Approved 11/8/06
FINANCE
October 18, 2006
Minutes
Members Present: Marc Thomas, Curtis Hertel, Mark Grebner, Lisa Dedden and Steve Dougan
Members Absent: Tina Weatherwax-Grant
Others Present: Ed Dore, Teri Morton, Janeil Valentine, John Jacobs, Paul Pratt and Khadijah Ellis
The meeting was called to order by Chairperson Thomas at 6:03 p.m. in the Personnel Conference Room of the Human Services Building, 5303 S. Cedar, Lansing.
Approval of the September 27 and October 4, 2006 Minutes
MOVED BY COMM. GREBNER, SUPPORTED BY COMM. DEDDEN, TO APPROVE THE SEPTEMBER 27 AND OCTOBER 24 MINUTES AS AMENDED.
The September 27 Minutes were amended as follows:
Page one item number 1, second paragraph - $14,187 should be changed to $47,187.
The October 4, 2006 Minutes were amended as follows:
Page 2, item 6, first sentence: Comm. Dougan asked how the estimate of savings was determined.
MOTION CARRIED UNANIMOUSLY. Absent: Comm. Weatherwax-Grant
Additions to the Agenda: None
Limited Public Comment: None
MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. GREBNER, TO APPROVE A CONSENT AGENDA FOR THE FOLLOWING ITEMS:
1. 911 Advisory Committee and Mike Leaf, Project Manager – Resolution Authorizing the Public Safety Radio System Acceptance from M/A-COM, Inc., Initiation of System Warranty Period, and Entering into a Software FX Agreement
2. 30th Judicial Circuit Court – Resolution Authorizing Amending the Contract with AVI Systems for Upgrades and/or Purchases for Court Recording Equipment
3. Health Department
a. Resolution to Authorize a Fiscal Year 2007 Resource and Referral Agreement with the Michigan 4C Association
b. Resolution to Authorize a Child Care Training Agreement with the Michigan 4C Association for Fiscal Year 2007
d. Resolution to Authorize a Grant Contract with Susan G. Komen Breast Cancer Foundation, Inc.
e. Resolution to Authorize a Collaborative Agreement with the W.K. Kellogg Foundation and the School Community Health Alliance of Michigan
f. Resolution to Authorize an Amendment to the Jumpstart Agreement with the Department of Human Services
4. County Clerk – Resolution Establishing a Fee for Marriage Ceremonies Officiated by the County Clerk
6. Controller’s Office – Ingham County 2007 General Appropriations Resolution.
MOTION CARRIED UNANIMOUSLY. Absent: Comm. Weatherwax-Grant
MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. GREBNER, TO APPROVE THE ITEMS ON THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. Absent: Comm. Weatherwax-Grant
3. Health Department
c. Resolution to Authorize a 2006-2007 Moving Our Community Toward Health Grant
MOVED BY COMM. DEDDEN, SUPPORTED BY COMM. GREBNER, TO APPROVE THE RESOLUTION TO AUTHORIZE A 2006-2007 MOVING OUR COMMUNITY TOWARD HEALTH GRANT.
Comm. Dougan restated his request for a list of the various contracts and subcontracts relating to the Health Department. Mr. Jacobs stated that information would be provided. Comm. Dougan stated some agencies may develop a funding dependency on the County when they receive a number of County contracts. Mr. Jacobs stated he would include the source of funding in the information he will submit to this Committee. Comm. Dougan stated he would like to receive the information as soon as it is available.
Chairperson Thomas asked how the Allen Neighborhood Center will create safe biking opportunities on Lansing’s Eastside. He asked if the Center would be developing bike paths. Mr. Jacobs stated he did not have that information; however, he believes the Center will probably develop maps of biking paths.
MOTION CARRIED UNANIMOUSLY. Absent: Comm. Weatherwax-Grant
g. Resolution to Authorize a Federal Compassion Capital Fund Demonstration Program Grant
MOVED BY COMM. DEDDEN, SUPPORTED BY COMM. GREBNER, TO APPROVE THE RESOLUTION TO AUTHORIZE A FEDERAL COMPASSION CAPITAL FUND DEMONSTRATION PROGRAM GRANT.
Comm. Dougan asked if the position would end when the funding source is eliminated. Mr. Dore stated that would be the case. Comm. Dougan asked if the faith-based organizations would have 501(c) 3 status. Comm. Grebner explained that churches automatically have 501(c) 3 status.
Comm. Dougan stated he would also like to see a list of contracts between the County and the Public Sector Consultants. In response to Chairperson Thomas, Mr. Jacobs explained that the grant requires the County to demonstrate the effectiveness of its strategy. This information would be helpful for other organizations wishing to implement the same program.
The Committee discussed this issue further. Chairperson Thomas asked how the Department decided to use Public Sector Consultants. Mr. Jacobs stated a competitive bid process was not used. The PSC had been evaluated by Community Voices and they were also familiar with the grant requirements.
MOTION CARRIED UNANIMOUSLY. Absent: Comm. Weatherwax-Grant
5. Drain Commissioner – Resolution Amending Resolution #00-198 (Resolution Adopting an Enhanced Access Policy) to Establish Fees for Enhanced Access to Records Distributed by the Drain Commissioner’s Office
MOVED BY COMM. HERTEL, SUPPORTED BY COMM. GREBNER, TO APPROVE THE AMENDING RESOLUTION #00-198 (RESOLUTION ADOPTING AN ENHANCED ACCESS POLICY) TO ESTABLISH FEES FOR ENHANCED ACCESS TO RECORDS DISTRIBUTED BY THE DRAIN COMMISSIONER’S OFFICE.
Mr. Pratt, Drain Office, explained the Office is pursuing this Resolution so that it can distribute data gathered by the Army Corps of Engineers Digital Orthophotography Project (also known as the “Geographical Information System (GIS) Study Project). The Drain Commissioner believes that provisions should be made consistent with the enhanced access statute for recovery of some of the costs for the creation of the data.
Units of government who choose not sign an Intergovernmental Agreement, those who sign an Intergovernmental Agreement without contributing under prior agreement with the Drain Commissioner to the Creation of the GIS records, nongovernmental and commercial users, the fees will be as follows:
Photography $250 per quarter section or part thereof
Topography $500 per quarter or part thereof
Floodplain/Wetland $100 per quarter or part thereof
For units of government that sign an Intergovernmental Agreement and contribute under prior agreement with the Drain Commissioner for the creation of the GIS records, the information will be provided at no cost. These fees will be reviewed for possible adjustment on an annual basis with a target of recovering the cost of providing the enhanced access. Revenues generated from these fees will go to the Drain Maintenance Fund.
Mr. Dore explained that the Drain Office came to the Controller’s and Deputy Controller’s Offices to discuss this matter. It was determined that due to County Services’ agenda last night, the Drain Office would submit this portion during this round and the revised deficit reduction plan during the next round of meetings.
Mr. Pratt explained the Drain Commissioner decided to place the funds in the Drain Maintenance Fund and to wait until there were substantial funds to return to the County’s General Fund. This process would take place until the entire amount has been repaid.
The Committee discussed this matter further. Mr. Pratt stated Alaiedon and Vevay Townships, the City of Leslie and the City of East Lansing do not want to participate in this program. The City of Lansing may be interested once the program has been operating for some time.
MOTION CARRIED UNANIMOUSLY. Absent: Comm. Weatherwax-Grant
7. Board Referrals
a. Notice of Public Hearing from the City of Mason Regarding Proposed Twelve-Year Abatement for Real and Personal Taxes for US Hardtech, Inc.
b. Notice of Public Hearing from the City of Lansing to Consider the Approval of a New Personal Property Exemption for Loomis, Ewert, Parsley & Gotting, P.C.
c. Letter from Dale Feldpausch, Deputy Executive Director, Capital Region Airport Authority Regarding Mill Certification
The Board Referrals were received and placed on file.
Announcements
Chairperson Thomas informed the Committee that he has been selected to serve on the Lansing Community College Presidential Search Committee. He may be absent for the next Board meeting due to a Search Committee meeting.
Public Comment
Ms. Khadijah Ellis, Ingham County Youth Commission, was present for this meeting. Chairperson Thomas asked Ms. Ellis which school she attends. Ms. Ellis stated she attends Dwight Rich Middle School and is in the seventh grade. Ms. Ellis asked what the Board of Commissioners do for the County. Chairperson Thomas responded to this question. The Committee introduced themselves to Ms. Ellis.
The meeting adjourned at 6:33 p.m.
Respectfully submitted,
Debra Neff