Approved 9/21/05
FINANCE
August 17, 2005
Minutes
Members Present: Lisa Dedden, Chris Swope, Curtis Hertel, Andy Schor, Marc Thomas, Steve Dougan and Board Chairperson Grebner
Members Absent: None
Others Present: Jerry Ambrose, Bruce Bragg, Vicki Harrison, Jamie McAloon-Lampman and others
The meeting was called to order by Chairperson Dedden at 6:00 p.m. in the Personnel Conference Room of the Human Services Building, 5303 S. Cedar, Lansing.
Approval of the July 20, 2005 Minutes
MOVED BY COMM. HERTEL, SUPPORTED BY COMM. DOUGAN, TO APPROVE THE JULY 20 MINUTES AS SUBMITTED. MOTION CARRIED UNANIMOUSLY. Absent: Comm. Schor
Additions to the Agenda
5. Substitute Staff Review Sheet and Resolution
8. Adopted Resolution from the Ingham County Housing Commission No. 2005-7
Limited Public Comment: None
MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. SWOPE, TO APPROVE A CONSENT AGENDA FOR THE FOLLOWING ITEMS:
1. Probate Court – Resolution Requesting Contingency Funds and Authorization for a Temporary Seasonal Position to Assist in Meeting Case Management Demands During an Extended Medical Leave
2. Prosecuting Attorney’s Office – Resolution to Accept a Grant from the U.S. Justice Department for a Domestic Assault Response Team Program and to Authorize Subcontracts with Agency Partners
3. Sheriff’s Office
a. Resolution to Approve an Extended Police Services Agreement with the Village of Webberville Covering the Period of July 1, 2005 through June 30, 2009
b. Resolution to Accept the 2006 Regional Pursuit Driving Grant
c. Resolution for the Sheriff’s Office to Pay Lansing Police Department Twenty Percent (20%) of a Final Settlement of a Drug Forfeiture and Establish a Policy for Future Drug Forfeitures
4a. Sheriff’s Office/Emergency Operations – Resolution Authorizing the Implementation of the National Incident Management System (NIMS) as the Basis for all Incident Management in the County of Ingham – Emergency Management
7. Health Department
b. Resolution to Authorize Amendment Number Four to the 2004-2005 Comprehensive Planning, Budgeting and Contracting Agreement with the Michigan Department of Community Health
c. Resolution to Authorize a 2005-2006 Agreement with the Michigan Department of Community Health for the Delivery of Public Health Services Under the Comprehensive Planning, Budgeting and Contracting Process
d. Resolution to Purchase and Install a Storage Building on the Grounds of the Human Services Building
e. Resolution to Authorize a Contract with a the Michigan Department of Human Services to Provide Administrative Support for the Development of the Strong Families/Safe Children Program
f. Resolution to Amend Resolution No. 05-117 and Authorize Staffing Changes in the Bureau of Health Plan Management
8. Housing Commission – Resolution Authorizing an Amendment to the Consolidated Annual Contributions Contract with the U.S. Department of Housing and Urban Development for Modernization Funding for Carriage Lane Apartments
MOTION CARRIED UNANIMOUSLY. Absent: Comm. Schor
MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. SWOPE, TO APPROVE THE ITEMS ON THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. Absent: Comm. Schor
4b. Sheriff’s Office/Emergency Operations – Resolution to Accept the Michigan Department of State Police, Emergency Management Division 2005 State Homeland Security Grant/Law Enforcement Terrorism Prevention Program
MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. HERTEL, TO APPROVE THE RESOLUTION TO ACCEPT THE MICHIGAN DEPARTMENT OF STATE POLICE, EMERGENCY MANAGEMENT DIVISION 2005 STATE HOMELAND SECURITY GRANT/LAW ENFORCEMENT TERRORISM PREVENTION PROGRAM.
Comm. Dougan asked for clarification regarding the financial aspects of this Resolution. Ms. Harrison stated she would submit the requested information to Mr. Ambrose.
MOTION CARRIED UNANIMOUSLY. Absent: Comm. Schor
5. Animal Control – Substitute Resolution to Authorize Adjustments to the Animal Control Department’s 2005 Budget and Position Allocation List
MOVED BY COMM. HERTEL, SUPPORTED BY COMM. THOMAS, TO APPROVE THE SUBSTITUTE RESOLUTION TO AUTHORIZE ADJUSTMENTS TO THE ANIMAL CONTROL DEPARTMENT’S 2005 BUDGET AND POSITION ALLOCATION LIST.
In response to Comm. Dougan, Ms. McAloon-Lampman stated staff hours will have to be restructured during the peak season. Response time will not be affected by the restructured staff hours.
Comm. Thomas asked Ms. McAloon-Lampman if any action is needed to prevent the Ingham County Animal Control Department from experiencing the same situation as the Capital Area Humane Society did recently. Ms. McAloon-Lampman stated distemper and parvo occurs at the County facility on a monthly basis. The same is true of most animal shelters. The County facility has experienced similar situations, but has not had to close the facility.
Chairperson Grebner expressed his concern that the staffing changes were not costed from the current top scale to the new position’s top scale. Mr. Ambrose agreed with Chairperson Grebner. He then stated the staffing changes do equate to a savings in the first year. Chairperson Grebner stated he is very firm on the issue of costing staffing changes. The Staff Review sheets should not contain costing information if it represents a loss.
(Comm. Schor arrived at 6:16 p.m.)
Mr. Ambrose stated the bold language regarding the long-term implications in the substitute Staff Review sheet should have been contained the original Staff Review. Chairperson Dedden stated her belief that the Staff Review sheet should contain short and long term financial implications. Comm. Dougan stated he prefers to have the current year financial information as well as the top scale to top scale information.
MOTION CARRIED UNANIMOUSLY.
6. 911 Advisory Board/Project Manager – Resolution Authorizing Amendment Number Three to the Contract with Able Concrete, Inc. for the Public Safety Radio Communications System Communications Shelter Concrete Work
MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. THOMAS, TO APPROVE THE RESOLUTION AUTHORIZING AMENDMENT NUMBER THREE TO THE CONTRACT WITH ABLE CONCRETE, INC. FOR THE PUBLIC RADIO COMMUNICATIONS SYSTEM COMMUNICATIONS SHELTER CONCRETE WORK.
Comm. Schor asked if the contract was bid on a competitive basis. Mr. Ambrose stated he believes the contract was competitively bid. Also, Able Concrete was already awarded the contract. This Resolution approves an amendment to the current contract. Mr. Ambrose further explained that vendors bid on the same specifications. Any other contractor would have experienced the same problems as Able has encountered.
Comm. Schor asked for clarification of the financial implications of this item. Mr. Ambrose explained that he believed the funds would be taken from other project line items. The project budget is in tact. Comm. Schor stated he wanted to know where the funding would come from within the project budget. Mr. Ambrose stated Mike Leaf recommends the changes to this Committee. This contract amendment is similar to other amendments with other contracts with the County.
MOTION CARRIED UNANIMOUSLY.
7a. Health Department – Resolution to Amend Resolution No. 05-166 and Amend the Health Department’s Fee Schedule
MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. THOMAS, TO APPROVE THE RESOLUTION TO AMEND RESOLUTION NO. 05-166 AND AMEND THE HEALTH DEPARTMENT’S FEE SCHEDULE.
Comm. Schor requested clarification regarding the language in the sixth BE IT FURTHER RESOLVED paragraph in the Resolution. Mr. Bragg explained there may be situations where the County Health Department will need to act in the County’s best interest. In such situations, the financial implications should be dealt with once the situation is in control. The County could request reimbursement from the County at issue in such a situation. Comm. Schor stated he agreed with Mr. Bragg’s explanation. However, the language should be clarified in the Resolution. This discussion continued for some time.
Comm. Hertel stated the Resolution could be clarified prior to the Board meeting. Mr. Bragg stated the language would be clarified to address the concerns of this Committee. Comm. Hertel further stated he plans to speak with the IHP regarding the issue of covering the cost of health physicals for employment purposes when people are in great financial need. He will have this discussion prior to the next Board meeting.
Comm. Thomas stated he would support this Resolution since Comm. Hertel will address the IHP matter as discussed in the previous paragraph.
Comm. Schor asked that the revised information be provided to this Committee as soon as possible.
MOTION CARRIED UNANIMOUSLY.
9. Controller’s Office
a. Resolution Amending the 2005 Budget
MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. SWOPE, TO APPROVE THE RESOLUTION AMENDING THE 2005 BUDGET.
Mr. Ambrose explained that he is recommending a transfer of $320,000 from the General Fund to the Budget Stabilization Fund to maintain the balance at 14%. Also, a transfer of $290,000 from the General Fund to the Public Improvement Fund in anticipation of future capital improvement needs. His final recommendation with respect to the County’s financial reserves is to designate $1 million of the General Fund balance as the beginning of a reserve for unfunded retiree health insurance liabilities. Mr. Ambrose stated he would recommend the establishment of a trust and budgeting for this liability in 2006.
The Committee held a general discussion regarding this item. Chairperson Dedden asked for the Public Improvement fund balance once this Resolution is approved. Mr. Ambrose stated the balance would be $955,224. He explained that this amount should be sufficient to maintain the County infrastructure.
MOTION CARRIED UNANIMOUSLY.
b. Budget Update
Mr. Ambrose distributed copies of the following information to the Committee:
1) Controller Recommended Budget Summary; and
2) Calculation of Net Cost Increase Factor Based on Adoption General Fund Budget for Each Year Sorted by 4 Year Average Increase
The Committee reviewed the information contained in the information above. Mr. Ambrose stated there are far more funding requests than there is available funding. Comm. Thomas asked for an analysis of the INS program impact. Mr. Ambrose stated he would obtain this information for Comm. Thomas.
Mr. Ambrose informed the Committee that the 2006 Budget Books will be available a week prior to the first Budget Hearing.
10. Finance Committee – Resolution to Approve Refunding Agreement
MOVED BY COMM. SWOPE, SUPPORTED BY COMM. HERTEL, TO APPROVE THE RESOLUTION TO APPROVE REFUNDING AGREEMENT.
Comm. Dougan asked why this action was not taken a few years earlier. Mr. Ambrose explained that it would not have been financially efficient for the County to do so earlier. He then stated the bonds are being refunded for the second and last time.
MOTION CARRIED UNANIMOUSLY.
Announcements: None
Public Comment: None
The meeting adjourned at 7:34 p.m.
Respectfully submitted,
Debra Neff