Introduced by the Law & Courts, Administrative Services/Personnel, and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

WHEREAS, the Adult Probation Department housed in the Ingham County Grady Porter Building is part of the State of Michigan Department of Corrections; and

WHEREAS, the Adult Probation Department employee= s PC equipment, is currently connected to the Ingham County Wide Area Network; and

WHEREAS, the Adult Probation Department desires to continue to be part of the Ingham County Wide Area Network and have attachment to the State of Michigan= s network and the programs associated with the Department of Corrections; and

WHEREAS, the State of Michigan Department of Corrections desires to enter into an agreement, with the Ingham County MIS Department on behalf of the Adult Probation Department where we will purchase, maintain, and depreciate the PC equipment used in the Adult Probation Department; and

WHEREAS, the MIS Director and the Circuit Court Administrator have reviewed and approved the concept of this agreement.

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby authorizes a contract with the State of Michigan Department of Corrections on behalf of the Adult Probation Department, to purchase PC equipment for the thirty-two employees at the current price of approximately $39,420. to be paid in full to Ingham County no later than December 31, 2000. This PC equipment will be maintained by the Ingham County MIS Department and the annual cost of the maintenance of this equipment is to be included, as it is today, in the Circuit Court budget. This PC equipment is to be depreciated on a three-year depreciation schedule.

BE IT FURTHER RESOLVED, the depreciation costs are to be a monthly operating cost to the State of Michigan Department of Corrections invoiced by the Ingham County Financial Services Department and paid quarterly beginning with the month the equipment is installed.

BE IT FURTHER RESOLVED, the MIS Director and the Adult Probation Department Head will determine when PC equipment is to be upgraded (replaced) and the replacement equipment is to be purchased using funds from the depreciation fund for this department.

BE IT FURTHER RESOLVED, the State of Michigan Department of Corrections reserves the right to test the connectivity of this PC equipment with their network and custom software when it becomes available for acceptability and connectivity. Any adjustments to this connectivity will be resolved between the Ingham County MIS Department and the State of Michigan Department of Corrections.

BE IT FURTHER RESOLVED, if staff in the Adult Probation Department increases, new equipment will need to be financed and purchased through this same process. Any add on equipment including, but not limited too, printers, modems, etc. are to be treated as time and material activities and billed as such to the State of Michigan Department of Corrections.

BE IT FURTHER RESOLVED, the Ingham County Controller is authorized to make the necessary budget adjustments.

BE IT FURTHER RESOLVED, the Ingham County Board of Commissioners Chairperson and the Ingham County Clerk are authorized to sign the necessary agreements pending approval by the County Attorney.

LAW & COURTS: Yeas: Pratt, Lynch, Bernero, Smiley, Juall, Schmidt

Nays: None Absent: Schafer Approved 7/13/00

ADMINISTRATIVE SERVICES/PERSONNEL: Yeas: Lynch, Pratt, Minter, Severino

Nays: None Absent: McDonald Approved 7/18/00

FINANCE: Finance will meet 7/20/00