In order to be identified as a ARLV@, the vendor shall provide the Ingham County Purchasing Department with a verifiable physical business address (not a P.O. Box) at which the business is conducted.
BE IT FURTHER RESOLVED, that the RLV=s status ceases at the time that the business address is no longer valid.
BE IT FURTHER RESOLVED, that a vendor who wishes to be identified as a RLV shall also meet all other requirements of the County’s Purchasing Policies.
BE IT FURTHER RESOLVED, that a RLV who submits a responsive bid which is within 5% of the lowest responsive bid shall be given the opportunity to reduce its bid to meet the lowest responsive bid, and upon doing so, shall be considered to be the lowest responsive bid, provided however, that the initial lowest responsive bid is not from another RLV.
BE IT FURTHER RESOLVED, that in the event that two (2) or more RLVs submit responsive bids which are within 5% of the lowest responsive bid, the RLV with the lowest responsive bid shall be given the opportunity to reduce their bid to meet or be less than the lowest responsive bid, and upon doing so, shall be considered to be the lowest responsive bid, provided however, that the initial lowest responsive bid is not from another RLV. In the event of a tie between 2 RLVs, where all other factors are equal in the sole discretion of the Purchasing Department, and where the Purchasing Department is unable to break the tie through additional negotiations, the award of bid shall be by coin toss. However, negotiations shall be based solely upon the bid price, and the Purchasing Department shall not negotiate any changes to, or otherwise vary, the specifications, contract requirements or scope of work.
BE IT FURTHER RESOLVED, that a RLV who submits a responsive proposal which includes a cost proposal which is within 5% of the cost of the lowest responsive proposal shall be given the opportunity to reduce its proposed cost to meet the cost of lowest responsive proposal, and upon doing so, the proposal shall be evaluated as having a cost component which is the lowest; provided however, that the initial lowest responsive proposal is not from another RLV. Having the lowest cost proposal, however, does not necessarily result in the award of the proposal, because of other factors also being evaluated. In addition, a lowered cost proposal by an RLV which is premised upon, in whole or in part, changes to or variances to the published the specifications, contract requirements or scope of work shall be considered non-responsive and will not be considered.
BE IT FURTHER RESOLVED, that in the event that two (2) or more RLVs submit responsive proposals which are within 5% of the lowest responsive proposal, and the lowest responsive proposal is not from another RLV, the RLV with the lowest responsive proposal shall be given the opportunity to reduce the cost proportion of their proposal to meet or be less than the cost component of the lowest responsive proposal. That proposal will be evaluated with the revised cost proposals. Having the lowest cost proposal, however, does not necessarily result in the award of the proposal, because of other factors also being evaluated.
BE IT FURTHER RESOLVED, that if RLVs who are given the opportunity to reduce cost bids or proposals are unable or unwilling to reduce their bid or proposal costs to match the lowest responsive bid or proposal of a non-RLV, then the bid/proposal shall be awarded without regard to RLV status.
BE IT FURTHER RESOLVED, that RLVs who utilize non-RLVs as subcontractors for more than 50% of the work in a specific bid or proposal shall not be entitled to preference as a RLV for that specific bid or proposal.
BE IT FURTHER RESOLVED, that when a RLV submits a responsive bid or proposal which is equal to a bid or proposal submitted by a non-RLV, then the responsive bid or proposal shall be awarded to the RLV.
BE IT FURTHER RESOLVED, that the following purchases are exempt from the provisions of this policy:
1. Purchases resulting from exigent emergency conditions where any delay in completion or performance would jeopardize public health, safety or welfare of the citizens of the County, or where in the judgment of the County Controller the operational effectiveness or a significant County function would be seriously threatened if a purchase was not made expeditiously.
2. Purchases with any sole source supplier for supplies, materials, or other equipment.
3. Purchases made through the State of Michigan=s Extended Purchasing Program, or other cooperative purchasing contractual arrangements utilized by the Purchasing Department.
BE IT FURTHER RESOLVED, that any person, firm, corporation or entity intentionally submitting false information to the County in an attempt to qualify for the local purchasing preference shall be barred from bidding on county contracts for a period of not less than three (3) years.
BE IT FURTHER RESOLVED, that nothing in this resolution shall be deemed to waive or constrain, in any manner, the sole discretion of the County, or the offices, agencies, and departments of the County in any way, including, but not limited to:
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The right, in the exercise of sole discretion, to reject any and all bids/proposals, waive any and |
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all informalities and/or to negotiate contract terms with the successful bidder/vendor; |
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b. |
The right, in the exercise of sole discretion, to disregard all nonconforming, nonresponsive, |
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unbalanced or conditional bids/proposals; |
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The right, in the exercise of sole discretion, to evaluate the qualifications of the bidders/vendors, |
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whether or not the bids comply with the prescribed requirements, and alternatives and unit prices |
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if requested in the bid/proposal forms; |
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The right, in the exercise of sole discretion, to consider the qualifications and experience of |
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subcontractors and other organizations (including those who are to furnish items of material or |
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equipment), or to evaluate operation costs, maintenance considerations, performance data and |
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guarantees of materials and/or equipment. |
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e. |
To conduct such investigation as is deemed, in the exercise of sole discretion, necessary to assist |
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in the evaluation of any bid/proposal and/or to establish the responsibility, qualifications and |
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financial ability of the bidders/vendors, proposed subcontractors and other persons or |
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organizations to do the work in accord with the contract documents to the owners satisfaction |
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and/or within the prescribed time. |
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The right, in the exercise of sole discretion, to reject the bid/proposal of any bidder/vendor who |
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does not pass any such evaluation to the owners satisfaction; |
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g. |
The right, in the exercise of sole discretion, to reject all bids and suspend, discontinue or |
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abandon the project/purchase, rebid the project/purchase, or change or amend the requirements |
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of the project/purchase. |
BE IT FURTHER RESOLVED, that the Purchasing Department shall include in formal Request for Bids and Proposals language pertaining to the provisions of this policy.
BE IT FURTHER RESOLVED, that the County Clerk shall send a copy of this resolution to all offices, agencies, and departments of Ingham County.
Moved by Commissioner Celentino, supported by Commissioner De Leon to adopt the resolution.
Moved by Commissioner Thomas, supported by Commissioner Dougan to amend the resolution by adding the following: “Be it further resolved, that the policy contained in this resolution shall be reviewed by the County Controller no later than December 2006, and that the Controller make a recommendation on any policy changes needed”. Motion to amend carried unanimously. Absent: Commissioner Schafer.
Motion to adopt the resolution, as amended, carried with Chairperson Grebner voting no, all others voting yes. Absent: Commissioner Schafer.
The following resolution was introduced by the Human Services and Finance Committees:
RESOLUTION TO AUTHORIZE INGHAM COUNTY MSU EXTENSION TO SUBCONTRACT WITH TOM FOLEY ASSOCIATES ON BEHALF OF THE CITY OF LANSING/INGHAM COUNTY YOUTH VIOLENCE PREVENTION COALITION
WHEREAS, the City of Lansing/Ingham County Youth Violence Prevention Coalition (YVPC) is established to coordinate youth violence prevention programming in the City of Lansing and Ingham County; and
WHEREAS, a Comprehensive Strategies Planning Project has been completed creating a Five-Year Plan and Comprehensive Strategy; and WHEREAS, a Title II grant (Juvenile Justice Grant Unit Project # 05-33001), in the amount of $125,000, has been received from the Juvenile Justice Grant Unit of the Michigan Family Independence Agency (MFIA) by Ingham County MSU Extension on behalf of Ingham County and in support of the YVPC to implement the strategies; and
WHEREAS, the Title II grant focuses its activities on coordinated data collection among youth serving agencies throughout Ingham County; and
WHEREAS, confidentiality is a critical component of the data collection efforts, and participating agencies should feel confident that collected data will be protected; and
WHEREAS, the Title II grant provides funds up to $6,800 for privacy and confidentiality training as a component of the overall scope of services; and
WHEREAS, Tom Foley Associates is a training and consulting organization that is licensed by the State of Michigan and provides consulting services training events for a variety of public and private professional organizations; and WHEREAS, the City of Lansing has had a previous working relationship with Tom Foley Associates, whereby the organization successfully facilitated a series of trainings for professionals employed by the City; and
WHEREAS, the YVPC proposes a professional services subcontract with Tom Foley Associates not to exceed the amount of $6,800 to provide privacy and confidentiality training and related support.
THEREFORE BE IT RESOLVED, that Ingham County MSU Extension is authorized to subcontract with Tom Foley Associates for an amount not to exceed $6,800 to provide privacy and confidentiality training and related support within the period of February 1, 2005 through October 31, 2005.
BE IT FURTHER RESOLVED, that the Chairperson of the Ingham County Board of Commissioners and the County Clerk are authorized to sign any necessary contract documents consistent with this resolution and approved as to form by the County Attorney.
HUMAN SERVICES: Yeas: Hertel, Celentino, Dedden, Holman, Severino Nays: None Absent: Weatherwax-Grant Approved 2/14/05
FINANCE: Yeas: Dedden, Swope, Hertel, Schor, Thomas, Dougan Nays: None Absent: None Approved 2/16/05
Adopted as part of the consent agenda.
The following resolution was introduced by the Judiciary Committee:
RESOLUTION MAKING AN APPOINTMENT TO THE FRIEND OF THE COURT CITIZENS ADVISORY COMMITTEE
WHEREAS, several vacancies exist on the Friend of the Court Citizens Advisory Committee; and WHEREAS, the Judiciary Committee interviewed an applicant interested in serving on this Committee. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby appoints:
Dr. Gene Westervelt, 1352 Sebewaing, Okemos, 48864
to the Friend of the Court Citizens Advisory Committee, as a mental health professional, to a term expiring May 27, 2006. JUDICIARY: Yeas: Holman, Weatherwax-Grant, Nolan, Swope, Schafer, Dougan
Nays: None Absent: None Approved 2/10/05 Adopted as part of the consent agenda. The following resolution was introduced by the Judiciary, County Services and Finance Committees:
RESOLUTION AUTHORIZING A CHANGE IN THE CIRCUIT COURT POSITION #CIRCRTC02 EFFECTIVE MARCH 15, 2005
WHEREAS, the Circuit Court has had a Deputy Clerk Supervisor 05, ICEA Union position in the Mason office since July of 1998 when two Judges were moved from Lansing City Hall to Mason; and
WHEREAS, the County opened the Veterans Memorial Courthouse on July 1, 2001 which consolidated eight of the nine Judges in one location leaving one Judge in Mason; and WHEREAS, the Circuit Court plans on moving a Deputy Clerk II currently located in Mason to the Lansing
location to optimize utilization and efficiency leaving only the Deputy Clerk Supervisor position in Mason; and
WHEREAS, the Circuit Court no longer has a need for a Supervisor in the Mason office but will be requesting a new Supervisory position in the 2006 Budget for the Veterans Memorial Courthouse; and WHEREAS, the employee who was in the Deputy Clerk Supervisor position retired on January 14, 2005; and WHEREAS, the Circuit Court still has the need for a Deputy Clerk III position in the Mason office to perform
the Deputy Clerk III duties for Judge Collette’s docket; and
WHEREAS, the salary range for a Deputy Clerk Supervisor 05 position is $37,343 - $44,829 and the salary range for a Deputy Clerk III position is $28,864 - $34,638; and WHEREAS, changing the position from a Deputy Clerk Supervisor position to a Deputy Clerk III position will save the County money. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby approves the 30th
Circuit Court’s request and authorizes to change Position #CIRCRTC02 from a Deputy Clerk Supervisor (PRO05) to a Deputy Clerk III - Circuit Court (TOPS E) effective March 15, 2005. JUDICIARY: Yeas: Holman, Weatherwax-Grant, Nolan, Swope, Schafer, Dougan
Nays: None Absent: None Approved 2/10/05 COUNTY SERVICES: Yeas: Celentino, Copedge, De Leon, Schor, Vickers Nays: None Absent: Severino Approved 2/15/05 FINANCE: Yeas: Dedden, Swope, Hertel, Schor, Thomas, Dougan
Nays: None Absent: None Approved 2/16/05
Adopted as part of the consent agenda.
The following the resolution was introduced by the Law Enforcement and Finance Committees:
RESOLUTION TO AUTHORIZE THE INGHAM COUNTY SHERIFF’S OFFICE TO ACCEPT EQUIPMENT FOR HEAVY RESCUE
WHEREAS, Delhi Township has offered to donate an air cascade system and fill station for the purpose of refilling air tanks for the Heavy Rescue Squad; and
WHEREAS, the Sheriff’s Office can use this system at fires, Haz-Mat spills and traffic accidents, as well as being utilized by the Dive Team, to assist first responders and provide officer safety; and
WHEREAS, if at any time the Ingham County Heavy Rescue Squad would no longer provide air refill services,
the equipment would be returned to the Delhi Township Fire Department. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes the acceptance of said equipment from Delhi Township to the Ingham County Sheriff’s Office Heavy Rescue Squad.
BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners expresses their appreciation to Delhi Township for their support of the Ingham County Sheriff’s Office Heavy Rescue Squad.
LAW ENFORCEMENT: Yeas: DeLeon, Nolan, Copedge, Thomas, Schafer, Vickers Nays: None Absent: None Approved 2/10/05 FINANCE: Yeas: Dedden, Swope, Hertel, Schor, Thomas, Dougan Nays: None Absent: None Approved 2/16/05
Adopted as part of the consent agenda.
The following resolution was introduced by the Law Enforcement and Finance Committees:
RESOLUTION TO ACCEPT THE 2005 REGIONAL PURSUIT DRIVING GRANT
RESOLUTION #05-049
WHEREAS, Ingham County Sheriff’s Office applied for and has been approved to receive a police drivers training grant from the Michigan Commission on Law Enforcement Standards; and
WHEREAS, the purpose of the training is to improve driving skills and reduce risk; and WHEREAS, the amount of the grant is $46,973 with no match required for a total project cost of $46,973.00; and
WHEREAS, $20,597 of the 2005 Regional Pursuit Driving Grant is for personnel wages; and WHEREAS, $1,044 of the 2005 Regional Pursuit Driving Grant is for travel; and WHEREAS, $25,332 of the 2005 Regional Pursuit Driving Grant is for supplies and operating expense. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners approves the acceptance of the 2005 Regional Pursuit Driving Grant from the Michigan Commission on Law Enforcement Standards in the amount of $46,973 for the time period of January 1, 2005 through December 31, 2005. BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes the Board Chairperson and the County Clerk to sign any necessary contract documents that are consistent with this resolution and approved as to form by the County Attorney.
BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners directs the Controller to make the necessary budget adjustments in the Ingham County Sheriff’s Office 2005 budget. LAW ENFORCEMENT: Yeas: DeLeon, Nolan, Copedge, Thomas, Schafer, Vickers
Nays: None Absent: None Approved 2/10/05 FINANCE: Yeas: Dedden, Swope, Hertel, Schor, Thomas, Dougan
Nays: None Absent: None Approved 2/16/05
Adopted as part of the consent agenda.
The following resolution was introduced by the Law Enforcement and Finance Committees:
RESOLUTION TO ACCEPT THE 2005 160 - HOUR CORRECTIONAL ACADEMY GRANT RESOLUTION #05-050
WHEREAS, Ingham County Sheriff’s Office applied for and has been approved to receive a correctional officer
training grant from the Michigan Commission on Law Enforcement Standards; and WHEREAS, the purpose of the training is to train new correction officers in their duties and reduce liability risks; and
WHEREAS, the amount of the grant is $37,022.00 with no match required for a total project cost of $37,022.00; and WHEREAS, $10,948 of the 2005 160 - Hour Correctional Academy Grant is for personnel wages; and WHEREAS, $17,600 of the 2005 160 - Hour Correctional Academy Grant is for contractual services; and WHEREAS, $2,989 of the 2005 160 - Hour Correctional Academy Grant is for travel services; and
WHEREAS, $5,485 of the 2005 160 - Hour Correctional Academy Grant is for supplies and operating expense. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners approves the acceptance of the 2005 160 - Hour Correctional Academy Grant from the Michigan Commission on Law Enforcement Standards in the amount of $37,022 for the time period of January 1, 2005 through December 31, 2005.
BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes the Board Chairperson and the County Clerk to sign any necessary contract documents that are consistent with this resolution and approved as to form by the County Attorney.
BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners directs the Controller to make the necessary budget adjustments in the Ingham County Sheriff’s Office 2005 budget.
LAW ENFORCEMENT: Yeas: DeLeon, Nolan, Copedge, Thomas, Schafer, Vickers Nays: None Absent: None Approved 2/10/05 FINANCE: Yeas: Dedden, Swope, Hertel, Schor, Thomas, Dougan Nays: None Absent: None Approved 2/16/05
Adopted as part of the consent agenda.
RESOLUTION TO APPROVE THE MICHIGAN DEPARTMENT OF STATE POLICE, EMERGENCY MANAGEMENT DIVISION 2004 STATE HOMELAND SECURITY GRANT/LAW ENFORCEMENT TERRORISM PREVENTION PROGRAM GRANT BUDGET AND RELATED SUBCONTRACTS
WHEREAS, the Ingham County Board of Commissioners approved the acceptance of the 2004 State Homeland Security Grant/Law Enforcement Terrorism Prevention Program in September of 2004 through Resolution #04-294; and
WHEREAS, the Ingham County Office of Emergency Services working with the Local Emergency Planning Committee (LEPC) and other local government officials has identified and prioritized a revised program plan and budget to support mitigation efforts through the acquisition of equipment, training, and the solution area planner support funding through this grant; and
WHEREAS, the purpose of the mitigation efforts supported by this grant is to enhance the safety of the citizens of Ingham County and to reduce loss of property and life resulting from a CBRNE event.
THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners approves the attached 2004 State Homeland Security Grant/Law Enforcement Terrorism Prevention Program Grant budget and Statement of Work for the time period of August 1, 2004, through September 30, 2005, at a total cost not to exceed $921,530 with no local match required.
BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners directs the Controller to make the necessary budget adjustments in the Ingham County Sheriff’s Office 2005 budget.
BE IT FURTHER RESOLVED, that subcontracts will be prepared for any Municipality/Public Safety Agency that gets equipment through this grant which will require the use of the equipment for the stated purpose and be responsible for all costs associated with the maintenance, repair and support for all equipment they receive.
BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes the Board Chairperson and the County Clerk to sign any necessary contract/subcontract documents that are consistent with this resolution and the attached Michigan Department of State Police, Emergency Management Division 2004 State Homeland Security Grant/Law Enforcement Terrorism Prevention Program budget and Statement of Work approved as to form by the County Attorney.
LAW ENFORCEMENT: Yeas: DeLeon, Nolan, Copedge, Thomas, Schafer, Vickers Nays: None Absent: None Approved 2/10/05
FINANCE: Yeas: Dedden, Swope, Hertel, Schor, Thomas, Dougan Nays: None Absent: None Approved 2/16/05
Michigan Department of State Police, Emergency Management Division 2004 State Homeland Security Grant/Law Enforcement Terrorism Prevention Program Budget
Project A-Training/Exercise
Funds have been allotted for training of first responders to a CBRNE event. Funds have been allocated for exercises to allow first responders to train together in response to a CBRNE event. All training provided will be ODP approved and taught with ODP approved instructors.
With an amount not to exceed $50,000.00
Ingham County will purchase two trailers outfitted with additional medical response equipment to handle the surge in patients/victims as a result of a CBRNE event.
With an amount not to exceed $173,636.00
Ingham County will purchase a mass notification system, communications equipment, access control system, and a generator. These systems will be capable of being used by other agencies within the County as needed.
With an amount not to exceed $26,000.00
Ingham County will purchase appropriate personal protection equipment for the Haz-Mat Team and Public Works personnel to enable them to respond to a CBRNE event involving a large-scale response and recovery effort.
With an amount not to exceed $259,650.00
Ingham County will purchase CBRNE detection equipment as suggested by the Local Planning Team members off the OPD approved equipment list and will distribute such to local first response agencies. Training with the new equipment will be provided by the vendor or by ODP approved trainers.
With an amount not to exceed $62,496.00
Ingham County will complete projects within the public safety radio communications program to allow agencies to communicate during a large-scale response. These systems will greatly enhance the capabilities of coordination during a CBRNE event.
With an amount not to exceed $82,000.00.
Ingham County will purchase in-car computers/mobile data terminals for command cars and special units within local police and fire departments to allow interoperability communications.
Project H – Communications Data Tower
With an amount not to exceed $196,000.00
Ingham County will purchase and install a data tower system south of Mason that will complete coverage of the data communications portion of the public safety radio system within Ingham County to be utilized by law enforcement, fire service and EMS.
With an amount no to exceed $23,000.00
Ingham County will hire this temporary employee to assist the Program Manager with solution area completion.
With an amount not to exceed $11,000.00
Ingham County will purchase 4 licenses of the COBRA Software to be placed into the command vehicles computers of departments in the metro area of Ingham County so that the first responders can better respond to and mitigate a CBRNE event. Related to Project G.
With an amount not to exceed $15,000.00
Ingham County will purchase or participate with State emergency management in the purchase of an emergency management mitigation software program (E-Team) to allow a better exchange of information and coordination of personnel and resources.
With an amount not to exceed $10,000.00
Ingham County will use these monies to prepare infrastructure within the Emergency Operations Center to include wiring and conduit to enhance the capabilities of personnel within the Emergency Operations Center to be able to access power, data and phone lines in an efficient manner that will greatly enhance the capabilities of the Emergency Operations Center to coordinate resources and personnel in response to a CBRNE event.
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Sub-Total Cost: |
$912,531.00 |
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Unallocated Costs |
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With an amount not to exceed $8,999 |
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Total Grant Budget: |
$921,530.00 |
Moved by Commissioner De Leon, supported by Commissioner Celentino to adopt the resolution. Commissioner De Leon made some corrections to the dollar figures in the attachment, as follows: change the amount under Unallocated Costs with an amount not to exceed $8,999; and change the subtotal cost to $912,531.00. Motion carried unanimously. Absent: Commissioner Schafer.
The following resolution was introduced by the Law Enforcement and Finance Committees:
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WHEREAS, the State Community Corrections Advisory Board, the Ingham County Board of Commissioners, and the City of Lansing approved the Application for State of Michigan Community Corrections Act Funds for FY 2004-2005; and
WHEREAS, a component of the FY 2004-2005 Application provides for Probation Residential Services to be provided by out-of-county probation residential centers from October 1, 2004 through September 30, 2005; and
WHEREAS, a subcontract with the Home of New Vision with facilities located in Ann Arbor and Jackson will provide an additional probation residential resource for Ingham County sentenced female felony offenders; and
WHEREAS, the County approved entering into an Agreement with the State for Probation Residential Services funds in the amount of $439,460; and
WHEREAS, pursuant to the contract, the County may enter into subcontracts for the purpose of implementing programs and services identified in the Community Corrections Plan and Application; and
WHEREAS, the Subcontractor is willing and able to provide the services that the County requires.
THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes entering into a subcontract for Probation Residential Services from March 1, 2005 through September 30, 2005 with the Home of New Vision for the actual cost of services on an offender-by-offender basis at the rate of $43.00 per day with the overall cost of all Probation Residential Services not to exceed $439,460.
BE IT FURTHER RESOLVED, that the subcontracts are contingent throughout the subcontract period on the availability of grant funds from the State of Michigan for these purposes.
BE IT FURTHER RESOLVED, that the Board Chairperson and County Clerk are authorized to sign any necessary contracts\subcontracts consistent with this resolution subject to approval as to form by the County Attorney.
LAW ENFORCEMENT: Yeas: DeLeon, Nolan, Copedge, Thomas, Schafer, Vickers Nays: None Absent: None Approved 2/10/05
FINANCE: Yeas: Dedden, Swope, Hertel, Schor, Thomas, Dougan Nays: None Absent: None Approved 2/16/05
Adopted as part of the consent agenda.
The following resolution was introduced by the Law Enforcement, Judiciary and Finance Committees:
RESOLUTION TO ACCEPT A GRANT FROM THE MICHIGAN OFFICE OF DRUG CONTROL POLICY AND TO AUTHORIZE SUBCONTRACTS WITH AGENCY PARTNERS
RESOLUTION #05-053
WHEREAS, the Ingham County Sheriff’s Office applied for and has been approved to receive a grant from the Michigan Office of Drug Control Policy; and
WHEREAS, the Meridian Township Police Department, Lansing Police Department, East Lansing Police Department, Michigan State University Police Department, Ingham County Sheriff’s Office, Ingham County Prosecutor’s Office, 54-A, 54-B and 55th District Courts, 30th Circuit Court and Ingham County’s Management Information Systems Department have agreed to participate in an inter-jurisdictional task force to administer this program, titled: "Ingham County Criminal History Records Improvement through LIVE Scan"; and
WHEREAS, the Meridian Township Police Department, Lansing Police Department, East Lansing Police Department, Michigan State University Police Department, 54-A and 54-B District Courts have agreed to pay for maintenance, repair and support for all equipment they receive.
THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners approves the acceptance of the "Ingham County Criminal History Records Improvement through LIVE Scan" grant from the Michigan Office of Drug Control Policy for $289,139 for the time period of February 1, 2005 through September 30, 2005.
BE IT FURTHER RESOLVED, that separate local match and equipment use sub-contracts in the noted amounts with Meridian Township for $10,773, Lansing Police Department for $12,427, East Lansing Police Department for $10,773, Michigan State University Police Department for $5,376, 54-A District Court for $2,040 and 54-B District Court for $2,040 are authorized with these agencies responsible for all costs associated with the maintenance, repair and support for all equipment they receive.
BE IT FURTHER RESOLVED, Ingham County agencies (Sheriff’s Office, Prosecutor’s Office, 55th District Court, 30th Circuit Court and Management Information Systems) combined match of $28,856 comes from existing funds in the Integrated Justice Information Systems budget.
BE IT FURTHER RESOLVED, that the Controller is authorized to make the necessary budget adjustments to the 2005 Budget.
BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes the Board Chairperson and the County Clerk to sign any necessary contract documents that are consistent with this resolution and approved as to form by the County Attorney.
JUDICIARY: Yeas: Holman, Weatherwax-Grant, Nolan, Swope, Schafer, Dougan Nays: None Absent: None Approved 2/10/05
FINANCE: Yeas: Dedden, Swope, Hertel, Schor, Thomas, Dougan Nays: None Absent: None Approved 2/16/05
Adopted as part of the consent agenda.
The following resolution was introduced by the Law Enforcement Committee:
RESOLUTION HONORING CAPTAIN JOHN CAUSIE
WHEREAS, Captain John Causie has served the citizens of Ingham County as a member of the Ingham County Sheriff’s Office, Mounted Division, for twenty-five (25) years; and
WHEREAS, Captain John Causie has been Commander of the Unit and supervised the Mounted Division for the last sixteen (16) years; and
WHEREAS, the Mounted Division is a volunteer, self-funded unit and has flourished under the direction of Captain John Causie and has provided numerous charitable donations throughout Ingham County, and
WHEREAS, the Mounted Division, under the direction of Captain John Causie, has participated in numerous ceremonial activities and parades on an annual basis. Additionally, the Mounted Division provides security at the Ingham County Fair during Fair Week, in downtown East Lansing on weekends, at Michigan State University during athletic events, and have assisted in communities outside of Ingham County such as Ann Arbor and at the Michigan International Speedway; and
WHEREAS, money earned by the Mounted Division at these various events was given back to the community through numerous charitable donations. These include donations to the Police Explorers Programs at the Ingham County Sheriff’s Office, East Lansing Police Department, Lansing Police Department, and Michigan State Police, as well as to the Beekman Center Therapeutic Riding Program, St. Vincent’s Home for Children, the Boy Scouts, 4-H Program, the 100 Club, Law Enforcement Memorial Week, the Paul Cole family, Shop with a Hero Program, and many other community service benefits in Ingham County; and
WHEREAS, the County of Ingham, the Ingham County Sheriff’s Office, and the Ingham County Mounted Division are very fortunate to have had such a great leader and humanitarian in their ranks; and
WHEREAS, after years of professional service to the County of Ingham, Captain John Causie retired from his position as Commander of the Ingham County Sheriff’s Office, Mounted Division, at the end of December, 2004.
THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby honors Captain John Causie for his years of service with the Ingham County Sheriff’s Office, Mounted Division and for his contributions to the community and citizens of Ingham County.
BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners wishes Captain John Causie continued success in all of his future endeavors.
Adopted as part of the consent agenda.
The following resolution was introduced by Commissioner Lisa Dedden:
RESOLUTION CONGRATULATING INDIEHORROR.COM ON THE PREMIERE OF THEIR NEW MOVIE
RESOLUTION #05-055
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WHEREAS Indiehorror.com and its local cast and crew have previously produced three full-length movies which are now in international distribution, including Director Jeff Burton’s “The Invitation”; and
WHEREAS Indiehorror.com recently announced completion of its latest film, “Dead End Road,” which was shot and produced completely in Michigan by Michigan-based filmmakers.
THEREFORE BE IT RESOLVED that the Ingham County Board of Commissioners congratulates these local filmmakers on the premiere of their new movie at Lansing’s Celebration Cinema on February 24, 2005, and wishes them continued success in their creative endeavors.
SS\ Commissioner Dedden
Adopted as part of the consent agenda.
SPECIAL ORDERS OF THE DAY: Chairperson Grebner recommended the appointment of Betty Cekel to the Senior Citizens Advisory Board. Moved by Commissioner Celentino, supported by Commissioner Nolan to confirm the appointment. Motion carried unanimously. Absent: Commissioner Schafer.
COMMISSIONER ANNOUNCEMENTS: Commissioner Dougan spoke regarding block grants for property renovations in downtown Mason; congratulated Teresa Borsuk on being a candidate for the Holt Schools Board of Education and reported that the Dansville School Millage Election held today appeared to have a high voter turnout.
Commissioner Vickers recognized June Pallottini and John Causie both Leslie Township residents who had received honorary resolutions at the meeting.
Commissioner Schor announced there will be one last Rules Sub Committee meeting on Tuesday, March 1 at
6:15 p.m.
CONSIDERATION AND ALLOWANCE OF CLAIMS: Moved by Commissioner Swope, supported by Commissioner De Leon to approve payment of the claims submitted by the County Clerk and the Financial Services Department in the amount of $225,345.68. Motion carried unanimously. Absent: Commissioner Schafer.
ADJOURNMENT: The meeting was adjourned at 7:55 p.m.
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Carole Bush-Welch, Deputy Clerk