Amended 4/21/04

FINANCE COMMITTEE

Members Present: Calvin Lynch, Mark Grebner, Lisa Dedden, Debbie DeLeon, Marc Thomas and Board Chairperson Victor Celentino

Members Absent: Thomas Minter

Others Present: Jerry Ambrose, Don Reisig , Doug Stover, Jim Hines, Robin Reynolds, Eric Schertzing, Nervy Oliver and Matthew Myers

The meeting was called to order by Chairperson Lynch at 6:06 p.m. in the Personnel Conference Room of the Human Services Building, 5303 S. Cedar, Lansing.

Approval of the March 17, 2004 Minutes

MOVED BY COMM. DEDDEN, SUPPORTED BY COMM. THOMAS, TO APPROVE THE MARCH 17 MINUTES AS SUBMITTED. MOTION CARRIED UNANIMOUSLY. Absent: Comms. DeLeon and Minter

Additions to the Agenda

2b. Substitute Resolution

3b. Resolution approved by the Judiciary and County Services Committees.

4c. Amended Resolution

Limited Public Comment

Chairperson Lynch informed the Committee that today is Chairperson Celentino's Birthday. The Committee wished Chairperson Celentino a happy Birthday.

MOVED BY COMM. GREBNER, SUPPORTED BY COMM. THOMAS, TO APPROVE A CONSENT AGENDA FOR THE FOLLOWING ITEMS:

• Economic Development Corporation - Resolution Authorizing Ingham County to Apply for a Community Development Block Grant



• Equalization
• Resolution Designating County Representatives at State Tax Commission Hearings
• Substitute Resolution to Adopt the 2004 County Equalization Report as Submitted with the Accompanying Statements

3a. Family Court - Resolution to Authorize Circuit Court, Family Division to Amend the 2003/04 Child Care Fund Budget and Contract with Highfields, Inc. to Expand the StART Program

5c. Sheriff's Office - Resolution to Accept $496.00 from the Meridian Township Police Department to Assist with the "Task Force" Investigation

• Mid-South Substance Abuse Commission - Resolution Authorizing the Transfer of Funds to the Mid-South Substance Abuse Commission and a 2004 Contract for Accounting with Respect Thereto



• Women's Commission - Resolution Authorizing a Reappropriation of 2003 Funds to the Women's Commission

10c. Controller's Office - Resolution Authorizing Adjustments to the 2004 Ingham County Budget

MOTION CARRIED UNANIMOUSLY. Absent: Comms. DeLeon and Minter

MOVED BY COMM. GREBNER, SUPPORTED BY COMM. THOMAS, TO APPROVE THE ITEMS ON THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. Absent: Comms. DeLeon and Minter

3b. Family Court - Resolution to Rescind Resolution #04-93, Create a New Attorney/Referee Position Within the Juvenile Division/Family Court, Authorize a Contract Amendment to the Circuit Court/Family Division 2003/04 Child Care Fund Budget and Authorize the Use of Juvenile Justice Millage Funds

MOVED BY COMM. GREBNER, SUPPORTED BY COMM. THOMAS, TO APPROVE THE RESOLUTION TO RESCIND RESOLUTION #04-93, CREATE A NEW ATTORNEY/REFEREE POSITION WITHIN THE JUVENILE DIVISION/FAMILY COURT, AUTHORIZE A CONTRACT AMENDMENT TO THE CIRCUIT COURT/FAMILY DIVISION 2003/04 CHILD CARE FUND BUDGET AND AUTHORIZE THE USE OF JUVENILE JUSTICE MILLAGE FUNDS.

Mr. Ambrose explained that Mr. Reisig discovered the error in Resolution #04-93 immediately after its adoption by the Board of Commissioners. The Attorney/Referee position is not Child Care Fund eligible. After further review, the Court determined that the three Intake Referee positions would be Child Care Fund and Juvenile Justice Millage Fund eligible. The Referees would spend half of their work days conducting assessments. This function is Child Care Fund eligible. The new Resolution represents approximately a $130,000 savings to the County's General Fund.

The three Intake Referee positions will now be Child Care Fund positions to be funded as follows: 50% General Fund, 25% Child Care Fund and 25% Juvenile Justice Millage.

MOTION CARRIED UNANIMOUSLY. Absent: Comms. DeLeon and Minter

• 911 Advisory Board
• Resolution Authorizing Contract Amendment for the Wireless Voice Communication System from M/A-COM Inc.

MOVED BY COMM. GREBNER, SUPPORTED BY COMM. THOMAS, TO APPROVE THE RESOLUTION AUTHORIZING CONTRACT AMENDMENT FOR THE WIRELESS VOICE COMMUNICATION SYSTEM FROM M/A-COM INC.

Mr. Ambrose explained that the existing tower at the East Lansing site is not appropriate for the new system. The original tower is old and would have to be upgraded. This would not be cost effective.

MOTION CARRIED UNANIMOUSLY. Absent: Comms. DeLeon and Minter

• Resolution Authorizing an Appropriation for the Necessary Site Preparation Work for the Ingham County Radio Communications System Project

MOVED BY COMM. GREBNER, SUPPORTED BY COMM. THOMAS, TO APPROVE THE RESOLUTION AUTHORIZING AN APPROPRIATION FOR THE NECESSARY SITE PREPARATION WORK FOR THE INGHAM COUNTY RADIO COMMUNICATIONS SYSTEM PROJECT.

(Comm. DeLeon arrived at 6:15 p.m.)

In response to Comm. Grebner, Mr. Ambrose stated he would check into the tower maintenance costs and report that information to this Committee.

MOTION CARRIED UNANIMOUSLY. Absent: Comm. Minter

• Sheriff's Office
• Resolution Authorizing the Ingham County Sheriff's Office to Sign a Five-Year Lease Agreement with Dictaphone Corporation for a Telephone Recording System

MOVED BY COMM. GREBNER, SUPPORTED BY COMM. DEDDEN, TO APPROVE THE RESOLUTION AUTHORIZING THE INGHAM COUNTY SHERIFF'S OFFICE TO SIGN A FIVE-YEAR LEASE AGREEMENT WITH DICTAPHONE CORPORATION FOR A TELEPHONE RECORDING SYSTEM.

In response to Comm. Grebner, Mr. Ambrose stated the equipment to be replaced is approximately 10 to 11 years old.

MOTION CARRIED UNANIMOUSLY. Absent: Comm. Minter

• Resolution to Renew a Four-Year Agreement with TC Process Serving

MOVED BY COMM. GREBNER, SUPPORTED BY COMM. DEDDEN, TO APPROVE THE RESOLUTION TO RENEW A FOUR-YEAR AGREEMENT WITH TC PROCESS SERVING.

Mr. Myers addressed questions from Comm. Grebner. Mr. Myers stated it would be crazy to change the company. The process serving fees are set by State statute. Also, he stated the Sheriff's Office has not received any complaints regarding the TC Process Serving company.

Comm. Dedden asked if the lease agreement contains the same language as the previous agreement. Mr. Ambrose stated the language is the same.

MOTION CARRIED UNANIMOUSLY. Absent: Comm. Minter

• Treasurer
• 2004 Borrowing Resolution (2003 Delinquent Taxes)

MOVED BY COMM. THOMAS, SUPPORTED BY COMM. GREBNER, TO APPROVE THE 2004 BORROWING RESOLUTION.

MOTION CARRIED UNANIMOUSLY. Absent: Comm. Minter

• Resolution Authorizing 2004 Administrative Fund

MOVED BY COMM. GREBNER, SUPPORTED BY COMM. THOMAS, TO APPROVE THE RESOLUTION AUTHORIZING 2004 ADMINISTRATIVE FUND.

In response to Comm. Dedden, Mr. Ambrose explained the purpose of the Administrative Fund. The Committee discussed this item briefly.

MOTION CARRIED UNANIMOUSLY. Absent: Comm. Minter

• Health Department - Resolution to Authorize a Five-Year Lease for the Leslie Community Health Center

MOVED BY COMM. DEDDEN, SUPPORTED BY COMM. DELEON, TO APPROVE THE RESOLUTION TO AUTHORIZE A FIVE-YEAR LEASE FOR THE LESLIE COMMUNITY HEALTH CENTER.

In response to Comm. Grebner, Mr. Ambrose explained that the property owner does not have any political connections.

MOTION CARRIED UNANIMOUSLY. Absent: Comm. Minter

10b. Controller's Office - Introduction of 2005 Strategic Planning Information Report - Information from County Offices, Departments and the Courts Regarding 2005 Strategic Planning and Budget Process. This report includes background information, activity indicators and performance measures

Mr. Ambrose distributed copies of department wishes for the 2005 Budget. The next step in the budget process is for the liaison Committees to set their budget priorities for 2005.

Announcements

Comm. Grebner distributed a copy of his suggestions regarding the licensing of dogs in Ingham County. He then distributed a copy of The Detroit News article from April 5, 2004 regarding Oakland County's suing over an unfinished computer network. This network is similar to the IJIGS system.

Public Comment: None

The meeting adjourned at 6:34 p.m.

Respectfully submitted,

Debra Neff