Amended 1/17/07
FINANCE
December 6, 2006
Minutes
Members Present: Marc Thomas, Curtis Hertel, Mark Grebner, Lisa Dedden, Tina Weatherwax-Grant and Steve Dougan
Members Absent: Curtis Hertel and Lisa Dedden
Others Present: Teri Morton, Ed Dore, Janeil Valentine, Doug Stover, Karen Chadwick, Lou Stadt, Jack Restuccia, Bob Moore, Dr. Sienko, Jamie McAloon-Lampman, Pat Lindemann, Paul Pratt, Randy Bell, Regina Bell, Douglas Carr and Daniel Neff
The meeting was called to order by Chairperson Thomas at 6:07 p.m. in the Personnel Conference Room of the Human Services Building, 5303 S. Cedar, Lansing.
Approval of the November 8, 2006 Minutes and the November 14, 2006 Joint County Services/Finance Committee Minutes
MOVED BY COMM. GREBNER, SUPPORTED BY COMM. DOUGAN, TO APPROVE THE NOVEMBER 8 AND NOVEMBER 14 MINUTES AS SUBMITTED. MOTION CARRIED UNANIMOUSLY. Absent: Comms. Hertel and Dedden
Additions to the Agenda
3. Resolution was amended by the Law Enforcement Committee
5. Resolution was amended by the Law Enforcement Committee
8. Technical Amendment
10. Technical Correction
15. Resolution as amended by the County Services Committee
19. Late – Resolution Appointing an Interim Controller/Administrator
20. Late – Resolution Re-activating the Special Search and Recruitment Committee to Select a County Controller/Administrator
Limited Public Comment
Mr. Carr, CEO, Greater Lansing Home Builders Association, addressed the Committee regarding agenda item 15. He encouraged the County to develop a monitoring system for polluters. The polluters should be required to pay more for a soil erosion permit. Mr. Carr then stated he is not comfortable with the escrow account issue. Also, third party inspectors do not have any incentive to keep their costs down.
MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. GREBNER, TO APPROVE A CONSENT AGENDA FOR THE FOLLOWING ITEMS:
1. Animal Control – Resolution to Amend the License Fee for Un-Sterilized Dogs and to Adjust the Animal Control Department’s 2007 Budget
2. IJIG’s Committee – Resolution Authorizing a Career Quest Contract Extension
6. Sheriff’s Office/Emergency Operations - Resolution Authorizing Contracts for Approved FY2005 State Homeland Security Grant/Law Enforcement Terrorism Prevention Projects
7. Sheriff’s Office – Resolution to Accept the 2007 Risk Avoidance Grant (RAP) from the Michigan Municipal Risk Management Authority (MMRMA)
9. Circuit Court/Family Division - Resolution Authorizing a Budget Amendment to the Circuit Court – Family Court Juvenile Division 2006/07 Budget
10. Child and Family Services – Resolution Authorizing an Emergency Appropriation for a 2006 Agreement for the Child and Family Services Angel House Program
11. Health Department
b. Resolution to Accept a Grant from W.K. Kellogg Foundation and to Authorize an Agreement with the School Community Health Alliance of Michigan
c. Resolution to Adjust the Status of Two Public Health Nursing Positions
14. Equalization Department
a. Resolution to Contract for Commercial Appraisal Service for the Ingham County Equalization Department
b. Resolution Approving Entering into a Grant with the Michigan Department of Labor and Economic Growth and Appoint Douglas A. Stover as County Grant Administrator for the 2007 Remonumentation Project
d. Resolution to Amend the 2006 Apportionment Report
17. Board of Commissioners – Resolution Entering Into an Agreement with AVI Systems for Digital Recording Equipment for the Board of Commissioners’ and County Clerk’s Offices
18. Financial Services Department – Resolution Appointing an Outside Auditor for Ingham County
19. Resolution Appointing an Interim Controller/Administrator
Chairperson Thomas informed the Committee that Mr. Bragg is willing to serve as Health Director as long as needed. He also stated this Committee will need to re-approve agenda item #20 in January 2007.
MOTION CARRIED UNANIMOUSLY. Absent: Comms. Hertel and Dedden
MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. GREBNER, TO APPROVE THE ITEMS ON THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. Absent: Comms. Hertel and Dedden
15. Drain Commissioner – Resolution Amending Resolution #06-156 Updating Various Fees for County Services
MOVED BY COMM. GREBNER, SUPPORTED BY COMM. WEATHERWAX-GRANT, TO APPROVE THE RESOLUTION AMENDING RESOLUTION #06-156 UPDATING VARIOUS FEES FOR COUNTY SERVICES AS AMENDED IN THE BLUE SHEET BY THE COUNTY SERVICES COMMITTEE.
Mr. Lindemann explained the Drain Office is requesting to lower the cost of a soil erosion permit and to add an escrow account process. He further explained that permit holders who fail to comply with the soil erosion policy will have to pay more for a permit. Permits will be cheaper for people who do not violate the law.
Mr. Lindemann stated the amendments from the County Services Committee are acceptable. Regarding the 45 day period for issuing refund checks for escrow accounts, Mr. Lindemann stated he does not sign the checks. The Treasurer signs the refund checks. He further stated he is willing to process the required paperwork prior to the issuance of the refund check.
Comm. Grebner proposed an amendment to the Resolution regarding the completion of the documentation and when the Treasurer will receive the necessary paperwork from the Drain Office. The Committee discussed how the amendment should be worded.
MOVED BY COMM. GREBNER, SUPPORTED BY COMM. DOUGAN, TO AMEND THE RESOLUTION’S THIRD BE IT FURTHER RESOLVED PARAGRAPH AS FOLLOWS:
LAST SENTENCE: THE DRAIN OFFICE WILL COMPLETE THE NECESSARY DOCUMENTATION AND THEN FORWARD THE INFORMATION TO THE TREASURER’S OFFICE WITHIN 15 DAYS AFTER COMPLETION OF THE PUNCH LIST.
Comm. Dougan stated his concern that the escrow funds will not be issued in a timely manner. Comm. Weatherwax-Grant stated there is a perception that the punch list would not be completed as quickly as some people want.
Ms. Bell, AT&T, stated the amendment from the County Services Committee should remain intact.
Chairperson Thomas asked what time is needed between the closing inspection and the review of the punch list. Ms. Bell explained the Chair of County Services has spoken with inspectors regarding the 45 day period. The inspectors indicated that was an acceptable time period. Chairperson Thomas stated that issue was discussed at the County Services meeting last night. Ms. Bell stated the time allotted for the processing of the paperwork and the issuance of the check is too long.
Comm. Grebner stated the Drain Office should process the necessary paperwork in a timely manner so that the refund checks will be issued in an acceptable amount of time. Chairperson Thomas stated 10 days to process the paperwork and forward the information to the Treasurer is reasonable. Mr. Lindemann stated the punch lists can be completed within two days to two weeks. Ten days is not appropriate.
Comm. Weatherwax-Grant stated the intent of the language is to make the outside people more comfortable with the turn around time in the Drain Office. Mr. Lindemann stated there is now a fear that people will have to pay more with the escrow account concept.
Comm. Grebner stated the issue is the time between the completion of the punch list and the final inspection. Mr. Lindemann stated the final inspection is included in the punch list. In response to Chairperson Thomas, Mr. Lindemann stated the refund checks can not be issued until the punch list is completed.
Chairperson Thomas asked what would happen if the proposed amendment is not approved. Comm. Grebner stated the efficiency of moving the money around would be reduced.
This discussion continued. Comm. Weatherwax-Grant stated she suspects the Resolution will need tweaking on the Board floor.
MOTION TO AMEND CARRIED UNANIMOUSLY. Absent: Comms. Hertel and Dedden
Comm. Weatherwax-Grant asked if the utility company representatives are comfortable with the amendment. Mr. Lindemann stated he believes the utility companies now understand the intent of the Resolution is to lower their costs.
Ms. Bell stated she would like a specific timeline regarding the issuance of the refund checks. She then stated this is the first step in improving the relationship between the Drain Office and the utility companies.
Chairperson Thomas stated the Home Builders Association is concerned that the performance bond will not work. Mr. Lindemann stated the Drain Office has very detailed expenditure vouchers. His Office will review the internal process every six weeks. Comm. Grebner stated it may make sense for the Board to request a report on the implementation of the fees at this Committee’s first meeting in February 2008.
MOVED BY COMM. GREBNER, SUPPORTED BY COMM. WEATHERWAX-GRANT, TO ADD THE FOLLOWING LANGUAGE:
THE DRAIN OFFICE WILL PROVIDE A REPORT ON THE IMPLEMENTATION OF THE FEES TO THE COUNTY SERVICE’S FIRST MEETING IN FEBRUARY 2008.
Comm. Weatherwax-Grant requested that staff provide a revised copy of the Resolution to interested people prior to the upcoming Board meeting.
MOTION CARRIED UNANIMOUSLY. Absent: Comm. Hertel and Dedden
MAIN MOTION CARRIED UNANIMOUSLY. Absent: Comm. Hertel and Dedden
3. City of Lansing and City of East Lansing – Resolution Authorizing Contract Amendments with Lansing and East Lansing for 911 Center 2006/07 Operations
MOVED BY COMM. GREBNER, SUPPORTED BY COMM. WEATHERWAX-GRANT TO APPROVE THE RESOLUTION AUTHORIZING CONTRACT AMENDMENTS WITH LANSING AND EAST LANSING FOR 911 CENTER 2006/07 OPERATIONS AS AMENDED BY THE LAW ENFORCEMENT COMMITTEE.
(Comm. Dougan left the meeting at this time.)
Comm. Grebner stated that, according to the current revenue trend, the County may be going in the wrong direction by approving this Resolution. Ms. Morton explained the County will deal with this same problem next year. The long-term solution to this problem is the consolidation of the 911 Centers. If the consolidation is not realized, the County will have to change its reimbursement process. Ms. Morton further stated the County should warn the City prior to determining that it will not approve the 95% funding level in the future.
Comm. Grebner stated the County never guaranteed the City that it would pay 95% of the operational costs of the Centers.
MOVED BY COMM. GREBNER, SUPPORTED BY COMM. WEATHERWAX-GRANT, TO AMEND THE AMENDED LANGUAGE AS FOLLOWS:
BE IT FURTHER RESOLVED, THAT THE INGHAM COUNTY BOARD OF COMMISSIONERS URGES THE CITY OF EAST LANSING AND THE CITY OF LANSING TO REQUEST 2007/2008 911 CENTERS’ OPREATIONAL BUDGETS THAT DO NOT EXCEED THE COMBINED REVENUE INCREASES FOR THE 911 MILLAGE AND THE TELEPHONE SURCHARGE FUNDS.
MOTION TO AMEND CARRIED UNANIMOUSLY. Absent: Comms. Hertel, Dougan and Dedden
MAIN MOTION FAILED with Comm. Grebner voting YES. Absent: Comms. Hertel, Dougan and Dedden
Chairperson Thomas informed the Committee that this Resolution will be forwarded to the Board floor from the Law Enforcement Committee.
4. 911 Advisory Board/City of East Lansing – Resolution Authorizing a Contract with East Lansing for a New Trunked Logging Recorder for the 911 Center
MOVED BY COMM. GREBNER, SUPPORTED BY COMM. WEATHERWAX-GRANT, TO APPROVE THE RESOLUTION AUTHORIZING A CONTRACT WITH EAST LANSING FOR A NEW TRUNKED LOGGING RECORDER FOR THE 911 CENTER. MOTION CARRIED UNANIMOUSLY. Absent: Comms. Hertel, Dedden and Dougan
5. 911 Advisory Board – Resolution Authorizing a Contract with Adams Electronics Company for a New Zetron Station Alerting System for 911 Operations
MOVED BY COMM. GREBNER, SUPPORTED BY COMM. WEATHERWAX-GRANT, TO APPROVE THE RESOLUTION AUTHORIZING A CONTRACT WITH ADAMS ELECTRONICS COMPANY FOR A NEW ZETRON STATION ALERTING SYSTEM FOR 911 OPERATIONS. MOTION CARRIED UNANIMOUSLY. Absent: Comms. Hertel, Dedden and Dougan
Ms. Chadwick informed the Committee of proposed legislation regarding cell phone surcharges.
8. Controller’s Office – Resolution Authorizing Adjustments to the 2006 Ingham County Budget and Authorizing the Controller to Make Year End Budget Adjustments
MOVED BY COMM. GREBNER, SUPPORTED BY COMM. WEATHERWAX-GRANT, TO APPROVE THE RESOLUTION AUTHORIZING ADJUSTMENTS TO THE 2006 INGHAM COUNTY BUDGET AND AUTHORIZING THE CONTROLLER TO MAKE YEAR END BUDGET ADJUSTMENTS.
Mr. Dore informed the Committee that the Clerk’s Office item is the only new item regarding the election.
MOTION CARRIED UNANIMOUSLY. Absent: Comms. Hertel, Dedden and Dougan
11a. Health Department - Resolution to Authorize Amendment #1 to the 2006-2007 Comprehensive Planning, Budgeting and Contracting (CPBC) Agreement with the Michigan Department of Community Health
MOVED BY COMM. GREBNER, SUPPORTED BY COMM. WEATHERWAX-GRANT, TO APPROVE THE RESOLUTION TO AUTHORIZE AMENDMENT #1 TO THE 2006-2007 COMPREHENSIVE PLANNING, BUDGETING AND CONTRACTING (CPBC) AGREEMENT WITH THE MICHIGAN DEPARMENT OF COMMUNITY HEALTH. MOTION CARRIED UNANIMOUSLY. Absent: Comms. Hertel, Dedden and Dougan
12. Health Department/MSU Extension – Resolution to Authorize a Memorandum of Agreement with and a Grant from the Corporation for National and Community Services
MOVED BY COMM. GREBNER, SUPPORTED BY COMM. WEATHERWAX-GRANT, TO APPROVE THE RESOLUTION TO AUTHORIZE A MEMORANDUM OF AGREEMENT WITH AND A GRANT FROM THE CORPORATION FOR NATIONAL AND COMMUNITY SERVICES. MOTION CARRIED UNANIMOUSLY. Absent: Comms. Hertel, Dedden and Dougan
13. Parks Department – Resolution Creating New Classifications within the Ingham County Parks Department
MOVED BY COMM. GREBNER, SUPPORTED BY COMM. WEATHERWAX-GRANT, TO APPROVE THE RESOLUTION CREATING NEW CLASSIFICATIONS WITHIN THE INGHAM COUNTY PARKS DEPARTMENT. MOTION CARRIED UNANIMOUSLY. Absent: Comms. Hertel, Dedden and Dougan
14c. Equalization Department - Resolution to Contract with Ronnie M. Lester as County Representative and Wolverine Engineers and Surveyors, Inc. for Services as Monumentation Surveyor for the Ingham County Monumentation and Remonumentation Project
MOVED BY COMM. GREBNER, SUPPORTED BY COMM. WEATHERWAX-GRANT, TO APPROVE THE RESOLUTION TO CONTRACT WITH RONNIE M. LESTER AS COUNTY REPRESENTATIVE AND WOLVERINE ENGINEERS AND SURVEYORS, INC. FOR SERVICES AS MONUMENTATION SURVEYOR FOR THE INGHAM COUNTY MONUMENTATION AND REMONUMENTATION PROJECT.
Comm. Grebner stated this Resolution is the same one this Committee approves regarding the contract with Ronnie M. Lester from time to time. Chairperson Thomas informed Mr. Stover that this Committee appreciates his efforts on behalf of the Equalization Department.
MOTION CARRIED UNANIMOUSLY. Absent: Comms. Hertel, Dedden and Dougan
16. Human Resources – Resolution Authorizing an Amendment to the Agreement Allowing Employees in the ICEA Professional Local 33 to Have Access to Domestic Partner Dental and Vision Insurance
MOVED BY COMM. GREBNER, SUPPORTED BY COMM. WEATHERWAX-GRANT, TO APPROVE THE RESOLUTION AUTHORIZING AN AMENDMENT TO THE AGREEMENT ALLOWING EMPLOYEES IN THE ICEA PROFESSIONAL LOCAL 33 TO HAVE ACCESS TO DOMESTIC PARTNER DENTAL AND VISION INSURANCE. MOTION CARRIED UNANIMOUSLY. Absent: Comms. Hertel, Dedden and Dougan
20. Resolution Re-activating the Special Search and Recruitment Committee to Select a County Controller/Administrator
MOVED BY COMM. GREBNER, SUPPORTED BY COMM. WEATHERWAX-GRANT, TO APPROVE THE RESOLUTION RE-ACTIVATING THE SPECIAL SEARCH AND RECRUITMENT COMMITTEE TO SELECT A COUNTY CONTROLLER/ADMINISTRATOR.
Comm. Weatherwax-Grant stated she spoke with Comm. Schor regarding this item. During this discussion, Comm. Schor indicated he may not participate on the Recruitment Committee again. If that is the case, Comm. Weatherwax-Grant stated she would fill his position.
Chairperson Thomas stated it would make sense to revisit this Resolution in January 2007. The Committee held a brief discussion regarding the search and recruitment process.
MOTION CARRIED UNANIMOUSLY. Absent: Comms. Hertel, Dedden and Dougan
Announcements: None
Public Comment: None
The meeting adjourned at 7:09 p.m.
Respectfully submitted,
Debra Neff