FINANCE

Approved 6/21/06

FINANCE

June 7, 2006

Minutes

Members Present: Curtis Hertel, Mark Grebner, Lisa Dedden, Tina Weatherwax-Grant, Steve Dougan and Board Chairperson Victor Celentino

Members Absent: Marc Thomas

Others Present: Teri Morton, Ed Dore, Jack Restuccia, Bruce Bragg, Rick Terrill, Bob Moore and other

The meeting was called to order by Vice Chairperson Hertel at 6:02 p.m. in the Personnel Conference Room of the Human Services Building, 5303 S. Cedar, Lansing.

Approval of the May 17, 2006 Minutes

MOVED BY COMM. GREBNER, SUPPORTED BY COMM. WEATHERWAX-GRANT, TO APPROVE THE MAY 17 MINUTES AS SUBMITTED. MOTION CARRIED UNANIMOUSLY. Absent: Comm. Thomas

Additions to the Agenda

9. Resolution to Authorize a Contract with the Common Ground Music Festival

Limited Public Comment: None

MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. GREBNER, TO APPROVE A CONSENT AGENDA FOR THE FOLLOWING ITEMS:

1. Sheriff’s Office – Resolution for the Ingham County Sheriff’s Office to Accept an Additional $11,550.00 from the Michigan Office of Highway Safety Planning for the 2005/06 PA 416 Grant

2. Controller’s Office – Resolution Updating Various Fees for County Services

3. 30^th Circuit Court – Resolution Authorizing a Contract with Maximus, Inc. for the Preparation and Negotiation of a Circuit Court Department Rate Study

4. Health Department

a. Resolution to Amend Resolution $05-207 (Resolution to Authorize an Agreement with the National Association of Child Care Resources and Referral Agencies)

b. Resolution to Authorize a Child Care Training Agreement with the Michigan 4C Association

5. Economic Development Corporation

a. Resolution Approving a Retention Program Contract with Dru Mitchell or

Business Retention Services

b. Resolution Approving a Tax Sharing Agreement with the Charter Township of Meridian Downtown Development District

6. Parks & Recreation Commission

a. Resolution Authorizing Entering into Easement Agreements for the Heart of Michigan Trail

b. Resolution Establishing an Additional Ingham County Parks Assistant Manager Position

c. Resolution Modifying the Ordinance Establishing the Ingham County Park Rules and Regulations

MOTION CARRIED UNANIMOUSLY. Absent: Comm. Thomas

MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. GREBNER, TO APPROVE THE ITEMS ON THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. Absent: Comm. Thomas

4. Health Department

c. Resolution Appointing Suganda Lowhim, M.D. as Deputy Medical Examiner

MOVED BY COMM. DEDDEN, SUPPORTED BY COMM. WEATHERWAX-GRANT, TO APPROVE THE RESOLUTION APPOINTING SUGANDA LOWHIM, M.D. AS DEPUTY MEDICAL EXAMINER.

Comm. Dougan asked if this matter would create a reclassification opportunity. Dr. Sienko indicated it would not create such an opportunity.

MOTION CARRIED UNANIMOUSLY. Absent: Comm. Thomas

d. Resolution to Authorize Subcontracts to the Infant Health Disparities Initiative Grant

MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. DEDDEN, TO APPROVE THE RESOLUTION TO AUTHORIZE SUBCONTRACTS TO THE INFANT HEALTH DISPARITIES INITIATIVE GRANT.

Comm. Dougan asked for additional information regarding Celestine Starks’ credentials. Dr. Sienko stated he would provide the resume of the individual for the Board meeting.

MOTION CARRIED UNANIMOUSLY. Absent: Comm. Thomas

e. Resolution to Establish Positions to Implement the Point of Sale Regulation

MOVED BY COMM. DEDDEN, SUPPORTED BY COMM. GREBNER, TO APPROVE THE RESOLUTION TO ESTABLISH POSITIONS TO IMPLEMENT THE POINT OF SALE REGULATION.

Comm. Dougan stated he would not support this item as it creates an additional position. Dr. Sienko explained the positions pay for themselves. He then stated the numbers presented for the County Services Committee meeting the previous night are correct.

MOTION CARRIED with Comm. Dougan voting NO. Absent: Comm. Thomas

7. Purchasing Department – Resolution Authorizing Fire Alarm Improvements at the Ingham County Jail

MOVED BY COMM. DEDDEN, SUPPORTED BY COMM. GREBNER, TO APPROVE THE RESOLUTION AUTHORIZING FIRE ALARM IMPROVEMENTS AT THE INGHAM COUNTY JAIL.

Comm. Dougan expressed his concern regarding the large discrepancy between the proposals’ costs. He then asked if any local businesses responded to the RFP. Mr. Terrill stated 11 RFP’s were issued, four of them to local companies. The local companies did not respond. Four companies responded to the RFP’s. The high bid is $270,000 and the low bid is $121,665. Approximately $400,000 was budgeted for this item.

Comm. Dougan asked if the Purchasing Department is comfortable with this recommendation. Mr. Terrill stated the Department is comfortable with the recommendation. Simplex Grinnell LP indicated it could use some of the existing fire alarm system while make improvements.

MOTION CARRIED UNANIMOUSLY. Absent: Comm. Thomas

Mr. Terrill stated he did call Simplex regarding the cost differences in the proposals. Simplex is comfortable with their proposal.

Comm. Dougan stated the County should not look for other ways to spend the cost savings from this item. Ms. Morton explained the extra funds will be returned to the fund balance.

9. Resolution to Authorize a Contract with the Common Ground Music Festival

MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. WEATHERWAX-GRANT, TO APPROVE THE RESOLUTION TO AUTHORIZE A CONTRACT WITH THE COMMON GROUND MUSIC FESTIVAL.

Comm. Dougan asked if the County supported the Festival in 2005. Vice Chairperson Hertel stated the County did not provide funding in 2005. Comm. Dedden asked about the vote of the County Services Committee last night. Mr. Dore stated the Resolution passed with Comm. Severino opposing. Comm. DeLeon referred this request to the Controller’s Office. County Services decided to approve the $5,000 package with his suggested change to the first BE IT FURTHER RESOLVED paragraph.

Mr. Dore further explained he contacted the Festival regarding this matter. The Festival requires that booths are staffed during Festival hours. Mr. Dore stated his preference to keep staff costs to an absolute minimum in this matter. He further stated Mr. Hailey indicated during the County Services meeting that staff for the booth would be compensated after normal business hours.

The County Services Committee also discussed the appropriateness of accepting the tickets. That Committee did not want the County to be seen as accepting tickets in return for sponsorship. Mr. Dore stated he suggested the County donate the tickets or request additional banners for the Festival. The Festival informed him they have a clearing house which could handle any declined tickets.

Chairperson Celentino clarified the $5,000 would be appropriated from the Contingency Fund. Comm. Dedden stated she does not believe the County should use tax dollars for this item. She then expressed her support of the Common Ground Music Festival.

Comm. Dougan suggested the County arrange for radio advertisements regarding the County’s donation of the tickets, if that is the determination.

Vice Chairperson Hertel asked who made the initial request. Mr. Dore stated, to his knowledge, the Controller’s Office did not receive a formal request from the Festival. The City of Lansing provides funding for the Festival.

Vice Chairperson Hertel stated he is struggling to find a reason for the County to fund this item. Comm. Grebner stated the Resolution approves a small amount from the Contingency Fund. If the County approves these types of requests, it will eventually turn down some requests. Comm. Grebner further stated his belief that when governments create events, they should be involved in the process from the beginning, not later in the event process.

Mr. Dore stated the County was involved with a Festival in the past. It approved $50,000 over five years for the Great Lakes Festival. This funding was appropriated from the Greater Lansing Convention & Visitor’s Bureau Hotel/Motel fund.

Comm. Dougan expressed his discomfort that the Festival did not make the actual funding request. Vice Chairperson Hertel asked what the Festival does with any profits from the event. Comm. Dedden explained the Festival has made very small profits over the past few years. The profits are invested in future Festival events.

Vice Chairperson Hertel stated it would be appropriate to use the hotel/motel funds. Comm. Weatherwax-Grant stated many people do travel from other areas to attend the Festival each year. Comm. Grebner stated this matter would not be submitted to the Board for approval if the request is referred to the Bureau.

Vice Chairperson Hertel suggested the Committee could approve the Resolution subject to approval of the use of hotel/motel funds from the Bureau.

Comm. Weatherwax-Grant expressed her preference to refer this request to the Bureau.

MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. DEDDEN, TO TABLE THE RESOLUTION TO AUTHORIZE A CONTRACT WITH THE COMMON GROUND MUSIC FESTIVAL. MOTION CARRIED UNANIMOUSLY. Absent: Comm. Thomas

MOVED BY COMM. GREBNER, SUPPORTED BY COMM. DOUGAN, TO REFER THE REQUEST FOR COMMON GROUND MUSIC FESTIVAL FUNDING TO THE GREATER LANSING CONVENTION & VISITORS BUREAU FOR CONSIDERATION. MOTION CARRIED UNANIMOUSLY. Absent: Comm. Thomas

8. Board Referral – Letter from Delhi Charter Township Announcing a Public Hearing to Consider an Application for an Industrial Facilities Exemption Certificate by Fibertec, Inc.

The Board Referral was received and placed on file.

Announcements: None

Public Comment: None

The meeting adjourned at 6:28 p.m.

Respectfully submitted,

Debra Neff