Approved 10/3/07

FINANCE

September 19, 2007

Minutes

 

 

Members Present:         Tina Weatherwax-Grant, Mark Grebner, Curtis Hertel, Todd Tennis, Steve Dougan and Board Chairperson Marc Thomas

 

Members Absent:         Victor Celentino

 

Others Present:             Teri Morton, Matthew  Myers, Rick Terrill, Jim Hudgins, Maureen  Winslow, Sara Deprez, Jack Restuccia, Bob Moore, John Jacobs and Dr. Sienko

 

The meeting was called to order by Vice Chairperson Weatherwax-Grant at 6:01 p.m. in the Personnel Conference Room of the Human Services Building, 5303 S. Cedar, Lansing.

 

Approval of the August 22, 2007 Minutes and the August 22, 2007 Executive Session Minutes

MOVED BY COMM. GREBNER, SUPPORTED BY COMM. DOUGAN, TO APPROVE THE AUGUST 22 MINUTES AS AMENDED AND THE AUGUST 22 EXECUTIVE SESSION MINUTES AS SUBMITTED.  MOTION CARRIED UNANIMOUSLY.  Absent:  Comm. Celentino

 

The August 22 Minutes were amended to reflect the following:

 

Page Three, Item 5, second sentence:  Comm. Grebner stated he assumes there will be a lot of reorganization during the consolidation process.

 

Additions to the Agenda

11.       Resolution Authorizing Entering into an Infrastructure Maintenance Agreement with M/A-COM, Inc. for the Public Safety Radio System

12.       Resolution to Increase Injured Animal Emergency Veterinarian Services Fees

13.       Resolution Congratulating Old Town Lansing

14.       Resolution Honoring Corporal Jesus O. Arroyo

15.       Resolution Designating September 28, 2007 as “Michigan Indian Day” in Ingham

 

Limited Public Comment:          None

 

MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. GREBNER, TO APPROVE A CONSENT AGENDA FOR THE FOLLOWING ITEMS:     

 

1.         Sheriff’s Office – Resolution to Accept the 2007 Risk Avoidance Grant (RAP) from the Michigan Municipal Risk Management Authority

 

2.         Integrated Justice Information System Group (IJIS) – Resolution to Enhance the 55th District Court’s Case Management System (CourtView) to Accept Electronic Citation Data from the Sheriff’s Citation System

 

4.         Economic Development – Resolution Approving a Tax Sharing Agreement with the City of Leslie

 

5.         Parks and Recreation Commission

a.         Resolution Authorizing Construction of Three Substantial Vestibules for the Lions, Tigers and Snow Leopards at Potter Park Zoo

b.         Resolution Authorizing the Replacement of the Two Existing Zoo Security Positions with Zookeeper/Security Positions

c.         Resolution Authorizing the Replacement of the Boiler in the Potter Park Zoo Bird and Reptile House

 

6b.       Health Department – Resolution to Authorize an Agreement with the Shiawassee Community Mental Health Authority

 

9.         911 Advisory Board – Resolution Authorizing a Contract for Radio Communications Consulting Services with Tusa Consulting Services (TCS)

 

11.       Resolution Authorizing Entering into an Infrastructure Maintenance Agreement with M/A-COM, Inc. for the Public Safety Radio System

 

12.       Resolution to Increase Injured Animal Emergency Veterinarian Services Fees

 

13.       Resolution Congratulating Old Town Lansing

 

14.       Resolution Honoring Corporal Jesus O. Arroyo

 

15.       Resolution Designating September 28, 2007 as “Michigan Indian Day” in Ingham

 

MOTION CARRIED UNANIMOUSLY.  Absent:  Comms. Celentino and Hertel

 

MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. GREBNER, TO APPROVE THE ITEMS ON THE CONSENT AGENDA.  MOTION CARRIED UNANIMOUSLY.  Absent:  Comms. Celentino and Hertel

 

3.         Ingham County 30th Judicial Circuit Court – Juvenile Division – Resolution to Appropriate Funds from the Juvenile Justice Millage Money for the Samuel D. Ingham Academy Pilot Program and to Amend the 2007/08 Child Care Fund Budget

 

Comm. Dougan requested clarification regarding the financial aspects of this Program.  Ms. Winslow addressed Comm. Dougan’s questions.  She explained that Highfields had submitted one budget and then submitted a second budget which includes Unreimbursed Costs from the Ingham Intermediate School District.  Ms. Winslow distributed Samuel D. Ingham Academy 2007-08 Proposed Budget – Unreimbursed Costs and Samuel D. Ingham Academy Draft Budget 8-29-07 to the Committee.  She then reviewed this information for the Committee. 

 

Ms. Winslow stated 18 students are currently enrolled in the Academy.  The $177,888 in net unreimbursed costs is based on 20 students.  She further stated the court will only spend up to $225,000.  The Resolution indicates the court may spend up to $300,000. 

 

Comm. Dougan stated the per student cost seems high; however, if the Academy has 20 students and funds are matched through the Child Care Fund, he would feel more comfortable voting in favor of the Resolution. 

 

Vice Chairperson Weatherwax-Grant asked if this Committee will receive an update on the program.  Ms. Winslow stated she will absolutely provide an update on the program later in the school year.  Vice Chairperson Weatherwax-Grant stated the per student cost seems high but it is low when compared to the cost for out of state residential services.  She also stated she believes the Academy will be successful. 

 

MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. GREBNER, TO APPROVE THE RESOLUTION TO APPROPRIATE FUNDS FROM THE JUVENILE JUSTICE MILLAGE MONEY FOR THE SAMUEL D. INGHAM ACADEMY PILOT PROGRAM AND TO AMEND THE 2007/08 CHILD CARE FUND BUDGET.

 

After some discussion, the Committee consented to the following FRIENDLY AMENDMENTS:

 

FIRST BIFR:  Change $300,000 to $250,000

 

SECOND BIFR:  Revenues – JJM Line Item - $372,638 change to $347,638

                                                 State CCF - $372,638 change to $347,638

 

     CCF Total:  $745,276 change to $695,276

 

     Expenses:  $745,276 change to $695,276

 

(Comm. Hertel arrived)

 

MOTION CARRIED UNANIMOUSLY.  Absent:  Comm. Celentino

 

6.         Health Department

a.         Resolution to Authorize a 2007-2008 Agreement with the Michigan Department of Community Health for the Delivery of Public Health Services Under the Comprehensive Planning, Budgeting and Contracting (CPBC) Process

 

MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. GREBNER, TO APPROVE THE RESOLUTION TO AUTHORIZE A 2007-2008 AGREEMENT WITH THE MICHIGAN DEPARTMENT OF COMMUNITY HEALTH FOR THE DELIVERY OF PUBLIC HEALTH SERVICES UNDER THE COMPREHENSIVE PLANNING, BUDGETING AND CONTRACTING (CPBC) PROCESS. 

 

Dr. Sienko addressed a few questions from Comm. Dougan regarding this item.  He explained that a staff person is required to submit quarterly reports to the State.

 

MOTION CARRIED UNANIMOUSLY.  Absent:  Comm. Celentino

 

c.         Resolution to Authorize an Agreement with the Shiawassee Regional Education Services District

 

MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. HERTEL, TO APPROVE THE RESOLUTION TO AUTHORIZE AN AGREEMENT WITH THE SHIAWASSEE REGIONAL EDUCATION SERVICES DISTRICT.  MOTION CARRIED UNANIMOUSLY. Absent: Comm. Celentino

 

7.         Financial Services – Resolution Replacing Ingham County’s Outside Auditor

 

MOVED BY COMM. GREBNER, SUPPORTED BY COMM. TENNIS, TO APPROVE THE RESOLUTION REPLACING INGHAM COUNTY’S OUTSIDE AUDITOR. 

 

Mr. Restuccia explained that the 2006 audit resulted in a mutual failure to meet expectations.   The audit firm’s expectations were inconsistent with the Department’s prior audit experience.  The services provided and the quality of the finished product was not commensurate with our expectations. 

 

Comm. Dougan stated he still has concerns regarding this matter.  The Rehmann Robson contract will be more expensive than the current vendor and they filed the County’s audit information late three years in a row.  He then stated the auditor should be required to present a brief summary to this Committee at the end of the audit process on an annual basis.  Vice Chairperson Weatherwax-Grant stated she would forward Comm. Dougan’s suggestion to Chairperson Celentino.

 

Chairperson Thomas stated it is inappropriate to have the County’s audit information filed late.  Abraham & Gaffney filed the audit in a timely manner.  Mr. Restuccia explained there were extenuating circumstances which let to the late filing of audit information in previous years. 

 

Comm. Grebner stated Rehmann Robson conducts auditing services for other County departments.  Ms. Morton stated Rehmann Robson conducted auditing services for the County for 12 years.  

 

MOTION CARRIED UNANIMOUSLY.  Absent:  Comm. Celentino

 

8.         Capital Area Transportation Authority – Resolution Authorize the Second Amendment to the Agreement with the Capital Area Transportation Authority Dated January 1, 2006 through December 31, 2010

 

MOVED BY COMM. GREBNER, SUPPORTED BY COMM. HERTEL, TO APPROVE THE RESOLUTION TO AUTHORIZE THE SECOND AMENDMENT TO THE AGREEMENT WITH THE CAPITAL AREA TRANSPORTATION AUTHORITY DATED JANUARY 1, 2006 THROUGH DECEMBER 31, 2010. 

 

The Committee held a general discussion regarding the financial aspects of the CATA contract.  Comm. Grebner informed the Committee that if any of the members would like to discuss fares or other issues with CATA, such a meeting can be arranged. 

 

MOTION CARRIED UNANIMOUSLY.  Absent:  Comm. Celentino

 

10.       Board Referral – Notice of Public Hearing Regarding Amendments to the Delhi Charter Township Master Plan

 

The Board Referral was received and placed on file.

 

MOVED BY COMM. TENNIS, SUPPORTED BY COMM. DOUGAN, TO RECONSIDER THE VOTES ON THE CONSENT AGENDA.  MOTION CARRIED UNANIMOUSLY.  Absent:  Comm. Celentino

 

CONSENT AGENDA MOTIONS:  MOTION CARRIED UNANIMOUSLY.  Absent:  Comm. Celentino

 

Public Comment:          None

 

Announcements

Comm. Tennis stated his concern regarding the title of the Resolution in agenda item 15, “Michigan Indian Day” in Ingham County.  Vice Chairperson Weatherwax-Grant stated she would check with Comm. DeLeon regarding the title of the Resolution.

 

The meeting adjourned at 6:28 p.m.

 

Respectfully submitted,

 

 

 

Debra Neff