ADOPTED - MAY 23, 2006
Agenda Item No. 16
Introduced by the Judiciary, County Services, and Finance Committees of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION AUTHORIZING ENTERING INTO A CONTRACT WITH AVI SYSTEMS FOR UPGRADES AND/OR PURCHASES FOR COURT RECORDING EQUIPMENT
RESOLUTION #06-143
WHEREAS, the Courts of Ingham County have demonstrated a need to either upgrade and/or purchase audio and/or video court recording equipment; and
WHEREAS, an Evaluation Committee was formed with representation from the 55th District Court, 30th Judicial Circuit Court, 30th Judicial Court – Juvenile Division, Probate Court, and the MIS and Purchasing Departments; and
WHEREAS, the Purchasing Department, with consultation and recommendation from the Evaluation Committee issued Request for Proposals for audio and video recording equipment; and
WHEREAS, upon review and consultation of the proposals received, the Evaluation Committee decided that it would be in the County’s best interest to purchase one unified system for all courts from AVI Systems; and
WHEREAS, the 30th Judicial Circuit Court recommends purchasing a new audio and video system for Judge Giddings’ Courtroom for $23,404.00, with annual preventative maintenance costs of $3,700.00; and
WHEREAS, the 30th Judicial Circuit Court Juvenile Division recommends purchasing a new audio system for its hearing rooms for $6,624.00, with annual preventative maintenance costs of $1,500.00; and
WHEREAS, the Probate Court recommends purchasing an audio system upgrade for log notes at a cost of $175.00, and annual preventative maintenance costs of $500.00; and
WHEREAS, the 55th District Court recommends purchasing three (3) audio systems for its two (2) courtrooms and one (1) hearing room for $19,872.00, and annual preventative maintenance costs of $1,500.00; and
WHEREAS, the 30th Judicial Circuit Court and the 55th District Court have funds approved in the Capital Improvement Plan for courtroom recording, and the Probate Court is in need of purchasing upgrades to its current system.
THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby authorizes entering into a contract with AVI Systems, 4575 44th Street, SE, Suite C, Grand Rapids, Michigan for the
ADOPTED - MAY 23, 2006
Agenda Item No. 16
RESOLUTION #06-143
purchase of new systems at a cost of $49,900.00, including an upgrade for log notes costs of $175.00 and annual preventative maintenance costs of $7,200.00.
BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes the Board Chairperson and the County Clerk to sign any necessary contract documents that are consistent with this resolution and approved as to form by the County Attorney.
BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners directs the Controller’s Office to make the necessary budget adjustments in the Ingham County Courts 2006 budget.
JUDICIARY: Yeas: Weatherwax-Grant, Holman, Nolan, Bahar-Cook, Schafer, Dougan
Nays: None Absent: None Approved 5/11/06
COUNTY SERVICES: Yeas: Schor, De Leon, Holman, Copedge, Severino, Vickers
Nays: None Absent: None Approved 5/16/06
FINANCE: Yeas: Thomas, Hertel, Grebner, Dedden, Weatherwax-Grant, Dougan
Nays: None Absent: None Approved 5/17/06