LAW ENFORCEMENT

Approved 1/10/08

LAW ENFORCEMENT

November 29, 2007

Minutes

Members Present: Dale Copedge, Todd Tennis, Victor Celentino, Debbie DeLeon,

Dianne Holman, Randy Schafer and Board Chairperson Marc

Thomas

Members Absent: None

Others Present: John Neilsen, Mary Sabaj and Karen Chadwick

The meeting was called to order by Chairperson Copedge at 6:00 p.m. in the Personnel Conference Room of the Human Services Building, 5303 S. Cedar, Lansing.

Chairperson Copedge thanked the Committee for their support this year. He also stated staff has done a wonderful job. Chairperson Copedge expressed his appreciation to the people who attended the jail treatment meetings. He stated he will work with Comm. DeLeon on this issue next year.

Approval of the November 15, 2007 Minutes

MOVED BY COMM. TENNIS, SUPPORTED BY COMM. CELENTINO, TO APPROVE THE NOVEMBER 15 MINUTES AS SUBMITTED. MOTION CARRIED UNANIMOUSLY.

Limited Public Comment: None

Additions to the Agenda

3c. Radio System Status

5d. Jail Treatment Services - Update

MOVED BY COMM. SCHAFER, SUPPORTED BY COMM. TENNIS, TO APPROVE A CONSENT AGENDA FOR THE FOLLOWING ITEMS:

1. Sheriff’s Office – Resolution to Accept the 2007 Risk Avoidance Grant (RAP) from the Michigan Municipal Risk Management Authority (MMRMA)

3a. 911 Advisory Committee - Resolution Authorizing Contract with Lansing for a New Uninterrupted Power Supply (UPS) for the 911 Center

4. Community Corrections Advisory Board – Resolution Amending Resolution #07-106 and Authorizing Entering into Subcontracts for FY 2007-2008 Community Corrections Programs

5c. Controller’s Office – Resolution Authorizing Adjustments to the 2007 Ingham County Budget and Authorizing the Controller to Make Year End Budget Adjustments

MOTION CARRIED UNANIMOUSLY.

MOVED BY COMM. SCHAFER, SUPPORTED BY COMM. TENNIS, TO APPROVE THE ITEMS ON THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY.

5d. Controller’s Office - Jail Treatment Services – Update

Ms. Cronquist updated the Committee on the Jail Treatment Services meetings. Representatives from the Sheriff’s Office, Probation, Corrections, Mental Health, and CATS attended the meetings. An outcome from the first meeting was that improved communications between the Court and CATS is needed. Also, CATS should be more of a treatment assessment center.

Three work groups were formed. The first group is continuing with the initial discussions regarding barriers to services within the Jail. The second work group is looking at community re-entry and dissemination of information. The third group is working on how inmates transition from Jail to treatment.

Ms. Cronquist stated the next full meeting is January 10, 2008 in the Sheriff’s Office
Training Center. The desired outcomes of the meetings are to reduce the times that inmates engage in illegal activity when released, assist inmates in finding employment, providing inmates with thorough assessments for their needs, physical health and housing, and to provide substance abuse disorder treatment to meet individual needs.

Chairperson Copedge stated the outcomes of these discussions will be a reduction in recidivism and a reduction in jail overcrowding. He then thanked Ms. Cronquist and Mr. VanNorman of the Mid-South Substance Abuse Commission for these discussions.

Comm. Schafer expressed his concern that inmate information will be shared with many agencies. Ms. Cronquist stated there will be confidentiality issues that will have to be considered. Inmates can sign releases to allow the sharing of their information between the multiple agencies. She further stated it is her hope that CATS will be charged with this process. CATS would ensure that information is only shared with the appropriate people.

2. Sheriff’s Office/Emergency Operations – Resolution to Authorize Two Local Projects to be Funded by the Michigan Department of State Police, Emergency Management Division 2006 State Homeland Security Grant/Law Enforcement Terrorism Prevention Program

MOVED BY COMM. DELEON, SUPPORTED BY COMM. CELENTINO, TO APPROVE THE RESOLUTION TO AUTHORIZE TWO LOCAL PROJECTS TO BE FUNDED BY THE MICHIGAN DEPARTMENT OF STATE POLICE, EMERGENCY MANAGEMENT DIVISION 2006 STATE HOMELAND SECURITY GRANT/LAW ENFORCEMENT TERRORISM PREVENTION PROGRAM.

Comm. Schafer requested clarification regarding the financial information. Mr. Neilsen stated this Committee will receive a final allocation report in the near future.

MOTION CARRIED UNANIMOUSLY.

Mr. Neilsen stated the heavy rescue dive truck is replacing two vehicles from the 1980’s.

3. 911 Advisory Committee

b. Resolution of the Ingham County Board of Commissioners to Adopt the Ingham County Public Safety Radio System Cost Participation Policy

MOVED BY COMM. DELEON, SUPPORTED BY COMM. TENNIS, TO APPROVE THE RESOLUTION OF THE INGHAM COUNTY BOARD OF COMMISSIONERS TO ADOPT THE INGHAM COUNTY PUBLIC SAFETY RADIO SYSTEM COST PARTICIPATION POLICY.

Comm. Celentino asked how the 911 Advisory Committee determined the 71% to 29% ratio. Mr. Neilsen stated the locals pay roughly two thirds of the costs and the County pays the remaining one third. Comm. Celentino stated he would be more comfortable if the ratios were closer. Comm. Schafer concurred with Comm. Celentino. He then stated the maintenance costs should come from the 911 millage.

Comm. Tennis asked how the ratio was set. Mr. Neilsen explained this issue has been deliberated for some time. The Onondaga Fire Chief was the only member of the 911 Advisory Committee that voted against this matter. Mr. Neilsen further stated the 911 millage language is silent on this issue. The County has paid the maintenance costs for the radio system since October 1, 2007. The Board of Commissioners assigned the 911 Advisory Committee with making a recommendation to this Committee. The Board of Commissioners has the final determination.

MOVED BY COMM. CELENTINO, SUPPORTED BY COMM. SCHAFER, TO AMEND THE RESOLUTION TO HAVE LOCALS PAY 60% AND THE COUNTY 911 FUND PAY 40%.

Ms. Chadwick stated the Advisory Committee reviewed the State’s user fees. Our user fees are substantially lower than the State’s fees. The Advisory Committee is concerned that if 911 funds are used to pay for everything, sufficient funds may not be available for future needs. Maintenance costs will increase each year; however, the local’s contribution will remain the same and the County will cover the increase.

Comm. DeLeon stated she appreciates the work and foresight of the Advisory Committee on this matter. She then stated she supports their recommendation.

Comm. Holman asked if the 911 fund could handle a 60% - 40% split. Mr. Neilsen stated the fund could afford this split. He then advised the Committee that another large project, the 911 consolidation, is ahead.

MOTION TO AMEND FAILED with Comms. Celentino, Schafer and Copedge voting YES.

MOVED BY COMM. CELENTINO, SUPPORTED BY COMM. TENNIS, TO AMEND THE RESOLUTION TO HAVE LOCALS PAY 65% AND THE COUNTY 911 FUND PAY 35%.

Comm. DeLeon asked if the ratio is changed, is this Committee also looking to have the locals pay the future increases. Comm. Celentino stated the future increases will be absorbed by the 911 fund.

Ms. Chadwick stated she is comfortable with the proposed amendment.

Comm. Holman stated the ratio could be changed in another year if things have stabilized. Mr. Neilsen stated he doesn’t think anyone on the Advisory Committee will be offended if the Board of Commissioners changes the recommendation. He then stated the ratio will be renewed on an annual basis.

Comm. Tennis agreed with Comm. Holman that it will be easier to move in one direction in another year. He then stated he would be more comfortable with a 65% to 35% split.

Comm. Schafer stated the County has to be consistent with its maintenance policies.

MOTION TO AMEND CARRIED UNANIMOUSLY.

Mr. Neilsen stated he will amend the numbers on the spread sheet.

MAIN MOTION CARRIED UNANIMOUSLY.

Mr. Neilsen informed the Committee that the maintenance contract started October 4, 2007. He asked the Committee if it wants to make the Resolution effective as of October 1, 2007. The Committee consented to the October 1, 2007 date.

MOVED BY COMM. DELEON, SUPPORTED BY COMM. TENNIS, TO AMEND THE RESOLUTION TO ADD THE EFFECTIVE DATE OF OCTOBER 1, 2007. MOTION CARRIED UNANIMOUSLY.

c. Radio System Status

Mr. Neilsen reviewed the information contained in the November 29, 2007 – Current Radio System Status which he distributed to the Committee. The southwest site has been added. This site will greatly enhance coverage in the entire South Precinct area of operation. New software has been added to the radios which should help with missing or late entering short calls. Mr. Neilsen stated marked improvement should be seen in ground communications in a month.

Mr. Neilsen stated the TUSA study has been completed and it did not reveal any obvious problems. The study validated the fact that M/A Com is doing the right things. TUSA’s final report will be submitted to this Committee.

The Committee held a brief discussion regarding the System Status information.

5. Controller’s Office

a. Update on Jail Overcrowding Recommendations

Ms. Sabaj stated she met with Ms. Nye. Ms. Nye has a great deal of experience with jail overcrowding and re-entry issues. Ms. Sabaj also stated there was great participation with community partners and Commissioners. Ms. Nye’s suggestions are already being provided in some form or fashion by the County. Many areas can be expanded and/or improved. The County’s current programming is very comprehensive.

Ms. Sabaj reviewed the information contained in the Jail Utilization Coordinating Committee 2007 Recommendations. This information is in the agenda material. Some of the Recommendations are to review and possibly revise the Administrative Order and to develop a jail over-population plan. New legislation allows local jurisdictions to develop such a plan. The County has 90 days to approve a jail over-population plan.

(Board Chairperson Thomas arrived at 7:04 p.m.)

The JUCC is looking at a variety of electronic monitoring vendors. One of the vendors is very willing to work with the County to establish a relationship. Ms. Sabaj stated electronic monitoring is the one thing that can provide immediate relief to jail overcrowding situations. Chairperson Copedge asked who is responsible for the care of the tethering equipment. Ms. Sabaj stated the people who wear the equipment are responsible to the vendor.

The Committee briefly discussed the issue of the County subsidizing a portion of the tethering cost for those people who cannot afford the equipment.

Chairperson Copedge thanked Ms. Sabaj for her efforts in this matter.

b. Project Sentry Transition Plan

Mr. Neilsen stated discussions were held with ADAM for drug testing services using instant cup tests. A contract is being devised for ADAM and other organizations to provide these services within a defined Scope of Services approved by the Court. ADAM has obtained as Lansing office location to provide these services. Mr. Neilsen stated $15,000 is contained within the CCAB 2008 budget for this purpose.

The County has paid off the lease ($31,827) for early termination of the lease for the Project Sentry facility. Efforts continue to find County employment for a Project Sentry employee. Comm. DeLeon asked if the employee could be placed in a lateral position without having to interview for the position. Mr. Neilsen stated that is not County policy. Mr. Myers agreed with Mr. Neilsen and further stated such a move could possibly violate union contracts.

Comm. DeLeon stated we have a strong obligation to find a position for the employee by the end of this year. Mr. Neilsen stated it is the intent of staff to find a position for the employee as soon as possible. Ms. Sabaj stated there is a very strong possibility that the employee will start in a new position in December.

Comm. Deleon requested updates on this process.

Announcements

Mr. Neilsen informed the Committee that the Year End Budget Adjustment may be amended for the drain tax. This will be discussed in the County Services and Finance Committees.

Chairperson Copedge informed the Committee that the County has received some responses from townships regarding the road patrol letter. The response deadline is tomorrow. Mr. Neilsen stated this information will be placed on this Committee’s next agenda.

Public Comment: None

The meeting adjourned at 7:26 p.m.

Respectfully submitted,

Debra Neff