ADOPTED - OCTOBER 26, 1999
Agenda Item No. 11
Introduced by the Finance Committee of the:
RESOLUTION #99-267
WHEREAS, the Uniform Budgeting and Accounting Act, Public Act 621 of 1978, requires that each local unit of government adopt a balanced budget for all required funds; and
WHEREAS, County offices, the courts, county departments, and others have submitted requests for a county appropriation in the 2000 budget; and
WHEREAS, the County Controller has considered these requests and has submitted a recommended budget as required by statute and Board of Commissioners' resolution; and
WHEREAS, the various liaison committees of the Board of Commissioners have reviewed their section of the Controller's Recommended Budget and have made recommendations for approval or modification to the Finance Committee; and
WHEREAS, the Finance Committee has reviewed each liaison committee's recommendations and together with its own Strategic Planning Initiatives Fund allotment, has presented a recommended balanced budget to the Board of Commissioners and to the public; and
WHEREAS, the Board of Commissioners annually adopts a balanced budget and authorizes appropriations subject to the conditions set forth in its annual General Appropriations Resolution; and
WHEREAS, the budget contains anticipated revenues and expenditures from certain grant programs, which will also require approval of agreements with granting agencies at various times during the fiscal year.
THEREFORE BE IT RESOLVED, that the 2000 Ingham County Budget, as set forth in the Finance Committee Recommended Budget, dated September 22, 1999 and incorporated by reference herein, is hereby adopted on a basis consistent with Ingham County's Budget Adoption and Amendment policies and subject to all county policies regarding the expenditure of funds and the conditions set forth in this resolution.
BE IT FURTHER RESOLVED, that the following tax levies are hereby authorized for the 1999 tax year/2000 budget year for a total county levy of 7.7770 mills, including authorized levies for general fund operations, special purpose, and Airport Authority millage:
1999/00 Millage Summary
Purpose Millage
General Operations 6.4512
Special Purpose - Emergency Telephone Services .7577
Special Purpose - County wide Transportation .3980
Trust & Agency - Capital Region Airport Authority .1701
ADOPTED - OCTOBER 26, 1999
Agenda Item No. 11
RESOLUTION #99-267
BE IT FURTHER RESOLVED, that the revenues received by the county under Public Acts 106 and 107, 1985 (Convention Facility Tax revenue) shall not be used to reduce the county's 1999/2000 operating millage as defined by Public Act 2, 1986.
BE IT FURTHER RESOLVED, that in accordance with Public Act 2 of 1986, that 50% of the actual Convention Facility Tax revenue not used to reduce the county's Operating tax rate shall be transmitted to the Mid-South Substance Abuse Commission, with the remaining revenues to be deposited in the county's General Fund.
BE IT FURTHER RESOLVED, that the revenues received by the county under Public Act 264 of 1987 (Health and Safety Fund Act) shall not be used to reduce the county's 1999/2000 operating millage levy, and that 11/17 of the actual Health and Safety Fund Act revenue not used to reduce the county's Operating tax rate shall be appropriated to the Ingham County Health Department budget for those public health prevention programs and services whose costs which are in excess of 1989 appropriation levels.
BE IT FURTHER RESOLVED, that in accordance with Public Act 264 of 1987, that 5/17 of the actual Health and Safety Fund Act revenue not used to reduce the County's Operating tax rate shall be used for personnel and operating costs which are in excess of 1988 appropriation levels at the Circuit Court, Family Court, District Court, and Sheriff Department Law Enforcement with the remaining revenues generated by P.A. 264 of 1987 to be used for other General Fund expenditures.
BE IT FURTHER RESOLVED, that the budget which is adopted for the Ingham County Correctional Facility appropriates funds for staffing, food, clothing and maintenance supplies for a capacity of 536 beds, which is the capacity which has been established by the Department of Corrections since 1993, and which was in effect at the time that the 2000 budget was being prepared by the Sheriff and under consideration by the committees of the Board of Commissioners.
BE IT FURTHER RESOLVED, that a capacity of 536 is the level upon which the county appropriation for operation of the correctional facility is based, in recognition of the financial limitations of this budget and in recognition of the stated concerns of the Sheriff that increasing the capacity beyond 536 has negative consequences for the management of overcrowding situations, forcing inmates to sleep on the floor, housing inmates in the gymnasium, and jeopardizing the safety and security of inmates and staff.
BE IT FURTHER RESOLVED, that the County Controller is authorized to work with the Sheriff, the Department of Corrections, and other appropriate officials to maintain the capacity of the correctional facility at 536 beds, and to report to the Law and Courts Committee of any efforts made to maintain this capacity.
BE IT FURTHER RESOLVED, that to the extent that funds required by the Family Court for child care services during the 2000 budget year exceed $1,955,757, which is the amount budgeted as county cost by Ingham County in 1979, an affidavit from the Chief Judge of the Family Court will be required, which must state that the additional funds are necessary for the Family Court to meet its state imposed duties at a barely adequate level.
BE IT FURTHER RESOLVED, that the adopted budget is based on current estimates of revenues and expenditures, and that the Board of Commissioners may find it necessary to adjust budgeted revenues and expenditures from time to time during the year.
ADOPTED - OCTOBER 26, 1999
Agenda Item No. 11
RESOLUTION #99-267
BE IT FURTHER RESOLVED, that the County Controller is hereby authorized to make budgetary transfers within the various funds and authorize expenditures in accordance with the budgetary procedures established by the Board of Commissioners in Resolution 90-274, a summary of which has been forwarded by the Controller to each department head, court and elected official.
BE IT FURTHER RESOLVED, that expenditures shall not be incurred in excess of the individual budgets adopted herein without first amending the budget pursuant to the budgetary procedures established by the Board of Commissioners in Resolution 90-274.
BE IT FURTHER RESOLVED, that all purchases made with funds appropriated in this budget shall be made in conformance with the Purchasing Procedures Manual, as adopted and amended by the Board, and that these budgeted funds are appropriated contingent upon compliance with the Purchasing Procedures Manual.
BE IT FURTHER RESOLVED, that the approved Position Allocation List contained in the budget shall limit the number of permanent employees who can be employed in all departments, offices, and the courts, and no funds are appropriated for any permanent position or employee not on the Approved Position List.
BE IT FURTHER RESOLVED, that the Board of Commissioners may, from time to time during the year, change the approved Position Allocation List and/or impose a hiring freeze, as circumstances warrant, and that the same limitation as to the number of permanent employees who can be employed with a revised Position Allocation List.
BE IT FURTHER RESOLVED, that certain positions contained in the Position Allocation List which are supported in some part by a grant, cost sharing, reimbursement, or some other source of outside funding are only approved contingent upon the county receiving the budgeted revenues.
BE IT FURTHER RESOLVED, that in the event that such anticipated outside funding is not received or the county is notified that it will not be received, said positions shall be considered not funded and removed from the approved Position Allocation List.
BE IT FURTHER RESOLVED, that in the event the Board imposes a hiring freeze and vacancies occur during the existence of that hiring freeze, the vacancies shall be considered, and hereby declared to be vacated positions and shall not be refilled, except by specific Board authorization.
BE IT FURTHER RESOLVED, that the policies regarding temporary employees shall remain in full force and effect.
BE IT FURTHER RESOLVED, that the Board of Commissioners authorizes the use of budgeted funds for the purchase of vehicles and necessary equipment such as marking kits, light bars, sirens, prisoner transport shields, radar, etc., from the State of Michigan and other municipal cooperative purchasing programs approved by the purchasing department.
BE IT FURTHER RESOLVED, that the vehicles being replaced are authorized to be transferred to another county
ADOPTED - OCTOBER 26, 1999
Agenda Item No. 11
RESOLUTION #99-267
department or agency for fair-market value established by the Purchasing and Properties Director, or are authorized to be sold at state auction or to a private company; the method of disposal shall be that which is deemed to be in the best interest of the county as determined by the Purchasing and Properties Director.
BE IT FURTHER RESOLVED, that the Board Chairperson is authorized to sign agreements, contracts, and/or other documents related to the following grant programs and other county appropriations which are contained in the adopted budget, subject to review by the County Attorney as to form and to certification by the Controller that 1) the total amount of revenues and expenditures and the net obligation to the County is not greater than what is budgeted; and 2) there is no change in employee status and no additional employees other than as authorized in the adopted budget:
Cooperative Reimbursement Program for the Friend of the Court ($3,641,919)
Cooperative Reimbursement Program for Prosecuting Attorney ($617,318)
Annual Child Care Agreement with State of Michigan ($4,113,053)
Annual Grant for Secondary Road Patrol ($198,000)
Annual Grant for Marine Safety Program ($13,000)
Annual Grant for Drug Assets Forfeiture Program ($206,923)
Annual Grant for Remonumentation Program ($58,000)
Annual Work Study Grants ($106,691)
Annual Agreement with Ingham Conservation District, subject to concurrence of Drain Commissioner ($32,510)
Annual Agreement with Capital Area Rail Council ($2,350)
Annual Renewal of 911 Operating Agreements with Lansing ($3,270,920) and East Lansing ($971,731)
Annual Renewal of Special Transportation Contract with CATA, subject to any changes in scope of work being approved by the Human Services Committee ($2,124,430)
Annual renewal of Agreement with MSU for the Adolescent Diversion Program ($122,246)
Annual Renewal of Contracts with Clinton County for Veteran Affairs services ($18,144)
Annual Renewal of Contracts with Eaton County for Veteran Affairs services ($46,006)
Annual Renewal of Contract with Cristo Rey Community Center for primary care services ($43,028)
Annual Renewal of Contract with Gateway Community Services for primary care services ($90,187)
Annual Renewal of Contract with Child Abuse Prevention Services for child abuse prevention services ($51,003)
Annual Renewal of Contract with Catholic Social Services for tuberculosis related services ($36,400)
Annual Renewal of Contract with FIA for Emergency Services ($5,000)
Annual Renewal of Contract with FIA for Teen Parenting Services ($98,000)
Annual Renewal of Contract with FIA for Refugee Services ($30,000)
Annual Renewal of Contract with FIA for Jump StART/0-3 Secondary Prevention Services ($141,000)
Annual Renewal of Contract with FIA for 4-C Child Care Referral Services ($221,747)
Annual Renewal of Contract with Michigan 4-C Association for UAW-GM Child Care Referral Services ($250,000)
Annual Renewal of Contract with MSU for Child Care Referral Services ($70,000)
Annual Renewal of Contract with LCC for Child Care Referral Services ($30,000)
Annual Renewal of Contract with Mid-Michigan District Health Department for Michigan Children's Immunization Registry (MCIR) ($43,300)
Annual Renewal of Contract with Ingham Intermediate School District for Early-On Program Services ($71,265)
Annual Renewal of Contract with Michigan Fitness Foundation for Community Health Education ($35,000)
Annual Renewal of Contract with Child Abuse Prevention services for Jump StART evaluation Services ($7,925)
Annual Renewal of Contract with East Lansing for Household Hazardous Waste pick up ($4,000)
Annual Renewal of Contract with NYPPP for operation of South side Neighborhood Center ($30,000)
ADOPTED - OCTOBER 26, 1999
Agenda Item No. 11
RESOLUTION #99-267
BE IT FURTHER RESOLVED, that all grants and funding arrangements with entities whose fiscal years do not coincide with the county's fiscal year be considered authorized providing that they have been authorized in part for in the adopted budget, and the remaining portion of the time period and funds are included in the Controller's Recommended Budget for the succeeding fiscal year.
BE IT FURTHER RESOLVED, that funds appropriated to a community agency but not spent by the end of the fiscal year may be carried over into the next fiscal year without additional Board approval, provided the Controller and Budget Office certify that the funds are available, and that the agency wishing to have said funds reappropriated provides a definitive scope of work for review by the Controller's Office and the County Attorney.
FINANCE: Yeas: McDonald, Bernero, Grebner, Lynch, Schafer, Minter
Nays: None Absent: Juall Approved 10/20/99