ADOPTED - MARCH 10, 1998
Agenda Item No. 8
SUBSTITUTE
Introduced by the Administrative Services/Personnel and Finance Committees of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION AUTHORIZING A LEASE/PURCHASE AGREEMENT WITH LUCENT TECHNOLOGIES TO PURCHASE EQUIPMENT UPGRADES TO THE COUNTY'S TELECOMMUNICATIONS NETWORK
RESOLUTION #98-49
WHEREAS, the county's existing telecommunications network was installed in 1990, with anticipated growth capacity planned for five years; and
WHEREAS, the current telecommunications needs of county departments relative to additional telephones, facsimile machines, modems, automated attendants, and voice mail boxes have increased significantly during this same time period, in addition, software upgrades were necessary in 1994/1995 to accommodate the North American Numbering Plan, area codes for the United States, Mexico and Canada; and
WHEREAS, the county's telecommunications software and hardware system now needs to be upgraded to meet the current demands for the network including, year 2000 change over, replacement of the existing Audix Voice Mail and automatic attendant system, additional line capacity for the Human Services Building and the Sheriff's Office, and switch upgrades throughout the network to handle call center applications related to the Court Reorganization Project; and
WHEREAS, funds were budgeted in 1998 to do half of the project upgrade, with the anticipation that the remaining funds for the network upgrades would be budgeted for 1999, however, the final definition of communications needs as a result of the Court Reorganization Project was not known until December of 1997, and as a result of those needs, it is now necessary to complete both portions of the project simultaneously instead of over the anticipated two year period.
THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby authorize a lease/purchase agreement with Lucent Technologies for an upgrade to the existing telecommunications network equipment which shall consist of:
ADOPTED - MARCH 10, 1998
Agenda Item No. 8
RESOLUTION #98-49
BE IT FURTHER RESOLVED, that the county shall enter into a three year lease for a term of 36 months with a $1 buy out at the end of the term, of which the principal financed shall not exceed $277,942 at an interest rate of 3.4953% or $15,231 for a total project cost of $293,173.
BE IT FURTHER RESOLVED, that the equipment will be purchased from the Building Improvement Fund (Fund #245), and leased to the Telephone Fund (Fund #675) for 10 years. Fund #245 will pay Lucent Technologies 36 monthly payments of $8,143.70. In order to recapture the cost of the equipment over the useful life expectancy, Fund #675 will make monthly installment payments to Fund #245 of $2,443.11 or $29,317.32 annually for 10 years.
BE IT FURTHER RESOLVED, that the Director of Management and Information Services has reviewed the Lucent proposal and is recommending the agreement.
BE IT FURTHER RESOLVED, that the Telephone Fund reimbursement to the Building Improvement Fund will be spread among county departments in the form of an increased equipment charge.
BE IT FURTHER RESOLVED, that county departments will be assessed additional charges sufficient to fund anticipated upgrade costs five years after installation, and eventual replacement of the system in 10 years.
BE IT FURTHER RESOLVED, that the Board Chairperson and County Clerk are authorized to sign the necessary agreement after approval as to form by the County Attorney.
ADMINISTRATIVE SERVICES/PERSONNEL: Yeas: McDonald, Grebner, Hunting,
Pratt, Juall Nays: None Absent: None Approved 3/3/98
FINANCE: Yeas: Goulet, Keefe, Bernero, Grebner, Czarnecki, Schafer
Nays: None Absent: McDonald Approved 3/4/98