Amended 3/2/05
FINANCE
February 16, 2005
Minutes
Members Present: Lisa Dedden, Chris Swope, Curtis Hertel, Andy Schor, Marc Thomas and Steve Dougan
Members Absent: None
Others Present: Jerry Ambrose, Rodney Taylor, David Easterday, Steve Hayward, John Coleman, Dale Copedge, Dan Dillinger, Sgt. Perez and Christine Hendrickson
The meeting was called to order by Chairperson Dedden at 6:03 p.m. in the Personnel Conference Room of the Human Services Building, 5303 S. Cedar, Lansing.
Approval of the February 2, 2005 and February 2, 2005 Executive Session Minutes
MOVED BY COMM. SWOPE, SUPPORTED BY COMM. DOUGAN, TO APPROVE THE FEBRUARY 2 MINUTES AS SUBMITTED. MOTION CARRIED UNANIMOUSLY.
The February 2, 2005 Executive Session Minutes will be approved at this Committee’s next meeting.
Additions to the Agenda
1a. Motion from County Services Committee
1b. Additional Information
1e. Memorandum from the Ingham County EDC regarding Recommendation for Lansing Township Tax Sharing Agreement
5. Staff Corrections to Staff Review Sheet – Financial Implications
Limited Public Comment: None
MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. SWOPE, TO APPROVE A CONSENT AGENDA FOR THE FOLLOWING ITEMS:
1d. Controller’s Office – Resolution to Amend the Purchasing Policies to Include a Provision for Local Purchasing Preference
2. Circuit Court – Resolution Authorizing a Change in the Circuit Court Position #Circrtc02 Effective March 15, 2005
4. Sheriff’s Office
a. Resolution to Authorize the Ingham County Sheriff’s Office to Accept Equipment for Heavy Rescue
b. Resolution to Accept the 2005 Regional Pursuit Driving Grant
c. Resolution to Accept the 2005 160 – Hour Correctional Training Grant
7. Housing Commission – Resolution Accepting a 2004 Community Development Block Grant Funding from the Michigan State Housing Development Authority in the Amount of $243,900
10. Integrated Justice Information Systems – Resolution to Accept a Criminal History Records Improvement Grant from the Michigan Office of Drug control Policy for a LIVE Scan Fingerprinting, Archival and Computer Network Communication System and to Authorize Subcontracts with Agency Partners
MOTION CARRIED UNANIMOUSLY.
MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. SWOPE, TO APPROVE THE ITEMS ON THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY.
1. Controller’s Office
a. Review of Lansing Township Detailed Plan
Mr. Ambrose explained this Committee has until March 1, 2005 to object to the projects as being inconsistent with the original project list. The Detailed Plan (Plan) has been reviewed by the Ingham County Economic Development Corporation. Their memorandum regarding their review is contained in agenda item 1e.
Mr. Ambrose also stated the County Services Committee unanimously approved the following motion:
Motion to request Lansing Township to provide written verification that County tax dollars will not be spent outside of the County.
The Committee held a discussion regarding some of the proposed projects contained in the Plan. Comm. Thomas stated the City of East Lansing’s Manager informed him that the City would not support an extension of Coleman Road. Mr. Hayward stated the City has not informed him of their nonsupport of the extension.
Mr. Ambrose stated during this Committee’s initial review of the Plan, three questions were raised. Those questions were:
1) Is the Coleman Road extension projected to extend into Clinton County, and if so, will captured County funds be utilized outside of Ingham County?
2) Does East Lansing support the proposed addition of turn lanes at the Lake Lansing/Coolidge Road intersection, which is in East Lansing?
3) What is the rationale for using captured County funds for sidewalk improvements?
Mr. Hayward stated Lansing Township plans to use leveraged dollars to help for the project in item 2). The sidewalks are wanted by residents due to safety concerns. Mr. Hayward addressed Comm. Dougan’s question regarding the timeline of the proposed projects. This timeline was outlined in the 2005 Project List (Exhibit “B” Replacement) which was contained in the agenda information.
Chairperson Dedden stated this Committee should address broader aspects of the project such as bringing additional jobs to the area. She expressed her concern that the Plan not just include businesses which would be transplanted from elsewhere in the County.
Comm. Swope asked if Lansing Township had addressed the County Services’ motion. Mr. Hayward stated the Township has not yet resolved this issue. However, he stated he can live with the intent of the motion. He will provide a letter indicating that intent to the County by March 1, 2005.
In response to Chairperson Dedden’s concerns regarding jobs, Mr. Hayward stated the Township is working to identify businesses which would be new to this area. The Township is focusing on long-term jobs with better wages.
MOVED BY COMM. HERTEL, SUPPORTED BY COMM. SCHOR, TO SUPPORT THE MOTION FROM THE COUNTY SERVICES COMMITTEE WHICH IS: MOTION TO REQUEST LANSING TOWNSHIP TO PROVIDE WRITTEN VERIFICATION THAT COUNTY TAX DOLLARS WILL NOT BE SPENT OUTSIDE OF THE COUNTY. MOTION CARRIED UNANIMOUSLY.
c. Resolution Authorizing Participation in the Tri-County Regional Planning Commission Contract for the Purchase of Digital Aerial Maps in Coordination with Other Local Jurisdictions
MOVED BY COMM. SWOPE, SUPPORTED BY COMM. SCHOR, TO APPROVE THE RESOLUTION AUTHORIZINNG PARTICIPATION IN THE TRI-COUNTY REGIONAL PLANNING COMMISSION CONTRACT FOR THE PURCHASE OF DIGITAL AERIAL MAPS IN COORDINATION WITH OTHER LOCAL JURISDICTIONS.
Mr. Ambrose explained the Resolution requests approval to participate in the Tri-County Regional Planning Commission aerial mapping project for the region. The total cost of the mapping project is $235,000, or $78,000 per county. Clinton and Eaton counties have each appropriated $78,000 toward the project. Local jurisdictions, the State of Michigan, and several County departments have committed nearly $65,000 toward the cost of the Ingham County portion. Approximately $14,000 remains unfunded. This Committee is being requested to authorize an appropriation from the Contingency Fund in the amount of up to $20,000. Mr. Ambrose explained the increase from $14,000 to up to $20,000 was made due to the tentative nature of the project.
Comm. Dougan asked how the Tri-County Regional Planning Map would differ from the Drain Office’s aerial mapping. Mr. Coleman stated both maps would be similar in many ways. The maps would provide seamless coverage. Comm. DeLeon stated there is value to both sets of maps. Mr. Ambrose stated the maps would provide up-to-date images for tax purposes. The Committee held a brief discussion regarding the availability of the maps to the general public.
MOTION CARRIED UNANIMOUSLY.
e. Memorandum from Ingham County Economic Development Corporation Regarding Recommendations for the Lansing Township Tax Sharing Agreement
The memorandum was received and placed on file.
3. Clerk’s Office – Resolution to Authorize an Application for a Grant to Purchase an Optical Scan Voting System to Comply with the Help America Vote Act (HAVA)
MOVED BY COMM. SWOPE, SUPPORTED BY COMM. DOUGAN, TO APPROVE THE RESOLUTION TO AUTHORIZE AN APPLICATION FOR A GRANT TO PURCHASE AN OPTICAL SCAN VOTING SYSTEM TO COMPLY WITH THE HELP AMERICA VOTE ACT (HAVA).
Mr. Ambrose explained that County policy allows departments to submit grant applications. This Resolution authorizes the submission of a grant application.
Comm. Dougan asked that the following questions be addressed prior to the next Board meeting:
· Will the system coordinate with voting systems in other jurisdictions?
· Clarify if this system will be used in Leslie Township.
· Does the County provide the machines?
Mr. Ambrose stated he would contact the Clerk’s Office to obtain the above information. He then explained the Clerk’s Office was not represented this evening because it was not concerned about receiving approval for the submission of a funding grant. Comm. Thomas stated the Clerk’s Office should be encouraged to provide additional information with their future requests. Mr. Ambrose stated the Clerk’s Office will be more than happy to provide additional information to this Committee.
MOTION CARRIED UNANIMOUSLY.
5. Sheriff’s Office/Emergency Operations Center – Resolution to Approve the Michigan Department of State Police, Emergency Management Division 2004 State Homeland Security Grant/Law Enforcement Terrorism Prevention Program Grant Budget and Related Subcontracts
MOVED BY COMM. THOMAS, SUPPORTED BY COMM. SCHOR, TO APPROVE THE RESOLUTION TO APPROVE THE MICHIGAN DEPARTMENT OF STATE POLICE, EMERGENCY MANAGEMENT DIVISION 2004 STATE HOMELAND SECURITY GRANT/LAW ENFORCEMENT TERRORISM PREVENTION PROGRAM GRANT BUDGET AND RELATED SUBCONTRACTS.
In response to Comm. Dougan, Sgt. Perez provided additional details regarding some of the items to be purchased with the grant funds.
MOTION CARRIED UNANIMOUSLY.
9. Cooperative Extension – Youth Violence Prevention Coalition – Resolution to Authorize Ingham County MSU Extension to Subcontract with Tom Foley Associates on Behalf of the City of Lansing/Ingham County Youth Violence Prevention Coalition
MOVED BY COMM. SWOPE, SUPPORTED BY COMM. HERTEL, TO APPROVE THE RESOLUTION TO AUTHORIZE INGHAM COUNTY MSU EXTENSION TO SUBCONTRACT WITH TOM FOLEY ASSOCIATES ON BEHALF OF THE CITY OF LANSING/INGHAM COUNTY YOUTH VIOLENCE PREVENTION COALITION.
Comm. Schor asked if this contract is normally sent out for bid. Mr. Ambrose explained this is a minor contract. The City of Lansing has worked with this contractor on several projects and they are satisfied with the vendor’s services.
MOTION CARRIED UNANIMOUSLY.
6. Treasurer’s Office – Resolution to Set Policy for Certain Delinquent Tax Payments
MOVED BY COMM. SWOPE, SUPPORTED BY COMM. HERTEL, TO APPROVE THE RESOLUTION TO SET POLICY FOR CERTAIN DELINQUENT TAX PAYMENTS.
Mr. Ambrose informed this Committee that Mr. Stover, Treasurer’s Office, was present at the County Services meeting last night. This item was consented by that Committee. He then stated he would provide additional information regarding this item prior the next Board meeting.
MOTION CARRIED UNANIMOUSLY.
8. Community Corrections Advisory Board – Resolution Authorizing Entering into a Subcontract with the Home of New Vision for Women’s Probation Residential Services FY 2004-2005
MOVED BY COMM. SWOPE, SUPPORTED BY COMM. HERTEL, TO APPROVE THE RESOLUTION AUTHORIZING ENTERING INTO A SUBCONTRACT WITH THE HOME OF NEW VISION FOR WOMEN’S PROBATION RESIDENTIAL SERVICES FY 2004-2005.
In response to Comm. Dougan, Mr. Ambrose stated he would clarify the dates in the Resolution and Staff Review Sheet prior to the Board meeting.
MOTION CARRIED UNANIMOUSLY.
1b. Controller’s Office – Financing for Areas of Priority Emphasis 2005-2010
Mr. Ambrose explained the priorities will be translated into an action plan for further consideration by the appropriate liaison committees. Discussions regarding this matter have been held in the other liaison committees during this current round of meetings. The Committee discussed the need to renew the Juvenile Justice Millage by 2007. Comm. Thomas stated the County may want to submit the renewal questions to the voters in 2006.
Mr. Ambrose further explained this Committee will consider future cost implications of the priorities at its next meeting. The Committee discussed the possibility of having this discussion at an upcoming Board Leadership meeting.
11. Board Referrals
a. Letter from Rehmann Robson Regarding Financial Services to be Provided to Ingham County
b. Letter from the City of Lansing Regarding a Public Hearing on February 14, 2005 to Establish a New Neighborhood Enterprise Zone in Downtown Area
c. Letter from the Clinton County Board of Commissioners Regarding Expanding the Governance and Funding Base of the Capital Region Airport Authority
d. Letter from the Williamstown Township Planning Commission, Forwarding Proposed Amendments to the Township’s Master Plan
Announcements: None
Public Comment: None
The meeting adjourned at 7:47 p.m.
Respectfully submitted,
Debra Neff