Approved 1/16/08
FINANCE COMMITTEE
December 5, 2007
Minutes
Members Present: Victor Celentino, Tina Weatherwax-Grant, Mark Grebner, Curtis Hertel, Todd Tennis, Steve Dougan and Board Chairperson Marc Thomas
Members Absent: None
Others Present: Teri Morton, Matthew Myers, Maureen Winslow, Sara Deprez, Rick Terrill, Jim Hudgins, Stacy Sheridan, Tom Shewchuk, Paul Pratt, Eric Schertzing, Joe Gentilozzi, Bryce Alford, Dr. Sienko, Shauna Dunnings, Pat Lindemann, Stanley Jordan, Joe Guenther, Sally Auer, Laurie Parker, David Easterday, Susan Pigg, Dorice Carlice, Stacy Byers and others
The meeting was called to order by Chairperson Celentino at 7:02 p.m. in the Personnel Conference Room of the Human Services Building, 5303 S. Cedar, Lansing.
Approval of the November 13 and 26, 2007 Minutes
MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. GREBNER, TO APPROVE THE NOVEMBER 13 AND 26 MINUTES AS SUBMITTED. MOTION CARRIED UNANIMOUSLY.
Additions to the Agenda
5b. Substitute Resolution
8a. Substitute Resolution
8b. Substitute Resolution
10a. Economic Development Corporation - Resolution Approving an Amendment to the Ingham County Brownfield Redevelopment Authority Brownfield Plan for Shaw’s on Newton LLC and Ingham County Fast Track Land Bank Authority – The County Services Committee pulled this item from the agenda.
12a. Resolution Amended by the Judiciary Committee to indicate the funds will be appropriated from the Juvenile Justice Millage Fund.
12b. The attachment to the Resolution is amended as follows:
Drain Tax at Large – changed from $400,000 to $160,922
Contingency – Decrease Contingency Account to $160,922 for additional Drain Tax at Large Expense
The Contingency update is amended to change the current contingency amount from $68,129 to $307,207
13. Substitute Resolution
11b. Resolution Authorizing MIS to Renew Symantec Anti-Virus and Anti-Spam Software License for a Three Year Period
15. Ingham County MSU Extension – Resolution to Authorize Subcontracts for the Purpose of Providing After School and Summer Programming in the City of Lansing
Comm. Dougan stated the County still has a lot of items that will be paid for from the 2007 or 2008 Contingency Funds. We should look at the big picture before allocating those funds.
Limited Public Comment: None
MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. GREBNER, TO APPROVE A CONSENT AGEND FOR THE FOLLOWING ITEMS:
3. Sheriff’s Office – Resolution to Accept the 2007 Risk Avoidance Grant (RAP) from the Michigan Municipal Risk Management Authority (MMRMA)
4. Sheriff’s Office/Emergency Operations – Resolution to Authorize Two Local Projects to be Funded by the Michigan Department of State Police, Emergency Management Division 2006 State Homeland Security Grant/Law Enforcement Terrorism Prevention Program
5. 911 Advisory Committee
a. Resolution Authorizing Contract with Lansing for a New Uninterrupted Power Supply (UPS) for the 911 Center
b. Resolution of the Ingham County Board of Commissioners to Adopt the Ingham County Public Safety Radio System Cost Participation Policy
6. Community Corrections Advisory Board – Resolution Amending Resolution #07-106 and Authorizing Entering into Subcontracts for FY 2007-2008 Community Corrections Programs
7. Health Department
a. Resolution to Eliminate the Position of Public Health Risk Communication Specialist and Establish the Position of Health Educator II/Emergency Preparedness
b. Resolution to Authorize Acceptance of a Federal Assistance Award for Health Care Services for the Homeless
d. Resolution to Authorize Three Child and Adolescent Health Center Grant with the Michigan Primary Care Association
e. Resolution to Appoint Dean G. Sienko, M.D. to the Post of Ingham County Medical Examiner
f. Resolution to Appoint Deputy Medical Examiners
g. Resolution to Establish the Term of Office, to Set Compensation for and to Authorize Independent Contractor Agreements with Deputy Medical Examiners
h. Resolution to Authorize an Amendment to the Contract with the Ionia County Health Department for Medical Direction and Program Consultation
i. Resolution to Authorize a 2007-2008 Agreement with the Michigan Department of Environmental Quality
j. Resolution to Change a Job Title and Classification within the Health Department
9. Ingham County Agricultural Preservation Board – Resolution Authorizing a Contract Extension with Sheridan Land Consulting to Provide Technical Assistance to the Ingham County Agricultural Preservation Board
10b. Economic Development Corporation – Resolution Requesting the Ingham County Board of Commissioners to Approve a Contract for Business Retention Services Between the County of Ingham and Dru Mitchell
(Note: Third Whereas – The public meeting date should be November 16, 2007, not 2008.)
11. Management Information Systems
a. Resolution Rescinding Resolution #82-167 and Establishing a New Claims Processing Procedure
b. Resolution Authorizing MIS to Renew Symantec Anti-Virus and Anti-Spam Software License for a Three Year Period
15. Ingham County MSU Extension – Resolution to Authorize Subcontracts for the Purpose of Providing After School and Summer Programming in the City of Lansing
MOTION CARRIED UNANIMOUSLY.
MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. GREBNER, TO APPROVE THE ITEMS ON THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY.
1. Treasurer’s Office – Investment Portfolio Summary
Mr. Schertzing reviewed the Summary for the Committee. He then stated he will be before this Committee on a quarterly basis to review the Portfolio Summary. Comm. Dougan asked how much money is invested locally. Mr. Schertzing stated $37 million is invested locally. Comm. Tennis asked what the riskiest item is in the Summary. Mr. Schertzing stated the CD’s are the riskiest investments.
2. District Court – Resolution to Authorize a Temporary Position at District Court to Assist in Meeting Case Management Demands
MOVED BY COMM. GREBNER, SUPPORTED BY COMM. WEATHERWAX-GRANT, TO APPROVE THE RESOLUTION TO AUTHORIZE A TEMPORARY POSITION AT DISTRICT COURT TO ASSIST IN MEETING CASE MANAGEMENT DEMANDS.
Comm. Grebner asked who the Chief Judge for the District Court will be for 2008. Mr. Myers stated Judge Boyd will be the Chief Judge. Comm. Dougan asked if the costs for this position will be recovered. Ms. Morton stated the funds will come from the 2008 Contingency Fund. Mr. Myers explained the funds can only come from the Contingency Fund.
Comm. Grebner stated the District Court is popping at its seams. Eventually changes will have to be made to address the increasing work load at the Court.
MOTION CARRIED UNANIMOUSLY.
7c. Health Department - Resolution to Authorize an Agreement with Lansing-Mason Ambulance for Medical Examiner Transports
MOVED BY COMM. WEATHERWAX-GRANT, SUPPORTED BY COMM. HERTEL, TO APPROVE THE RESOLUTION TO AUTHORIZE AN AGREEMENT WITH LANSING-MASON AMBULANCE FOR MEDICAL EXAMINER TRANSPORTS.
Comm. Weatherwax-Grant asked about this contract. Dr. Sienko stated the contract has not been rebid since 1999. Lansing Mercy expressed an interest in the contract but they could not meet Lansing-Mason’s price. Comm. Weatherwax-Grant stated Lansing Mercy is in her district and they would like to do business with the County. She then stated she is glad to hear that the Health Department reached out to them regarding this contract.
MOTION CARRIED UNANIMOUSLY.
8. Human Services Committee
a. Resolution Authorizing an Agreement with Volunteers of America for the New Hope Day Shelter Program
MOVED BY COMM. HERTEL, SUPPORTED BY COMM. WEATHERWAX-GRANT, TO APPROVE THE RESOLUTION AUTHORIZING AN AGREEMENT WITH VOLUNTEERS OF AMERICA FOR THE NEW HOPE DAY SHELTER PROGRAM.
Mr. Patterson stated that given the current economic situation, the County’s contribution would be greatly needed to help people in dire circumstances. Volunteers of America (VOA) has been the only agency to provide homeless services in this area. Mr. Patterson stated the VOA is seeking the County’s involvement on a long-term basis.
Mr. Scales invited the Commissioners to visit the VOA if they have not already done so.
Chairperson Celentino stated the VOA does meet the County’s objective to meet basic needs. Comm. Grebner stated this Committee should not entertain additional funding requests from agencies once the process has been completed. He then stated he is in favor of approving the request tonight; however, he will make a motion on the Board floor to increase the appropriation to the VOA.
Comm. Hertel stated he voted to reduce the allocation for VOA during the Committee process. Considering what the VOA does for the community, $5,000 is a relatively low amount. VOA is serving a need beyond what the Community Agency is intended to deal with. Comm. Hertel stated he would support a larger appropriation on the Board floor.
The Committee continued this discussion. Chairperson Celentino asked why this Committee cannot set a number which can be debated on the Board floor. Comm. Grebner stated this Committee’s mission in the Community Agency process is to police the liaison committee process. The Finance Committee should not reconsider the funding amounts set by the liaison committees. Comm. Hertel stated it is more appropriate to amend the appropriation on the Board floor. Chairperson Celentino stated he could support an additional $5,000 to the VOA.
Comm. Weatherwax-Grant stated she will reluctantly support the $5,000 tonight. She then stated she hopes the amended number on the Board floor is closer to $30,000. Chairperson Celentino agreed with Comm. Weatherwax-Grant.
Comm. Dougan suggested Mr. Patterson determine an amount the VOA actually needs and can live with in 2008. Comm. Weatherwax-Grant stated $30,000 is only a drop in the bucket considering the VOA’s needs.
MOTION CARRIED UNANIMOUSLY.
Comm. Hertel stated he voted for the lower amount in Human Services so that it would make it out the Committee.
b. Resolution Authorizing a 2007 Contingency Appropriation to the Women’s Center of Greater Lansing, Inc.
MOVED BY COMM. WEATHERWAX-GRANT, SUPPORTED BY COMM. HERTEL, TO APPROVE THE RESOLUTION AUTHORIZING A 2007 CONTINGENCY APPROPRIATION TO THE WOMEN’S CENTER OF GREATER LANSING, INC.
Ms. Alwood stated the Women’s Center provides services to women in the greater Lansing area. Many of these women live in Ingham County. The Center submitted a proposal for grant consideration in November but did not receive notification of the Budget Hearing.
Comm. Dougan stated the County would not be saving any money by appropriating the funds from the 2008 Contingency Fund versus the 2007 Fund. Ms. Morton stated if the funds are taken from the 2008 Contingency Fund, it will appear as a 2008 expenditure.
MOTION CARRIED UNANIMOUSLY.
12. Controller’s Office
a. Resolution Authorizing the Purchase of our Savior Lutheran Church and School for the Purpose of Housing the Continuum of Care Facility
MOVED BY COMM. HERTEL, SUPPORTED BY COMM. WEATHERWAX-GRANT, TO APPROVE THE RESOLUTION AUTHORIZING THE PURCHASE OF OUR SAVIOR LUTHERAN CHURCH AND SCHOOL FOR THE PURPOSE OF HOUSING THE CONTINUUM OF CARE FACILITY.
Chairperson Celentino stated the Blue Sheet reflects the changes to the BE IT FURTHER RESOLVED paragraph in the Resolution.
Comm. Weatherwax-Grant stated approving this Resolution is taking a significant step forward in dealing with juvenile justice. She then reminded the Committee that youth will not stay overnight in this facility.
Mr. Gentilozzi distributed a purchase timeline to the Committee for their review.
Comm. Dougan stated the Committee should be cognizant that the City may not agree with the intended use of this facility.
MOTION CARRIED UNANIMOUSLY.
b. Resolution Authorizing Adjustments to the 2007 Ingham County Budget and Authorizing the Controller to Make Year End Budget Adjustments
MOVED BY COMM. HERTEL, SUPPORTED BY COMM. GREBNER, TO APPROVE THE RESOLUTION AUTHORIZING ADJUSTMENTS TO THE 2007 INGHAM COUNTY BUDGET AND AUTHORIZING THE CONTROLLER TO MAKE YEAR END BUDGET ADJUSTMENTS.
Chairperson Celentino stated the Blue Sheet contains the amendments to this Resolution. The amount was changed from $400,000 to $160,922.
Mr. Myers explained that his Office received a notification from the Drain Office in May that the amount would be $400,000. The same invoice was sent to Financial Services. Mr. Myers stated he met with the Drain Commissioner, Financial Services and the Treasurer to discuss this matter last week. During that meeting, nothing was said about the dollar amount. Mr. Myers stated he did not realize the dollar amount may have been wrong until last night during the County Services Committee meeting. Mr. Schertzing indicated during that meeting that the $400,000 was incorrect and that he would obtain the correct amount.
Mr. Pratt stated the Drain Office did not realize the Controller thought the amount was $400,000 until last night. He stated the Drain Office, Financial Services, the Budget Office and the Controller need better communication to avoid this situation in the future. Mr. Pratt further stated he has promised the Controller that the Drain Office will pay special attention to this issue in the future.
Comm. Grebner stated the Board of Commissioners should determine if it wants to be kept abreast of situations as they happen or if it wants to wait until everything has settled. This is our choice.
Comm. Dougan stated the revised Contingency Fund projection is enough to cover the known events for the Drain Tax. Ms. Morton stated the 2008 Drain Tax at large amount has not been determined. It’s estimated that we will have to pay another $100,000 which is closer to the actual budgeted amount for this year. Comm. Dougan stated he voted against the $400,000 amount last night during County Services.
Comm. Dougan stated he spoke with the Road Commission today. They had the correct figure.
Comm. Dougan stated the notice from the Drain Office to the Board regarding these amounts should be clarified. Comm. Weatherwax-Grant stated $160,000 is still a large amount. She then stated she is confident that the Controller will continue to pursue this mistake and determine what actually happened. Mr. Myers stated he had a long discussion with Mr. Lindemann. This mistake should not be repeated.
MOTION CARRIED UNANIMOUSLY.
13. County Services Committee – Resolution for the Ingham County Board of Commissioners to Join as Members of the Lansing Area Economic Partnership (LEAP)
MOVED BY COMM. GREBNER, SUPPORTED BY COMM. HERTEL, TO APPROVE THE RESOLUTION FOR THE INGHAM COUNTY BOARD OF COMMISSIONERS TO JOIN AS MEMBERS OF THE LANSING AREA ECONOMIC PARTNERSHIP (LEAP).
Comm. Dougan stated he would be supportive of making a three year commitment to LEAP.
MOTION CARRIED UNANIMOUSLY.
Announcements
Chairperson Celentino thanked the Committee and the staff for their assistance this year.
Public Comment: None
The meeting adjourned at 8:03 p.m.
Respectfully submitted,
Debra Neff