ADOPTED - MAY 23, 2006

Agenda Item No. 16

 

Introduced by the Judiciary, County Services, and Finance Committees of the:

 

INGHAM COUNTY BOARD OF COMMISSIONERS

 

RESOLUTION AUTHORIZING ENTERING INTO A CONTRACT WITH AVI SYSTEMS FOR UPGRADES AND/OR PURCHASES FOR  COURT RECORDING EQUIPMENT 

 

RESOLUTION #06-143

 

WHEREAS, the Courts of Ingham County have demonstrated a need to either upgrade and/or purchase audio and/or video court recording equipment; and

 

WHEREAS, an Evaluation Committee was formed with representation from the 55th District Court, 30th Judicial Circuit Court, 30th Judicial Court – Juvenile Division, Probate Court, and the MIS and Purchasing Departments; and

 

WHEREAS, the Purchasing Department, with consultation and recommendation from the Evaluation Committee issued Request for Proposals for audio and video recording equipment; and

 

WHEREAS, upon review and consultation of the proposals received, the Evaluation Committee decided that it would be in the County’s best interest to purchase one unified system for all courts from AVI Systems; and

 

WHEREAS, the 30th Judicial  Circuit Court recommends purchasing a new audio and video system for Judge Giddings’ Courtroom for $23,404.00, with annual preventative maintenance costs of $3,700.00; and

 

WHEREAS, the 30th Judicial  Circuit Court Juvenile Division recommends purchasing a new audio system for its hearing rooms for $6,624.00, with annual preventative maintenance costs of $1,500.00; and

 

WHEREAS, the Probate Court recommends purchasing an audio system upgrade for log notes at a cost of $175.00, and annual preventative maintenance costs of $500.00; and

 

WHEREAS, the 55th District Court recommends purchasing three (3) audio systems for its two (2) courtrooms and one (1) hearing room for $19,872.00, and annual preventative maintenance costs of $1,500.00; and

 

WHEREAS, the 30th Judicial Circuit Court and the 55th District Court have funds approved in the Capital Improvement Plan for courtroom recording, and the Probate Court is in need of purchasing upgrades to its current system.

 

THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby authorizes entering into a contract with AVI Systems, 4575 44th Street, SE, Suite C, Grand Rapids, Michigan for the

 

ADOPTED - MAY 23, 2006

Agenda Item No. 16

 

RESOLUTION #06-143

 

purchase of new systems at a cost of $49,900.00, including an upgrade for log notes costs of $175.00 and annual preventative maintenance costs of $7,200.00.

 

BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes the Board Chairperson and the County Clerk to sign any necessary contract documents that are consistent with this resolution and approved as to form by the County Attorney.

 

BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners directs the Controller’s Office to make the necessary budget adjustments in the Ingham County Courts 2006 budget.

  

JUDICIARY:  Yeas:  Weatherwax-Grant, Holman, Nolan, Bahar-Cook, Schafer, Dougan

     Nays:  None       Absent:  None         Approved 5/11/06

 

COUNTY SERVICES:  Yeas:  Schor, De Leon, Holman, Copedge, Severino, Vickers

      Nays:  None    Absent:  None        Approved 5/16/06

 

FINANCE:  Yeas:  Thomas, Hertel, Grebner, Dedden, Weatherwax-Grant, Dougan

    Nays:  None           Absent:  None        Approved 5/17/06