Approved 2/2/00
ADMINISTRATIVE SERVICES/PERSONNEL COMMITTEE
January 18, 2000
Minutes
Members Present: Jean McDonald, Calvin Lynch, Paul Pratt, Thomas Minter and
Mike Severino
Members Absent: Thomas Minter
Others Present: Harold Hailey, John Nielsen, Mary Stid, Jay Donaldson, Brenda Newman,
Brian Klebba, Bob Moore, John Jacobs, Mike Bryanton, Neal Wilensky,
Pam Heverly, David Finger, William Fahey, Rick Williams, Naomi Gaynor, Sharon Reed, Doug Stover, Terry Dodson-Garrett, Jim Wall,
Eric Shertzing and others
The meeting was called to order by Chairperson McDonald at 5:30 p.m. in the Personnel Conference Room of the Human Services Building, 5303 South Cedar, Lansing.
Approval of the December 7, 1999 Minutes
MOVED BY COMM. PRATT, SUPPORTED BY COMM. SEVERINO, TO APPROVE THE DECEMBER 7 MINUTES AS CORRECTED. MOTION CARRIED UNANIMOUSLY. Absent: Comms. Lynch and Minter
Additions to the Agenda
Fair Board Resolution
Limited Public Comment
Mr. Donaldson informed the Committee that the night of December 31 was uneventful for the MIS Department. The Department's two-year effort was a success.
Mr. Williams, Township Association for Preservation of Williamstown Township, stated that the Township Association is in favor of the detachment. Many of the residents polled in the Township are also in favor of the detachment.
Mr. Moore updated the Committee regarding the status of Hawk Island Park. Grants received for the Park total $1,047,800. Grants are still being received. The trust fund grant was also approved. The Park is in good financial shape. The first phase of the Park should be opened in September or October of this year. The second phase will be open in late 2001.
MOVED BY COMM. SEVERINO, SUPPORTED BY COMM. PRATT, TO APPROVE A CONSENT AGENDA FOR THE FOLLOWING ITEMS:
2. Resolution to Amend the Agreement and Charter of the Capital Area Michigan Works
3. Health Department - Resolution to Authorize a Child Day Care Licensing Agreement with the Michigan Department of Consumer and Industry Services
MOTION CARRIED UNANIMOUSLY. Absent: Comms. Lynch and Minter
MOVED BY COMM. SEVERINO, SUPPORTED BY COMM. PRATT, TO APPROVE THE ITEMS ON THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. Absent: Comms. Minter and Lynch
1. County Clerk - Petition for Detachment of a Portion of the City of Williamston to Williamstown Township
Mr. Bryanton informed the Committee that the correct number of signatures in two sets of petitions was filed with the Clerk's office. The signatures were also certified by the appropriate local clerks.
A small technical error was discovered in one of the maps circulated with the petitions. Mr. Fahey was notified of this error. The County's Equalization Department map was correct. The error was minor and inconsequential in nature. Mr. Bryanton stated he deemed the petitions to be valid after consulting with corporation counsel. Ms. Gaynor explained that the 33 foot parcel in discrepancy is already Township property.
In response to Chairperson McDonald, Mr. Bryanton stated the Board of Commissioners are to set the special election date. Ms. Gaynor also stated the chosen date would be submitted to the Election Scheduling Commission to ensure that there is no conflict with that date.
Mr. Fahey explained he would prefer that the special election be held in March. Mr. Williams stated he would prefer the election be held prior to April 1.
Mr. Bryanton stated the parties to this matter may be having some discussions about reaching an agreement without having the election. Once the petitions have been approved, the Board of Commissioners are to set an election date. If an agreement is reached, an election will still be held and the results of the election would be moot. The jurisdictions would incur the costs of the election. The Committee held a lengthy discussion regarding a possible election date. Comm. Severino suggested that the parties should work with the new Williamston City Council to reach an agreement. Mr. Fahey stated the parties are working with the Council.
In response to Chairperson McDonald, Mr. Bryanton explained that based upon his understanding of the election law and his discussions with corporation counsel, once an election is scheduled, it can not be canceled by the Board of Commissioners.
(Comm. Lynch arrived at 5:57 p.m.)
Mr. Bryanton stated that as Chair of the Election Scheduling Committee, he would feel comfortable recommending the waiver of the 30 day requirement to the members of that Committee. This waiver would enable the Board to set March 21 as the election date.
MOVED BY COMM. SEVERINO, SUPPORTED BY COMM. PRATT, TO APPROVE THE PETITIONS AS SUBMITTED. MOTION CARRIED UNANIMOUSLY. Absent: Comm. Minter
MOVED BY COMM. SEVERINO, SUPPORTED BY COMM. PRATT, TO SET A SPECIAL ELECTION DATE OF MARCH 21, 2000. MOTION CARRIED UNANIMOUSLY. Absent: Comm. Minter
4. Controller - Resolution to Adjust Rate of Pay for Budget Analyst Interns
In response to Chairperson McDonald, Mr. Neilsen stated the rate of pay for Budget Analyst Interns has not been adjusted since 1991. The Budget office is requesting an increase. He also stated that Chairperson McDonald called him to express her concern that the increase is small. Mr. Neilsen explained that he could not approve any further increase without speaking with Mr. Earley. Currently, the Budget office has adequate staffing.
Comm. Lynch stated his concern that the Budget Office stay within their budget. Mr. Neilsen explained that the fifty-cent increase would be within their budget.
MOVED BY COMM. PRATT, SUPPORTED BY COMM. LYNCH, TO TABLE THIS MATTER UNTIL THE NEXT COMMITTEE MEETING. MOTION CARRIED UNANIMOUSLY. Absent: Comm. Minter
6. Fair Board - Resolution Authorizing the Award of Proposal and Entering into a Contract for the Construction of a Building and a Building Addition at the Ingham County Fairgrounds
Mr. Neilsen stated the needed funds for the new addition are within the Fair Board's budget. This matter did proceed through the normal RFP procedure.
In response to Comm. Pratt, Chairperson Stid explained that four old cement block and wood animal barns would be torn down. A new barn would be constructed beside the existing commercial building. The new barn would provide more room for storage and for horse shows in the off season.
MOVED BY COMM. SEVERINO, SUPPORTED BY COMM. PRATT, TO APPROVE THE RESOLUTION AUTHORIZING THE AWARD OF PROPOSAL AND ENTERING INTO A CONTRACT FOR THE CONSTRUCTION OF A BUILDING AND A BUILDING ADDITION AT THE INGHAM COUNTY FAIRGROUNDS. MOTION CARRIED UNANIMOUSLY. Absent: Comm. Minter
5. Human Resources - Pamela Heverly Grievance
MOVED BY COMM. PRATT, SUPPORTED BY COMM. SEVERINO, TO ENTER INTO A CLOSED SESSION FOR THE PURPOSE OF DISCUSSING THE GRIEVANCE. THE COMMITTEE ENTERED INTO EXECUTIVE SESSION WITH THE FOLLOWING ROLL CALL VOTE: YEAS, MCDONALD, LYNCH, PRATT AND SEVERINO. Absent: Comm. Mi
The Committee returned to regular session.
MOVED BY COMM. LYNCH, SUPPORTED BY COMM. PRATT, TO TABLE THIS GRIEVANCE UNTIL THE NEXT COMMITTEE MEETING, AND THAT IT IS THE HOPE OF THIS COMMITTEE THAT THE PARTIES WILL TRY TO REACH AN AGREEMENT. MOTION CARRIED UNANIMOUSLY. Absent: Comm. Minter
In response to Mr. Wilensky, Mr. Hailey stated the time line would be extended for two weeks.
7. Board Referrals
a. Letter from Don Bonderenko Builders Regarding Labeling of Drain Commissioner Building and Vehicles
b. Notice of Public Hearings from the State Boundary Commission for the Proposed Annexation of Certain Territory in Williamstown Township (Docket #99-AP-9), (Docket #99-AP-12) and (Docket #99-AP-4)
c. Letter and Resolution from Arenac County Regarding the Assessment of State Owned
Lands for Drainage Benefits by the Local Governmental Units
d. Resolution from Cheboygan County Opposing Non-Residents Right to Vote
e. Resolution from Hillsdale County Regarding the Assessment of State Owned Lands for
Drainage Benefits
f. Letter and Resolution from Ottawa County in Support of Four-Year Terms for County Commissioners
g. Resolution from Osceola County Opposing Non-Residents Right to Vote
h. Letter from the Department of Housing and Urban Development Announcing Changes in
the Eligibility for Community Development Block Grant Funds
The Board Referrals were received and placed on file.
Announcements
Comm. Pratt stated that he spoke with Mr. Dunnings regarding the implementation of Court View 2000. The implementation has been very difficult for the Prosecutor's Office. Comm. The Office has a list of over 50 items which need to be addressed in regard to Court View 2000. The Office has been working many over-time hours due to this situation. Mr. Ambrose is aware of this matter. Pratt requested that this Committee keep this issue in mind.
Chairperson McDonald suggested that Comm. Pratt bring this issue up during public comment on the Board floor. Chairperson Stid stated the Board is sympathetic to this matter. She also stated that Mr. Ferguson will not leave until the Prosecutor's Office is satisfied with the new system. There was further discussion regarding this matter.
Mr. Neilsen stated that IJIS has been scheduled for a presentation at the next Law & Courts meeting.
Comm. Lynch stated he would like the Controller's Office to update this Committee regarding the YMCA situation. The Committee held a brief discussion regarding this issue.
In response to Chairperson McDonald, Mr. Neilsen stated he would follow up with Mr. Earley regarding the Convention and Visitor's Bureau.
Public Comment: None
The meeting adjourned at 7:20 p.m.
Respectfully submitted,
Debra Neff
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