Approved 6/7/06
FINANCE
May 17, 2006
Minutes
Members Present: Marc Thomas, Curtis Hertel, Mark Grebner, Lisa Dedden, Tina Weatherwax-Grant, Steve Dougan and Board Chairperson Victor Celentino
Members Absent: None
Others Present: Teri Morton, John Neilsen, Rodney Taylor, Cecelia Kramer, Comm. Deb Nolan and other
The meeting was called to order by Chairperson Thomas at 6:01 p.m. in the Personnel Conference Room of the Human Services Building, 5303 S. Cedar, Lansing.
Approval of the May 3, 2006 Minutes
MOVED BY COMM. HERTEL, SUPPORTED BY COMM. DEDDEN, TO APPROVE THE MAY 3 MINUTES AS SUBMITTED. MOTION CARRIED UNANIMOUSLY. Absent: Comm. Dougan
Additions to the Agenda
2. Revised County Services 2007 County Fees Analysis worksheet
5. Resolution Amended by the Judiciary Committee
8. Substitute Resolution
10. Resolution Authorizing Contract with the Jasper Group for Maintenance on the Unisys Mainframe
(Comm. Dougan arrived.)
Limited Public Comment
Mr. Ambrose stated he was glad to be discussing issues, such as the Potter Park Zoo, with the Ingham County Board of Commissioners.
MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. HERTEL, TO APPROVE A CONSENT AGENDA FOR THE FOLLOWING:
1. 911 Advisory Committee – Resolution Authorizing a Contract with East Lansing for a New Trunked Logging Recorder for the 911 Center
4. Purchasing Department – Resolution Authorizing Entering into a Contract with AVI Systems for Upgrades and/or Purchases for Court Recording Equipment
6. Health Department – Resolution to Authorize Amendment No. 2 and Amendment No. 3 to the 2006 Comprehensive Plan Budget and Contract with the Michigan Department of Community Health
8. Housing Commission – Revised Resolution Authorizing the Ingham County Housing Commission to Enter into a Contract with the City of Eaton Rapids to Act as a Third Party Administrator for a Downtown Rental Rehabilitation Program
9. Human Resources Department
a. Resolution Approving the UAW-TOPS Collective Bargaining Agreement
b. Resolution Approving a Collective Bargaining Agreement with the Ingham County Employees’ Association for the Professional Employees
c. Resolution Approving a Collective Bargaining Agreement with the Thirtieth Judicial Circuit Court and Ingham County Employees’ Association for the Professional Court Employees
MOTION CARRIED UNANIMOUSLY.
MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. HERTEL, TO APPROVE THE ITEMS ON THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY.
7. Drain Commissioner – Resolution Pledging Full Faith and Credit for the Briarwood Drain Drainage District 2006 Drainage District Bonds
MOVED BY COMM. HERTEL, SUPPORTED BY COMM. DEDDEN, TO APPROVE THE RESOLUTION PLEDGING FULL FAITH AND CREDIT FOR THE BRIARWOOD DRAIN DRAINAGE DISTRICT 2006 DRAINAGE DISTRICT BONDS.
Comm. Dougan asked how the properties in the Drainage District would be affected by the project. Ms. Kramer, Drain Office, displayed a map of the District for the Committee’s review. She explained that a majority of the property in the project area is residential. Churches will not be affected by the project. The typical impact on the property owners will not be known until the bids are received and are opened.
MOTION CARRIED UNANIMOUSLY.
10. Resolution Authorizing Contract with the Jasper Group for Maintenance on the Unisys Mainframe
MOVED BY COMM. WEATHERWAX-GRANT, SUPPORTED BY COMM. DOUGAN, TO APPROVE THE RESOLUTION AUTHORIZING CONTRACT WITH THE JASPER GROUP FOR MAINTENANCE ON THE UNISYS MAINFRAME.
Mr. Taylor, MIS, stated the MIS Department has been making an effort to move away from the Unisys Mainframe (Mainframe). The primary reason for this is cost. In 2004 the Department began implementation of a server based finance and payroll system. This was completed in 2005. Since then, the Department has been trying to reduce costs for the maintenance of this legacy hardware.
Due to the age of the Mainframe, the Department has had a number of cost increases over the last few years. Currently, the Department is paying $84,946.56 in hardware maintenance per year. An RFP was issued to solicit bids which would allow the Department to reduce its yearly maintenance costs. The low bidder was Jasper Group. Jasper Group will provide the same service for $48,981, or a reduction of 42%.
Mr. Taylor informed the Committee that the County Services Committee amended the Resolution to allow for an additional one year period with a total not to exceed amount of $100,000 for the two-year period.
Once the legacy data is moved off the Mainframe and/or the departments no longer need access, this contract and the associated costs will be terminated.
Comm. Grebner stated the Mainframe is approximately 30 years old. He then stated he thought the Mainframe should have been decommissioned 15 years ago.
MOTION CARRIED UNANIMOUSLY.
3. Judiciary Committee – Resolution to Submit to the Electorate a Juvenile Millage Authorization
MOVED BY COMM. WEATHEWAX-GRANT, SUPPORTED BY COMM. HERTEL, TO APPROVE THE RESOLUTION TO SUBMIT TO THE ELECTORATE A JUVENILE MILLAGE AUTHORIZATION.
Comm. Weatherwax-Grant suggested the title of the Resolution and the ballot language be amended to change the term “Authorization” to “Renewal.” Those changes would also need to be made throughout the language and the Resolution.
Comm. Hertel asked why the change is needed. Comm. Grebner stated Mr. Stoker, County Attorney, explained in very complex language that the County can use the term “Renewal.” Chairperson Celentino stated Lansing Township used the term in their ballot language. Comm. Grebner further explained that Mr. Stoker believes it is safe for the County to use the term “Renewal” in the ballot language.
Comm. Dougan stated he thought that Mr. Stoker was going to explain this issue further to the Committee. Mr. Neilsen explained Mr. Stoker is comfortable with the suggested term.
Comm. Weatherwax-Grant stated this issue was brought up in the Judiciary Committee. Judiciary wants to ensure the voters are not misled by the ballot language. Comm. Dedden stated there was previous discussion about placing the language on the November ballot. She then indicated her preference to placing the language on the November ballot. Comm. Weatherwax-Grant explained the Judiciary Committee wants to move forward on this matter. A new day treatment center will be coming on line in the near future and Judiciary wants to be able to inform the voters of this progress.
Chairperson Thomas stated this Resolution must be approved at the next Board of Commissioner’s meeting in order to place the language on the August ballot.
Comm. Dedden explained her concern regarding the number of questions that will be on the upcoming ballot. There is also a difference between the August and the November voters. Comm. Grebner stated there will be a hot primary issue on the August ballot for Lansing and East Lansing. This should ensure a good electorate for the County’s question. If the language fails in August, it could be placed on the November ballot.
The Committee accepted a FRIENDLY amendment to change term “Authorization” to “Renewal” in the title of Resolution and the title of the ballot language in the Resolution. The changes are to be made throughout the Resolution and language as required.
MOTION CARRIED UNANIMOUSLY as amended.
Chairperson Thomas stated he is leaving the meeting at this time. He will be in China for the next few weeks.
Vice Chairperson Hertel assumed his position as Vice Chairperson of this Committee.
5. Circuit Court/Family Division – Resolution Authorizing the County Controller to Procure Property for the Circuit Court’s Continuum of Care Facility
MOVED BY COMM. WEATHERWAX-GRANT, SUPPORTED BY COMM. GREBNER, TO APPROVE THE RESOLUTION AUTHORIZING THE COUNTY CONTROLLER TO PROCURE PROPERTY FOR THE CIRCUIT COURT’S CONTINUUM OF CARE FACILITY.
Comm. Dougan cautioned the County regarding the Realtor’s representation of the County in other property negotiations if the Verlinden matter falls through. He then stated it would be nice if the Lansing School District would reserve the property for a government to government arrangement.
Comm. Hertel explained the neighbors in the Verlinden School area will be engaging in discussions with the Court regarding its proposal. It’s important to begin these discussions early.
Comm. Weatherwax-Grant stated the Lansing School District extended the proposal deadline to allow the County time to submit its proposal.
MOTION CARRIED UNANIMOUSLY.
2. Controller’s Office – Discussion – 2007 Update on Fees: Draft –Resolution Updating Various Fees for County Services
The committee did not discuss this item.
Announcements
Comm. Dougan stated his hope to receive feedback from Mr. Hailey regarding the eight reclassifications in agenda item 9b. Ms. Morton informed Comm. Dougan that Mr. Hailey is at a MERS conference. The requested information should be available to Comm. Dougan tomorrow.
Public Comment: None
The meeting adjourned at 6:32 p.m.
Respectfully submitted,
Debra Neff