Approved 8/18/04

 

FINANCE

July 21, 2004

Minutes

 

 

Members Present:         Calvin Lynch, Mark Grebner, Lisa Dedden, Debbie DeLeon, Marc Thomas and Board Chairperson Celentino

 

Members Absent:         Tom Minter

 

Others Present:             Jerry Ambrose, Karen Chadwick, Paul Kindell, Nervy Oliver, Anna Macielinski, Jeff Venn, Richard McNulty, Judge McCabe, Tim Perrone, Stacy Sheridan, Anethia Brewer, Pamela Cook and Don Reisig

 

The meeting was called to order by Chairperson Lynch at 6:00 p.m. in the Personnel Conference Room of the Human Services Building, 5303 S. Cedar, Lansing.

 

Approval of the June 16, 2004 Minutes

MOVED BY COMM. GREBNER, SUPPORTED BY COMM. DEDDEN, TO APPROVE THE JUNE 16 MINUTES AS SUBMITTED.  MOTION CARRIED UNANIMOUSLY.  Absent:  Comms. DeLeon and Minter

 

Additions to the Agenda

2.         Resolution as amended by the Human Services Committee

9.         Amended by County Services to send coy of Resolution to MAC

13a.     Technical Amendment - $3,001,390 to $2,848,711

13d.     Resolution Adopting the Ingham County Farmland Purchase of Development Rights Ordinance 

14a.     Approved by Law Enforcement, Judiciary, Human Services and County Services.  Staff found error on the 2004 Budget date and has amended the Resolution to reflect the change.

 

MOVED BY COMM. THOMAS, SUPPORTED BY COMM. DEDDEN, TO APPROVE A CONSENT AGENDA FOR THE FOLLOWING ITEMS:

 

3.         55th District Court – Resolution to Authorize Budget Adjustments and New Positions within the 55th District Court

 

5.         Prosecuting Attorney’s Office – Resolution Authorizing a Reorganization of Certain Positions in the Prosecuting Attorney’s Office

 

7.         Ingham County MSU Extension – Resolution to Authorize a Second Year Contract Between Ingham County MSU Extension and the Michigan Family Independence Agency for a Juvenile Justice Title V Prevention Grant and Associated Subcontracts

 

8.         Health Department

a.         Resolution to Authorize an Amendment to the Community Access program Grant

b.         Resolution to Authorize a Service Contract with Mid-South Substance Abuse Commission

c.         Resolution to Authorize a Subcontract with the Ingham Intermediate School District to Continue the all Children Connected to Succeed Initiative

d.         Resolution to Authorize a Contract with Presort Services, Inc.

e.         Resolution to Authorize an Amendment to the Contract with the Michigan Family Independence Agency to Provide Support for the Jumpstart Early Advantage program

f.          Resolution to Authorize a Contract with the Michigan Family Independence Agency to Provide Administrative Support for the Development of the Strong Families/Safe Children Program

g.         Resolution to Authorize an Amendment to the 2004 Medical Services Agreement with the Ingham Health Plan Corporation to Assist Hospitals

h.         Resolution to Amend Resolution #04-180

 

10.       Purchasing Department – Resolution Authorizing a Contract Extension with DBI Business Interiors

 

12.       Human Resources Department

a.         Resolution Approving the ICEA/Assistant Prosecuting Attorneys Collective Bargaining Agreement

b.         Resolution Authorizing Letter of Agreement Allowing Employees in the ICEA Professional Local 33 to Have Access to Domestic Partner Health Insurance

c.         Resolution Certifying Representatives for the MERS Annual Meeting

 

13.       Board of Commissioners

b.         Resolution Appropriating Funds for the Centennial Anniversary of the Ingham County Courthouse

c.         Resolution to Adopt a Revised Equal Opportunity Employment Plan

d.         Resolution Adopting the Ingham County Farmland Purchase of Development Rights Ordinance

 

14.       Controller’s Office

a.         Resolution Authorizing Adjustments to the 2004 Ingham County Budget as amended by staff

c.         Resolution Authorizing Contract to Provide Administration of Self-Funded Dental Plan for Employees of Ingham County      

 

MOTION CARRIED UNANIMOUSLY.  Absent:  Comm. Minter

 

MOVED BY COMM. THOMAS, SUPPORTED BY COMM. DEDDEN, TO APPROVE THE ITEMS ON THE CONSENT AGENDA.  MOTION CARRIED UNANIMOUSLY.  Absent:  Comm. Minter

 

6.         Family Independence Agency – Resolution Authorizing a Contingency Appropriation to the Family Independence Agency 2003-2004 Child Care Fund Budget

 

Ms. Macielinski stated the FIA is requesting a supplemental appropriation to the FIA Sub-Account of the Child Care Fund from the general fund in the amount of $65,000.  Cost overruns have occurred in the Institutional Care and Independent Living line items. 

 

Ms. Macielinski distributed copies of Foster Care Caseload Trends in Ingham County to the Committee.  She explained this information demonstrates the decline in caseload.   The Committee discussed this issue briefly.

 

The Committee addressed the license issue at this time.  Ms. Macielinski stated her department has instituted new systems to avoid any further errors of this nature.  Comm. Thomas asked if the error was reported to the Controller’s Office.  Ms. Macielinski stated that since the error was administrative in nature, she did not notify the Office.  Comm. Grebner stated the Board should address any such issues in the future before they become larger.   Comm. Thomas expressed his concern that this issue should have been placed on the agenda. 

 

Ms. Macielinski noted Comm. Thomas’ concern.  She stated the Controller’s Office will be notified as soon as possible should such an issue appear.  Chairperson Lynch stated the County should not have been surprised by this information.  It should have known about it earlier.  Mr. Ambrose explained that the Controller’s Office has periodic discussions with the FIA.  This procedure began a few years ago and has improved the reporting process. 

 

MOVED BY COMM. GREBNER, SUPPORTED BY COMM. DEDDEN, TO APPROVE THE RESOLUTION AUTHORZING A CONTINGENCY APPROPRIATION TO THE FAMILY INDEPEDENCE AGENCY 2003-2004 CHILD CARE FUND BUDGET.  MOTION CARRIED with Comms. Thomas and Lynch voting NO.

 

4.         Circuit Court/Family Division – Resolution to Authorize Entering into a Contract with Sequel Youth Services for the Transitional Female Residential Program

 

            MOVED BY COMM. GREBNER, SUPPORTED BY COMM. THOMAS, TO APPROVE THE RESOLUTION ENTERING INTO A CONTRACT WITH SEQUEL YOUTH SERVICES FOR THE TRANSITIONAL FEMAL RESIDENTIAL PROGRAM.

 

Comm. Dedden asked where the females would be housed in this Program.  Mr. Oliver stated the facility will be located in the Lansing area.    It will be a staffed home.  Mr. Reisig stated Sequel will absorb the start up costs of this Program.  He further explained the financial aspects of this matter.  Mr. Oliver stated Sequel will also provide services to females outside of the Program.

 

In response to Mr. Ambrose, Mr. Reisig stated the contract can be for one or three years.  He is unfamiliar with the County’s contract process.  Mr. Ambrose stated the County has better control over contracts one year in length. 

 

The Committee discussed the Resolution further.  Comm. Dedden expressed her appreciation of Sequel’s willingness to assist females outside of the home.  Comm. DeLeon asked if Sequel will address cultural diversity issues with the females.  Mr. Reisig explained that staff is very sensitive to this matter.  Sequel does operate multi-cultural programs in Arizona and Iowa.  Comm. DeLeon asked that the cultural diversity issue be addressed in the RFP process. 

 

MOTION CARRIED UNANIMOUSLY.  Absent:  Comm. Minter

 

15.       City of Lansing/911 Advisory Board – Resolution Authorizing Contract with Lansing for the Public Safety Radio Communications System Project 911 Center Electrical Upgrade

 

MOVED BY COMM. GREBNER, SUPPORTED BY COMM. DEDDEN, TO APPROVE THE RESOLUTION AUTHORIZING CONTRACT WITH LANSING FOR THE PUBLIC SAFETY RADIO COMMUNICATIONS SYSTEM PROJECT 911 CENTER ELECTRICAL UPGRADE.

 

Ms. Chadwick explained that a new electrical system is needed for the new system.  In response to Comm. Grebner, Mr. Leaf explained there is a clear cost division line between the County and the City of Lansing.  Comm. Grebner stated he is happy to know that someone is watching the cost line.

 

MOTION CARRIED UNANIMOUSLY.  Absent:  Comm. Minter

 

Mr. Leaf updated the Committee on the Penn Tower project.  Proposals are due July 30, 2004.

 

9.         Parks Board – Resolution Supporting Amendments to Proposed House Bill 5906 Regarding the Certification of Parks Police Officers

 

In response to Comm. Dedden, Mr. Ambrose stated the Bill passed the House of Representatives.  The Senate will address the Bill in the fall.  He further explained that Comm.  Weatherwax-Grant asked the County to act immediately on this matter. 

 

MOVED BY COMM. GREBNER, SUPPORTED BY COMM. DEDDEN, TO APPROVE THE RESOLUTION SUPPORTING AMENDMENTS TO PROPOSED HOUSE BILL 5906 REGARDING THE CERTIFICATION OF PARKS POLICE OFFICERS.  MOTION CARRIED UNANIMOUSLY.  Absent:  Comm. Minter

 

2.         County Attorney’s Office – Resolution of the Ingham County Board of Commissioners Approving Settlement of a Pending Dispute

 

MOVED BY COMM. GREBNER, SUPPORTED BY COMM. DEDDEN, TO ENTER INTO A CLOSED SESSION FOR THE PURPOSE OF DISCUSSING THE COUNTY ATTORNEY’S LEGAL OPINION.  MOTION CARRIED with the following vote:  Yeas, Lynch, Grebner, Dedden, DeLeon and Thomas.  Absent:  Comm. Minter

 

The Committee entered into a Closed Session at this time.

 

The Committee returned to Regular Session at this time.

 

Comm. Grebner asked if the County Attorney could make recommendations in the future as to whether specific subjects should be discussed in closed or open session.  Comm. Thomas stated determinations to enter closed sessions should be made according to a policy.  These decisions should not be made on a case by case basis. 

 

Mr. McNulty, County Attorney, explained if this item was discussed in open session, it would become public record and could then be used against the County in a lawsuit. 

 

MOVED BY COMM. GREBNER, SUPPORTED BY COMM. DEDDEN, TO APPROVE THE RESOLUTION OF THE INGHAM COUNTY BOARD OF COMMISSIONERS APPROVING SETTLEMENT OF A PENDING DISPUTE.  MOTION CARRIED UNANIMOUSLY.  Absent:  Comm. Minter

 

1.         Controller’s Office/Sheriff’s Office – Resolution to Authorize the Ingham County Sheriff’s Office to Enter into a Contract with Michigan Department of Corrections to Rent 90 Beds to the Michigan Department of Corrections

 

Mr. Ambrose explained to Comm. Dedden that it is more difficult to find nurses than correction officers.  The Committee discussed this issue in relation to the Maximus Study. 

 

MOVED BY COMM. GREBNER, SUPPORTED BY COMM. DEDDEN, TO APPROVE THE RESOLUTION TO AUTHORIZE THE INGHAM COUNTY SHERIFF’S OFFICE TO ENTER INTO A CONTRAT WITH MICHIGAN DEPARTMENT OF CORRECTIONS TO RENT 90 BEDS TO THE MICHIGAN DEPARTMENT OF CORRECTIONS.  MOTION CARRIED UNANIMOUSLY.   Absent:  Comm. Minter

 

11.       Facilities Department – Resolution Authorizing a Contract with American asphalt for Resurfacing Eight (8) Areas of the Parking Lot at the Ingham County Sheriff’s Office

 

Mr. Ambrose explained that businesses must register with the County to become vendors for the County.  The businesses must also follow the County’s regulations. 

 

MOVED BY COMM. GREBNER, SUPPORTED BY COMM. DEDDEN, TO APPROVE THE RESOLUTION AUTHORIZING A CONTRACT WITH AMERICAN ASPHALS FOR RESURFACING EIGHT (8) AREAS OF THE PARKING LOT AT THE INGHAM COUNTY SHERIFF’S OFFICE.  MOTION CARRIED UNANIMOUSLY.  Absent:  Comm. Minter

 

13a.     Board of Commissioners – Resolution to Submit to the electorate a Special Millage Question for a Countywide Transportation System Primarily for the Disabled and Elderly

 

In response to Comm. Grebner, Mr. Ambrose stated the ballot language would be clarified prior to the Board meeting. 

 

MOVED BY COMM. GREBNER, SUPPORTED BY COMM. DEDDEN, TO APPROVE THE RESOLUTION TO SUBMIT TO THE ELECTORATE A SPECIAL MILLAGE QUESTION FOR A COUNTYWIDE TRANSPORTATION SYSTEM PRIMARILY FOR THE DISABLED AND ELDERLY.  MOTION CARRIED UNANIMOUSLY.  Absent:  Comm. Minter

 

14b.     Controller’s Office – Update on 2005 Budget

 

Mr. Ambrose informed the Committee the 2005 Budget would be discussed in detail at the August 19, 2004 Board Leadership meeting at the Fairgrounds.  Liaison budget meetings are scheduled to begin after Labor Day.

 

Announcements:           None

Public Comment:          None

 

The meeting adjourned at 7:47 p.m.

 

Respectfully submitted,

 

 

Debra Neff