ADOPTED - OCTOBER 27, 1998
Agenda Item No. 5
Introduced by the Finance Committee of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION #98-241
WHEREAS, the Uniform Budgeting and Accounting Act, Public Act 621 of 1978, requires that
each local unit of government adopt a balanced budget for all required funds; and
WHEREAS, the County Controller has submitted a recommended budget as required by statute
and Board of Commissioners' resolution; and
WHEREAS, all Liaison Committees of the Board of Commissioners have reviewed the
Controller's Recommended Budget for each county department and agency under the scope of
their policy and legislative auspices and made appropriate recommendations to the Finance
Committee; and
WHEREAS, the Finance Committee has reviewed each Liaison Committee's recommendations
and together with its own Strategic Planning Initiatives Fund allotment, has recommended a
balanced budget to the Board of Commissioners; and
WHEREAS, the Board of Commissioners annually adopts a balanced budget and authorizes
appropriations based upon the recommendations of its standing committees, subject to conditions
set forth in its annual General Appropriations Resolution; and
WHEREAS, certain long-term grant programs are consistently presented to the Board of
Commissioners for renewal throughout the fiscal year.
THEREFORE BE IT RESOLVED, that the 1999 Ingham County Budget, as set forth in the
Finance Committee Recommended Budget, dated September 23, 1998 and incorporated by
reference herein, is hereby adopted on a basis consistent with Ingham County's Budget Adoption
and Amendment policies and subject to all county policies regarding the expenditure of funds and
the conditions set forth in this resolution.
BE IT FURTHER RESOLVED, that the following tax levies are hereby authorized for the 1998
tax year/1999 budget year for a total county levy of 7.7943 mills, including authorized levies for
general fund operations, special purpose, and Airport Authority millage and resulting in a slight
decrease in the total county millage rate as compared to the 1997 tax year/1998 budget year of
.0161 mill, reflective of a decrease in the levy for the Airport Authority Operating.
Purpose Millage
General Operations 6.4512
Special Purpose - Emergency Telephone Services .7577
Special Purpose - Countywide Transportation .4000
Trust & Agency - Capital Region Airport Authority .1854
ADOPTED - OCTOBER 27, 1998
Agenda Item No. 5
RESOLUTION #98-241
BE IT FURTHER RESOLVED, that the County Controller is hereby authorized to make
budgetary transfers within the various funds and authorize expenditures in accordance with the
budgetary procedures established by the Board of Commissioners in Resolution 90-274, a
summary of which has been forwarded by the Controller to each Department Head and Elected
Official.
BE IT FURTHER RESOLVED, that departments shall not incur any expenditures in excess of
the adopted budget without amending the budget pursuant to the budgetary procedures
established by the Board of Commissioners in Resolution 90-274.
BE IT FURTHER RESOLVED, that during the budget process resulting in the above stated
budgets, it was understood that county revenues and expenditures may vary from those which are
currently contemplated and may be changed from time to time by the Board of Commissioners
prior to the close of the 1999 fiscal year, as deemed necessary.
BE IT FURTHER RESOLVED, that certain long-term grant programs or other appropriations
which may be presented to the Board of Commissioners during the 1999 fiscal year and include,
but are not limited to:
Cooperative Reimbursement Programs (FOC/Pros. Atty.)
Child Care Contracts
Secondary Road Patrol, Marine Safety
Drug Assets Forfeiture Grant
Remonumentation Grant
Work Study Grant
Ingham Conservation District
Capital Area Rail Council
Are hereby approved provided if:
1. The total obligation is not greater than what is budgeted.
2. No change in employee status (classification, hours, etc.) or no additional employees other
than as provided solely by the grant requested.
3. The grant is a renewal of an existing program; except for grants otherwise approved in the
original budget.
BE IT FURTHER RESOLVED, that the Board Chairperson is authorized to sign said contracts
after review of the County Attorney and certification by the Controller that the aforementioned
conditions are satisfied.
ADOPTED - OCTOBER 27, 1998
Agenda Item No. 5
RESOLUTION #98-241
BE IT FURTHER RESOLVED, that all countywide elected Officials and Department Heads
shall abide by the Purchasing Procedures Manual, as adopted and amended by the Board, for all
purchases made with funds appropriated by the Board of Commissioners, and that these budgeted
funds are appropriated contingent upon compliance with the Purchasing Procedures Manual.
BE IT FURTHER RESOLVED, that the Board of Commissioners authorizes the use of budgeted
funds for the purchase of vehicles and necessary equipment such as marking kits, light bars,
sirens, prisoner transport shields, radar, etc., from the State of Michigan and other municipal
cooperative purchasing programs approved by the purchasing department.
BE IT FURTHER RESOLVED, that the vehicles being replaced are authorized to be transferred
to another county department or agency for fair-market value established by the Ingham County
Sheriff Office and the Purchasing and Properties Director, or are authorized to be sold at a state
auction or to a private company; the method of disposal shall be that which is deemed to be in the
best interest of the county as determined by the Ingham County Sheriff Office and the Purchasing
and Properties Director.
BE IT FURTHER RESOLVED, that the approved Position Allocation List contained in the
Budget shall limit the number of permanent employees who can be employed, and no funds are
appropriated for any permanent position or employee not on the Approved Position List.
Further, there may be a need to increase or decrease various portions of the budget and/or impose
a hiring freeze and/or impose layoffs due to unforeseen financial changes; therefore, the Board of
Commissioners may, from time to time, change the approved Position Allocation List and/or
impose a hiring freeze. The county wide Elected Officials and county Department Heads shall
abide by whatever changes are made by the Board of Commissioners, if any, relative to the
approved positions and the number of employees stated in the Position Allocation List.
BE IT FURTHER RESOLVED, that in the event the Board imposes a hiring freeze and
vacancies occur during the existence of that hiring freeze, the vacancies shall be considered, and
hereby declared to be vacated positions and shall not be refilled, except by specific Board
authorization. Further, the existence of a hiring freeze which may be imposed by the Board of
Commissioners shall be, and is hereby declared to be a contingency on the expenditure of the
budgeted funds, as well as on the approved Position Allocation List.
BE IT FURTHER RESOLVED, that certain positions contained in the Position Allocation List
which are supported in some part by a grant, cost sharing, reimbursement, or some other source
of outside funding are only approved contingent upon the county receiving the budgeted
revenues. The Department Head shall immediately notify the Controller in the event outside
funding is not received or the county is notified that it will not be received, and said positions
shall be considered not funded and removed from the approved Position Allocation List.
BE IT FURTHER RESOLVED, that the policies regarding temporary employees shall remain in
full force and effect.
ADOPTED - OCTOBER 27, 1998
Agenda Item No. 5
RESOLUTION #98-241
BE IT FURTHER RESOLVED, that because of new investments in technology any position
which should become vacant in the Clerk/Elections office shall not be filled until a review of the
staffing needs and a recommendation of the Controller has been given.
BE IT FURTHER RESOLVED, that the revenues received by the county under Public Acts 106
and 107, 1985 (Convention Facility Tax revenue) shall not be used to reduce the county's
1998/1999 operating millage as defined by Public Act 2, 1986.
BE IT FURTHER RESOLVED, that in accordance with Public Act 2 of 1986, that 50% of the
actual Convention Facility Tax revenue not used to reduce the county's Operating tax rate shall
be transmitted to the Mid-South Substance Abuse Commission, with the remaining revenues to be
deposited in the county's General Fund.
BE IT FURTHER RESOLVED, that the revenues received by the county under Public Act 264
of 1987 (Health and Safety Fund Act) shall not be used to reduce the county's 1998/1999
operating millage levy, and that 11/17 of the actual Health and Safety Fund Act revenue not used
to reduce the county's Operating tax rate shall be appropriated to the Ingham County Health
Department budget for those public health prevention programs and services whose costs which
are in excess of 1989 appropriation levels.
BE IT FURTHER RESOLVED, that in accordance with Public Act 264 of 1987, that 5/17 of the actual Health and Safety Fund Act revenue not used to reduce the County's Operating tax rate shall be used for
personnel and operating costs which are in excess of 1988 appropriation levels at the Circuit
Court, Family Court, District Court, and Sheriff Department Law Enforcement with the
remaining revenues generated by P.A. 264 of 1987 to be used for other General Fund
expenditures.
BE IT FURTHER RESOLVED, that as part of formula calculation, in 1979 Ingham County
budgeted $1,955,757 for child care services and to the extent that funds are actually required by
the Family Court for child care services during the 1999 budget year, in excess of this amount, an
affidavit from the Chief Judge of the Family Court will be required, which must state that the
additional funds are necessary for the Family Court to meet its state imposed duties at a barely
adequate level.
BE IT FURTHER RESOLVED, that if matching state revenues of 50% for the Child Care Fund
are not received during the 1999 budget year, the Controller is authorized to amend the budget to
reflect this shortage of state revenue.
BE IT FURTHER RESOLVED, that funds remaining from the 1999 community agency
appropriation may be carried over into the next fiscal year without additional Board approval,
provided the Controller and Budget Office certify that the funds are available, and that the agency
wishing to have said funds reappropriated provides a definitive scope of work for review by the
Controller's Office and the County Attorney.
ADOPTED - OCTOBER 27, 1998
Agenda Item No. 5
RESOLUTION #98-241
BE IT FURTHER RESOLVED, that a total of $650,000 in funds appropriated to the Capital
Area District and East Lansing Libraries will be continued as part of the original agreement and
contained in the 1998 budget.
FINANCE: Yeas: Goulet, Keefe, McDonald, Grebner, Czarnecki
Nays: Schafer Absent: Bernero Approved 10/21/98