Approved 11/16/05
FINANCE
November 2, 2005
Minutes
Members Present: Lisa Dedden, Chris Swope, Curtis Hertel, Andy Schor, Marc Thomas, Steve Dougan and Board Chairperson Grebner
Members Absent: None
Others Present: Jerry Ambrose, Bob Moore, Bruce Bragg, Matthew Myers, Janeil Valentine, Ralph Groves and Pat Lindemann
The meeting was called to order by Chairperson Dedden at 6:01 p.m. in the Personnel Conference Room of the Human Services Building, 5303 S. Cedar, Lansing.
Approval of the September 28 and October 19, 2005 Minutes
MOVED BY COMM. HERTEL, SUPPORTED BY COMM. DOUGAN, TO APPROVE THE SEPTEMBER 28 AND OCTOBER 19 MINUTES AS SUBMITTED. MOTION CARRIED UNANIMOUSLY.
Additions to the Agenda
3a. Substitute Resolution
3b. Substitute Resolution
Limited Public Comment
Mr. Groves, Securus Technologies, addressed the Committee regarding the inmate telephone vendor recommendation. Mr. Groves explained the Ingham County Jail is currently using one of their call platforms in conjunction with a SBC Public Communication partnership. Securus believes its recent proposal offers the County an excellent revenue sharing package, and a technologically advanced system to the County of Ingham and the Sheriff Department.
Mr. Groves reviewed the Current Revenue Facts and Future Revenue Facts/Assumptions as outlined in his November 2, 2005 memorandum to this Committee. From that information, he stated the numbers from Infinity Network, Inc, do not add up. Mr. Groves stated the Board of Commissioners may want to ask Infinity some questions regarding the numbers.
Mr. Groves stated the other concern of Securus is that it does not believe the technology was weighed fairly in the bid process. Securus brought a very favorable proposal to the table.
MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. SCHOR, TO APPROVE A CONSENT AGENDA FOR THE FOLLOWING ITEMS:
2. Controller’s Office – Resolution Authorizing the Closing of a Post at the Ingham County Jail and Related Budget Adjustments
3c. Drain Commissioner – Resolution Authorizing the Purchase of a Technical Trailer Camera Inspection System by the Drain Commissioner’s Office
4. Fair Board
a. Resolution Accepting the Donation of a Barn for the Ingham County Fairgrounds from the Anderson Company
b. Resolution Accepting the Construction of a New Announcer’s Stand for the South Arena from MSU Extension 4-H Horse Leaders Committee
5. Health Department
c. Resolution to Authorize an Amendment to the Agreement with Michigan State University to Delegate Certain Environmental Health Responsibilities
f. Resolution to Authorize a 2005-2006 Agreement with the Michigan Department of Environmental Quality
g. Resolution to Authorize a Grant Contract with the Susan G. Komen Breast Cancer Foundation, Inc.
6a. Board of Commissioners – Commissioner Andy Schor – Resolution to Amend Resolution #05-093 “Resolution Establishing the Ingham County Parks and Recreation Commission Under Public Act 261 of 1965”
MOTION CARRIED UNANIMOUSLY.
MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. SCHOR, TO APPROVE THE ITEMS ON THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY.
1. Purchasing Department/Sheriff’s Office – Resolution Authorizing an Agreement for Local and Long Distance Service for the Inmate and Public Pay Telephones
MOVED BY COMM. THOMAS, SUPPORTED BY COMM. SCHOR, TO APPROVE THE RESOLUTION AUTHORIZING AN AGREEMENT FOR LOCAL AND LONG DISTANCE SERVICE FOR THE INMATE AND PUBLIC PAY TELEPHONES.
Mr. Ambrose stated the primary reason to issue RFP’s for this service was to minimize costs to the County and the Jail inmates’ families. Four proposals were received and evaluated. Interviews were held for the four proposal representatives. The technology was also reviewed.
Mr. Ambrose stated the County’s contract with Infinity details the financial arrangement. As required by the RFP, the County will be guaranteed $410,000 annually for the first three years of the contract and $415,000 annually for the last two years. Public pay phones will be provided at no cost to the County. Users of the pay phones will pay $.50 per local call and $.25 per minute for long distance. The County will receive a 25% commission on public pay phone usage. Mr. Ambrose further stated the $410,000 amount and commission are anticipated in the County’s 2006 budget.
The Committee held a general discussion regarding this matter. Mr. Ambrose stated Infinity has indicated the decrease in the projected number of Jail beds will not affect this contract. Comm. Hertel asked if the Sheriff’s Office supports this Agreement. Mr. Myers stated the Sheriff’s Office does support the Agreement. Sheriff Office staff also reviewed the technology associated with each proposal.
Infinity’s representative, “Infinity,” stated its Agreement with the County is straight forward. There are no hidden fees associated with this Agreement.
Comm. Dougan asked if the Purchasing Department had any concerns regarding the Securus memorandum. Ms. Valentine indicated the Department did not have any such concerns.
MOTION CARRIED UNANIMOUSLY.
3. Drain Commissioner
a. Substitute Resolution Pledging Full Faith and Credit for the Towar Snell Drainage District 2005 Drainage District Bonds
MOVED BY COMM. THOMAS, SUPPORTED BY COMM. SWOPE, TO APPROVE THE SUBSTITUTE RESOLUTION PLEDGING FULL FAITH AND CREDIT FOR THE TOWAR SNELL DRAINAGE DISTRICT 2005 DRAINAAGE DISTRICT BONDS.
Comm. Dougan asked for clarification regarding this item and agenda item 3b. Mr. Lindemann explained the purpose of the two Substitute Resolutions is to authorize the retrofitting of the 1930’s storm drains within the two neighborhoods. Meridian Township will pay approximately 60% of the associated costs. The City of East Lansing and the Ingham County Road Commission, and benefited lands, will be responsible for their share of the costs.
Comm. Dougan asked Mr. Lindemann if he had any instincts regarding the difference between the two bids under consideration. Mr. Lindemann stated his Office is currently reviewing the vendors’ credentials. Comm. Dougan then asked for a description of the costs associated with a typical homeowner. Mr. Lindemann stated homeowners will pay approximately $100 per year over 20 years.
Comm. Hertel stated, as a representative of Towar Gardens, that Mr. Lindemann has done a wonderful job promoting the “rain garden” concept and the Gardens. Currently, there is a huge drainage problem in the specified areas. He further stated his assumption that the residents will accept the costs associated with improving their drainage system. Mr. Lindemann explained his “rain garden” concept. Mr. Lindemann informed the Committee that as a result of the drain upgrades, the home values will increase.
Chairperson Grebner encouraged the Drain Office to give the first bidder every opportunity to demonstrate its qualifications.
MOTION CARRIED UNANIMOUSLY.
b. Substitute Resolution Pledging Full Faith and Credit for the Towar Gardens and Branches Drain District 2005 Drainage District Bonds
MOVED BY COMM. SWOPE, SUPPORTED BY COMM. THOMAS, TO APPROVE THE SUBSTITUTE RESOLUTION PLEDGING FULL FAITH AND CREDIT FOR THE TOWAR GARDENS AND BRANCES AND DRAIN DISTRICT 2005 DRAINAGE DISTRICT BONDS. MOTION CARRIED UNANIMOUSLY.
c. Resolution Authorizing the Purchase of a Technical Trailer Camera Inspection System by the Drain Commissioner’s Offices
(This item was approved on the Consent Agenda.)
Mr. Lindemann spoke briefly regarding the Camera and the associated savings to the County.
5. Health Department
a. Resolution to Authorize 2005-2006 Agreements with the Ingham Health Plan Corporation
MOVED BY COMM. HERTEL, SUPPORTED BY COMM. SCHOR, TO APPROVE THE RESOLUTION TO AUTHORIZE 2005-2006 AGREEMENTS WITH THE INGHAM HEALTH PLAN CORPORATION.
COMM. HERTEL DISCLOSED THAT HE IS IN THE NOMINATION PROCESS FOR BEING APPOINTED TO THE INGHAM HEALTH PLAN BOARD.
Comm. Dougan expressed his concern that the Resolution did not include a “not to exceed” amount. Mr. Bragg explained the Ingham Health Plan Corporation proposes to purchase services valued at $3,438,325 in 2005-2006. This amount is included in the Health Department’s budget.
Mr. Ambrose stated the second BE IT FURTHER RESOLVED paragraph in the Resolution does state “for approximately $3,438,325.” Mr. Bragg stated this dollar amount is the amount of the anticipated transfer.
The Committee consented to a Friendly Amendment to remove the term “approximately” in the second BE IT FURTHER RESOLVED paragraph of the Resolution.
MOTION CARRIED UNANIMOUSLY as amended.
b. Resolution to Authorize Administrative Support Services Agreements with County Health Plans
MOVED BY COMM. HERTEL, SUPPORTED BY COMM. SCHOR, TO APPROVE THE RESOLUTION TO AUTHORIZE ADMINISTRATIVE SUPPORT SERVICES AGREEMENTS WITH COUNTY HEALTH PLANS.
COMM. HERTEL DISCLOSED THAT HE IS IN THE NOMINATION PROCESS FOR BEING APPOINTED TO THE INGHAM HEALTH PLAN BOARD.
Comm. Dougan requested clarification regarding the purpose of this Agreement. Mr. Bragg explained the Provider Agreement will put into place the mechanism by which the Health Department will be compensated for services provided to the Ingham Health Plan enrolled population that is assigned to the Health Department. He then stated there will be no major impact to the Health Department budget by adding these Agreements. At this time, this is a small operation.
MOTION CARRIED UNANIMOUSLY.
d. Resolution to Authorize an Amendment to the Child Care Provider Training Agreement with the Michigan 4C Association
MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. SCHOR, TO APPROVE THE RESOLUTION TO AUTHORIZE AN AMENDMENT TO THE CHILD CARE PROVIDER TRAINING AGREEMENT WITH THE MICHIGAN 4C ASSOCIATION.
Comm. Dougan requested clarification regarding the December 31, 2005 date in the Resolution. Mr. Bragg stated the Resolution authorizes a three month extension to a current agreement.
MOTION CARRIED UNANIMOUSLY.
e. Resolution to Authorize an Agreement with the National Association of Child Care Resources and Referral Agencies
MOVED BY COMM. SWOPE, SUPPORTED BY COMM. HERTEL, TO APPROVE THE RESOLUTION TO AUTHORIZE AN AGREEMENT WITH THE NATIONAL ASSOCIATION OF CHILD CARE RESOURCES AND REFERRAL AGENCIES.
Comm. Thomas expressed his concern that there have been many changes in the Office for Young Children. He then asked if these changes have any effect on the Health Department’s big picture. Mr. Bragg stated the changes will not have a major effect on the Department. He then explained that he usually discourages small contracts. However, this agreement will continue until it is canceled.
MOTION CARRIED UNANIMOUSLY.
6b. Board of Commissioners – Resolution Authorizing Adjustments to Commissioners’ Compensation
MOVED BY COMM. SWOPE, SUPPORTED BY COMM. THOMAS, TO APPROVE THE RESOLUTION AUTHORIZING ADJUSTMENTS TO COMMISSIONERS’ COMPENSATION.
Comm. Swope asked why the Compensation levels are scheduled into the future. He then asked about the compensation schedule for other county-wide elected officials. Mr. Ambrose explained the other county-wide elected officials’ compensation is being studied currently along with the Confidential/Managerial study.
Comm. Hertel explained that setting compensation levels into the future would provide predetermined levels for new Commissioners.
The Committee held a general discussion regarding compensation levels.
MOTION CARRIED with Comm. Dougan voting NO.
Announcements; None
Public Comment: None
The meeting adjourned at 6:57 p.m.
Respectfully submitted,
Debra Neff