THE FINANCE COMMITTEE WILL MEET ON WEDNESDAY, OCTOBER 6, 1999, AT 7:00 P.M., IN THE PERSONNEL CONFERENCE ROOM, HUMAN SERVICES BUILDING, 5303 S. CEDAR, LANSING.
Agenda
Call to Order
Approval of the September 15 and September 22,1999 Minutes
Additions to the Agenda
Limited Public Comment
1. County Treasurer - Presentation Regarding Michigan's New System for the Collection of Delinquent Property Taxes
2. Animal Control - Resolution to Amend Dog Licensing and Animal Control Fees
3. FIA - Resolution Authorizing an Amended 1998-99 Child Care Budget and Contingency Fund Appropriation for the
Family Independence Agency (tabled last meeting)
4. IJIGS - Resolution Approving the Recommendations of the IJIGS Committee for the Settlement of County Claims from
the Printrack International Inc. Contract
5. Family Court/Youth Center - Resolution to Authorize the Necessary Maintenance on Floors at the Ingham County Youth
Center
6. CATA - Resolution Authorizing the Third Amendment to the Agreement with the Capital Area Transportation Authority
Dated October 1, 1996 Through December 31, 2000
7. Health Department a. Resolution to Authorize a Lead Abatement Subcontract with Professional Services Industries, Inc.
f. Resolution to Authorize a Child Care Agreement with Michigan State University
8. Community Agencies - Resolution Authorizing 2000 Agreements for Community Agencies -
9. Purchasing & Properties - Proposal to Lease County Property on South Washington
Avenue-Information
10. Controllers Office - Resolution Authorizing Adjustments to the 1999 Ingham County Budget
Announcements
Public Comment
Adjournment
The County of Ingham will provide necessary reasonable auxiliary aids and services, such as interpreters for the hearing
impaired and audio tapes of printed materials being considered at the meeting for the visually impaired, for individuals with
disabilities at the meeting upon five (5) working days notice to the County of Ingham. Individuals with disabilities requiring
auxiliary aids or services should contact the County of Ingham in writing or by calling the following: Ingham County Board
of Commissioners, P.O. Box 319, Mason, MI 48854 Phone: (517) 676-7200. A quorum of the Board of Commissioners
may be in attendance at this meeting.
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The following items have attachments available in the Board of Commissioners Office:
1. County Treasurer - Presentation Regarding Michigan's New System for the Collection of Delinquent Property Taxes
2. Animal Control - Resolution to Amend Dog Licensing and Animal Control Fees
3. FIA - Resolution Authorizing an Amended 1998-99 Child Care Budget and Contingency Fund Appropriation for the
Family Independence Agency (tabled last meeting)
6. CATA - Resolution Authorizing the Third Amendment to the Agreement with the Capital Area Transportation Authority
Dated October 1, 1996 Through December 31, 2000
8. Community Agencies - Resolution Authorizing 2000 Agreements for Community Agencies -
9. Purchasing & Properties - Proposal to Lease County Property on South Washington
Avenue-Information
10. Controllers Office - Resolution Authorizing Adjustments to the 1999 Ingham County Budget
FINANCE COMMITTEE
Minutes
Members Present: Jean McDonald, Virgil Bernero, Mark Grebner, Calvin Lynch,
Randy Schafer and Tom Minter
Members Absent: Wallace Juall
Others Present: Jerry Ambrose, Paul Pratt, Roger Fleming, Bruce Bragg, Allan Spyke,
Joan Jackson Johnson, Mary Kay Scullion, Jack Restuccia, Mary Sabaj
and Bob Sheahan
The meeting was called to order by Chairperson McDonald at 7:00 p.m. in the Personnel Conference Room of the Human
Services Building, 5303 South Cedar, Lansing.
Approval of the August 18, 1999 Minutes
MOVED BY COMM. MINTER, SUPPORTED BY COMM. LYNCH, TO APPROVE THE AUGUST 18 MINUTES.
MOTION CARRIED UNANIMOUSLY. Absent: Comm. Juall
Additions to the Agenda
Resolutions in items 1a and 4a were amended in the Administrative Services/Personnel Committee.
6. Item pulled from the agenda
7. The funding for the resolution reads as $5,133. It should read $4,133.
10d. Item does not go to Finance
4e. Late - CCAB Resolution
13b. Memo and Resolution Authorizing an Appropriation to the Census 2000 Complete Count
Committee
Limited Public Comment: None
13a. Controller - Budget Update for 1999 & 2000
Mr. Ambrose distributed copies of the 1999 Contingency informational sheet to the Committee. The current amount in the
1999 Contingency Fund is $228,120. If the Committee approves the Resolutions on tonight's agenda, the Fund balance will
be $57,405. Recommendations regarding the third quarter budget adjustments will be distributed during the next round of
meetings. Family Court has made a recommendation regarding their side of the Child Care Fund. The recommendation will
be higher than expected.
Mr. Ambrose explained that there were big ticket items which affected the budget this year. One such item was the Sheriff's
handguns. The County does expect to recover some of the $90,000 for the handguns. The anticipated amount is $40,000
to $50,000. This money would be added to the Contingency Fund. The County's spending plan has been stretched in the
area of where money has been set aside for unexpected items.
In response to Comm. Schafer, Mr. Ambrose explained that the Metro Squad reimbursement is for the year 2000 budget. It
is expected that the amount of expenses will be offset by forfeitures which are to be received.
Chairperson McDonald stated she will be especially careful in reviewing requests for contingency funds to determine if those
funds are actually needed at this time.
Mr. Ambrose explained that the year 2000 budgets have been reviewed by the liaison committees. The Human Services and
Law & Courts Committees have recommended additional funding in an amount which slightly exceeds $300,000. He also
explained that the Friend of the Court issue has not been resolved. If the parenting time money is not approved, the $50,000
which has been set aside will not be sufficient. Agreements have not been received relative to letters of understanding for
health insurance costs. If the agreements are not received, the health insurance budget will be short by approximately
$300,000. Information regarding the level of success regarding the letters of understanding will be available during the
October Board meeting when the Budget is presented for adoption.
b. Memo and Resolution Authorizing an Appropriation to the Census 2000 Complete Count Committee
Chairperson Pratt explained that the Complete Count Committee represents a broad spectrum of the community. The
undercount will be in Lansing. The CCC is working with the Census Bureau in an effort to help the Bureau. A budget has
been developed and the City of Lansing has agreed to appropriate at least $5,000 to this budget. The County will receive
revenue sharing based on population. Therefore, it is reasonable for the County to appropriate funds for this matter. The
County's appropriation would be contingent upon action by the City of Lansing.
Comm. Grebner explained that East Lansing's problems are different and this fact should be taken into consideration. The
problems are primarily technical in nature. He further explained that there is an undercount concern in East Lansing.
MOVED BY COMM. SCHAFER, SUPPORTED BY COMM. LYNCH, TO APPROVE THE APPROPRIATION OF
$5,000 FROM THE CONTINGENCY FUND TOWARD THE CENSUS COUNT CONTINGENT UPON THE CITY OF
LANSING'S APPROPRIATION. MOTION CARRIED UNANIMOUSLY.
MOVED BY COMM. SCHAFER, SUPPORTED BY COMM. GREBNER, TO APPROVE A CONSENT AGENDA FOR
THE FOLLOWING ITEMS:
3. Fair Board - Resolution Amending Resolution #99-168 Authorizing an Adjustment to the 1999 Fairgrounds
Budget
4b. Resolution Authorizing Entering into Subcontracts for FY 1999 - 2000 Community Corrections Programs
4c. Resolution Authorizing Entering Into a Contract with the Office of Drug Control Policy for the FY 1999-2000 Funding for the Hayford Street Clinic Project
4d. Resolution Authorizing the Acceptance of a M.D.O.C. Supplemental Appropriation for the Purchase of a Van to be
Used by the CCAB Administered Community Service Program
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5. IJIGS - Resolution Authorizing Entering Into a Grant Contract with the Office of Drug Control Policy for the Ingham
County/Lansing Police Department/Michigan State Police Automated Identification Record Building System
8. Human Resources Department - Resolution Reorganizing Certain Functions of the Financial Services Department
10. Health Department
11. Animal Control
a. Resolution to Enter Into a One Year Agreement with Certain Veterinarians in Ingham County for the Sale of Dog Licenses
b. Resolution to Authorize Funds for the Abatement of Nuisance Skunks in Lansing Township
12. Purchasing & Properties - Resolution Authorizing an Extension to the Lease with Quality Dairy Company
MOTION CARRIED UNANIMOUSLY. Absent: Comm. Juall
MOVED BY COMM. SCHAFER, SUPPORTED BY COMM. GREBNER, TO APPROVE THE ITEMS ON THE
CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. Absent: Comm. Juall
1. Sheriff's Office
a. Resolution to Accept a Grant for a Crime Analyst for Youth Gang Crimes and for Youth Gang and Violence
Reduction Programs
Chairperson McDonald explained that this Resolution was amended in the Administrative Services/Personnel Committee.
Mr. Spyke explained that the seminars were developed to train trainers from each school district in the County. The
Committee discussed this item further.
MOVED BY COMM. LYNCH, SUPPORTED BY COMM. SCHAFER, TO APPROVE THE RESOLUTION TO
ACCEPT A GRANT FOR A CRIME ANALYST FOR YOUTH GANG CRIMES AND FOR YOUTH GANG
VIOLENCE REDUCTION PROGRAMS. MOTION CARRIED UNANIMOUSLY. Absent: Comm. Juall
b. Resolution to Apply for a Grant to Create a "C.U.T.T." Program
In response to Chairperson McDonald, Mr. Spyke explained that only one CUTT Program is in operation within the County.
The Program will be administered by the Ingham Intermediate School District.
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MOVED BY COMM. SCHAFER, SUPPORTED BY COMM. GREBNER, TO APPROVE THE RESOLUTION TO APPLY FOR A GRANT TO CREATE A "C.U.T.T." PROGRAM. MOTION
CARRIED UNANIMOUSLY. Absent: Comm. Juall
In response to Chairperson McDonald, Mr. Spyke explained that the grant funds will be set aside for the Ingham County
Sheriff's Office. The police agencies with the County will have the opportunity to apply for and receive federal grant funds.
Comm. Grebner suggested that in the future, items similar to this matter should be referred to the 911 Advisory Committee
for their information.
Mr. Spyke explained to Comm. Minter that the County's infrastructure is currently beyond its life expectancy. This situation
affects the mobile radio communications systems. The deputies in the field have inadequate radio communications. The
grant will provide the funding to cover the in-car computers. However, the grant will not necessarily allow the Sheriff's
Office to access data from all four corners of the County. Once the out county issues have been addressed, the computers
will be able to access all areas of the County.
Mr. Ambrose explained that the maintenance costs will be approximately $6,000 per year and the equipment may need to be
replaced in three to four years. It would make sense that the replacement costs would be a part of 911 in the future.
MOVED BY COMM. SCHAFER, SUPPORTED BY COMM. GREBNER, TO APPROVE THE RESOLUTION TO
ACCEPT THE COPS MORE 1998 GRANT AWARD. MOTION CARRIED UNANIMOUSLY. Absent: Comm. Juall
2. Prosecuting Attorney - Resolution Authorizing Entering Into Contract with the State of
Michigan-Department of Community Health Office of Drug Control Policy for the Byrne Memorial Formula Grant Program
for the Prosecuting Attorney's Office
MOVED BY COMM. SCHAFER, SUPPORTED BY COMM. MINTER, TO APPROVE THE RESOLUTION
AUTHORIZING ENTERING INTO CONTRACT WITH THE STATE OF MICHIGAN-DEPARTMENT OF
COMMUNITY HEALTH OFFICE OF DRUG CONTROL POLICY FOR THE BYRNE MEMORIAL FORMULA
GRANT PROGRAM FOR THE PROSECUTING ATTORNEY'S OFFICE. MOTION CARRIED UNANIMOUSLY.
Absent: Comm. Juall
4. CCAB
a. Resolution Authorizing a Lease Contract with the Community Mental Health Board of Clinton, Eaton, and
Ingham Counties for the Purpose of Expanding the House of Commons, and Authorizing the Renovation of the Library
Services Building by the Ingham County Building Authority - Attachment
Chairperson McDonald stated that this Resolution was amended in the Administrative Services/Personnel Committee. Mr. Ambrose explained that he believes Chairperson McDonald's intent with the amendment was to delete other community corrections boards and other counties. The Chair agreed with Mr. Ambrose and stated that "other Community Corrections Advisory Boards and counties" should be deleted from the amended paragraph.
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MOVED BY COMM. GREBNER, SUPPORTED BY COMM. MINTER, TO APPROVE THE RESOLUTION
AUTHORIZING A LEASE CONTRACT WITH THE COMMUNITY MENTAL HEALTH BOARD OF CLINTON,
EATON AND INGHAM COUNTIES FOR THE PURPOSE OF EXPANDING THE HOUSE OF COMMONS, AND
AUTHORIZING THE RENOVATION OF THE LIBRARY SERVICES BUILDING BY THE INGHAM COUNTY
BUILDING AUTHORITY AS AMENDED BY ADMINISTRATIVE SERVICES COMMITTEE WITH THE
CORRECTION STATED ABOVE.
MOVED BY COMM. GREBNER, SUPPORTED BY COMM. MINTER, AMEND HIS MOTION TO LEAVE "OTHER
COMMUNITY CORRECTIONS ADVISORY BOARDS AND COUNTIES" IN THE AMENDED PARAGRAPH.
Comm. Grebner asked if the County would bar people from other counties to the Program. It would make sense to have a
waiting list and to give Ingham County residents priority. People from other counties are housed in the current Program. In
order to continue the Program, it may be necessary at times to allow people into the Program from other counties.
In response to Comm. Bernero, Mr. Sheahan stated that people from outside the County have to meet the same criteria as
County residents for admittance to the Program. He also explained that the Program would be put at risk by limiting the
services to Ingham County residents.
Comm. Grebner proposed an amendment to his motion. The following language should be added to the end of the
paragraph: ", with probationers from outside Ingham County required to meet the same high standards and accepted only
when no qualified Ingham residents are available for placement."
Chairperson McDonald stated that if the beds are not filled, that information should be publicized. The public should know
who is not supporting the Program.
Ms. Scullion explained that the Jail Population Coordinator keeps a list of inmates who are waiting placement to treatment
programs.
Chairperson Pratt agreed with Chairperson McDonald's statement. The County needs to know if the sentencing judges are
not fulling using the system. He suggested an amendment regarding a reporting requirement. The County should know if
the Program is accepting out of County people. Mr. Sheahan supported this request.
Comm. Grebner suggested that a waiting list should be implemented at the House of Commons.
Comm. Grebner suggested another BE IT FURTHER RESOLVED paragraph which would state:
BE IT FURTHER RESOLVED, THAT IN THE EVENT THERE ARE UNFILLED BEDS OR PROBATIONERS ARE
ACCEPTED FROM OTHER COUNTIES, THE CCAB/HOUSE OF COMMONS WILL REPORT TO THE LAW &
COURTS COMMITTEE.
This was accepted as a friendly amendment.
MOTION TO AMEND CARRIED UNANIMOUSLY. Absent: Comm. Juall
MOTION CARRIED UNANIMOUSLY. Absent: Comm. Juall
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7. Loaves and Fishes - Resolution Authorizing an Appropriation from the Contingency Fund and Authorizing a Contract with the Loaves and Fishes for the Overnight Shelter Program
In response to Chairperson McDonald, Ms. Jackson explained that Hager Fox did install the air conditioning and furnace
units during the first part of July. The City of Lansing inspected the Loaves and Fishes facility and found it to be in violation
of a number of items which posed a hazardous situation to the guests. The City of Lansing's funds were diverted to correct
the violations. Therefore, additional funds are needed to pay for the air conditioning and furnace.
Chairperson McDonald stated that she spoke with person from Hager Fox who conducted the assessment. Hager Fox
informed Chairperson McDonald that Loaves and Fishes did not ask them to conduct a pro bono service. Hager Fox is
known for doing pro bono work. Ms. Jackson explained that the price was reduced.
Comm. Bernero explained that there are times when an agency needs something done in a short period of time.
MOVED BY COMM. SCHAFER, SUPPORTED BY COMM. GREBNER, TO APPROVE THE RESOLUTION
AUTHORIZING AN APPROPRIATION FROM THE CONTINGENCY FUND AND AUTHORIZING A CONTRACT
WITH THE LOAVES AND FISHES FOR THE OVERNIGHT SHELTER PROGRAM. MOTION CARRIED
UNANIMOUSLY. Absent: Comm. Juall
4e. CCAB - Resolution Precluding Ingham County Probation Residential Eligibility for Offenders Who Have Been
Convicted of a Violent Offense Listed in this Resolution
Comm. Grebner proposed a BE IT FURTHER RESOLVED, that the CCAB is invited to submit a modified list, including
specific time limits. Comm. Bernero stated that the proposed amendment is not friendly. Chairperson McDonald explained
that she would not support the proposed amendment.
In response to Comm. Lynch, Ms. Scullion explained that, historically, appendix A has only applied to the instant offense.
Appendix A is not a lifetime ban. Comm. Lynch stated the Committee should trust the people who run the PRC program.
The resolution should be sent back to Committee.
MOVED BY COMM. GREBNER, SUPPORTED BY COMM. MINTER, TO AMEND THE RESOLUTION TO INVITE
THE CCAB TO PROPOSE A REVISED LIST TO THE LAW & COURTS COMMITTEE.
Chairperson Pratt explained that the CCAB and CMH did not have a problem with the proposed resolution at the Law &
Courts meeting. The resolution essentially incorporates their current practices. Mr. Sheahan stated he believes the list was
proposed due to the neighborhood concerns. CMH does screen for violent tendencies.
MOVED BY COMM. MINTER, SUPPORTED BY COMM. LYNCH, TO TABLE THE RESOLUTION. MOTION
FAILED with Comms. Lynch and Schafer voting YES.
Comm. Minter explained that he did not vote for his motion to table because other people would like to speak to the issue.
Therefore, Comm. Minter pulled his motion.
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Comm. Grebner suggested that the Resolution could be passed and the CCAB could be requested to submit a revised list. The revised list would be discussed at a later date.
Comm. Schafer stated that he agreed with Comm. Bernero's resolution. The eligibility criteria should be clearly stated.
Comm. Bernero thanked Ms. Scullion and Ms. Sabaj for preparing the resolution at the request of the Law & Courts
Committee. He stated he would stand by the resolution as written. The amendment he offered and then pulled at the L&C
meeting was to prevent anyone who was ever convicted of a violent offense from being placed in the PRC. Comm. Bernero
stated he believed at the time that he had the support of the L&C Committee. If this resolution does not pass, he stated he
doesn't believe he can support much of the CCAB resolutions. His hope is to save the House of Commons' program.
Comm. Grebner explained that the list was not available at the L&C meeting. He stated he could support the list as it is.
However, if the CCAB or CMH would like to propose a different list, it could be submitted before the Board in a timely
manner. Comm. Minter stated the list is important. It should be put in place before the program is in operation.
Comm. Bernero stated the PRC issue has been the most mired issue in politics as any issue he has seen in his time on the
Board. Any resolution can be improved upon in the future. Adjustments will be considered. He does not want to invite the
CCAB to remove items from the list. It would be a spite to the public to approve the list and state that it may be changed.
This would invite unnecessary trouble. Comm. Bernero explained that he would not have any trouble with a report.
Comm. Lynch stated he was also concerned with the lifetime ban. The resolution would ban a person who had committed a
crime as a juvenile and then had a clean record until adulthood when the person has an accident with a snowmobile and kills
someone. That person would not be eligible for the House of Commons.
Chairperson McDonald stated her concern regarding the Board's credibility. It would be smart to state that the Board is
concerned with the items on the list. However, some items on the list should be reviewed. The items should be reviewed
and then the list could be resubmitted to the L&C Committee.
Comm. Grebner suggested that the Committee adopt the list and then give the public notice that the Board has a few doubts
about some of the items on the list.
Comm. Minter offered a friendly amendment to the motion to amend to state that the revised list would be submitted in
three months. Comm. Bernero stated he was not open to the idea of inviting changes to the language. CCAB should be
required to submit a report. Chairperson Pratt agreed with Comm. Bernero's statement.
Ms. Scullion explained that it would not be unreasonable to submit a report to the Board a few months after the PRC is in
operation. The current CCAB has not seen this list. In the normal course of business, the CCAB would come back before
the L&C Committee to revisit the list.
MOTION TO AMEND FAILED with Comm. Grebner voting YES.
Comm. Minter stated he was persuaded by Ms. Scullion's statement.
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MOVED BY COMM. SCHAFER, SUPPORTED BY COMM. BERNERO, TO APPROVE THE RESOLUTION PRECLUDING INGHAM COUNTY PROBATION RESIDENTIAL ELIGIBILITY FOR OFFENDERS WHO HAVE BEEN CONVICTED OF A VIOLENT OFFENSE LISTED IN THIS RESOLUTION. MOTION CARRIED with Comms. McDonald and Lynch voting NO.
9. F IA - Resolution Authorizing an Amended 1998-99 Child Care Budget and Contingency Fund Appropriation for the
Family Independence Agency
Chairperson McDonald encouraged this Committee to table this Resolution and to have FIA report back to the Committee.
She stated her concerns that FIA does not have plans for staffing the child care unit to reduce their dependency on higher
cost institutions. Not all kids should remain in their homes around their families. The money is not needed at this time. FIA
should be invited to come back and discuss this issue. Comm. Bernero agreed with Chairperson McDonald. It would be
worthwhile to hear directly from FIA.
MOVED BY COMM. LYNCH, SUPPORTED BY COMM. BERNERO, TO TABLE THE RESOLUTION
AUTHORIZING AN AMENDED 1998-99 CHILD CARE BUDGET AND CONTINGENCY FUND APPROPRIATION
FOR THE FAMILY INDEPENDENCE AGENCY.MOTION CARRIED UNANIMOUSLY.
In response to Comm. Lynch, Mr. Ambrose explained the process of the budget hearings.
Announcements: None
Public Comment: None
The meeting adjourned at 8:37 p.m.
Respectfully submitted,
Debra Neff
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FINANCE COMMITTEE
Minutes
Members Present: Jean McDonald, Virgil Bernero, Mark Grebner, Calvin Lynch,
Randy Schafer, Wallace Juall and Tom Minter
Members Absent: None
Others Present: Darnell Earley, Jerry Ambrose, Paul Pratt, John Neilsen, Bruce Bragg, Terri Younger, Scott Patton, Mike Bryanton, Bob Moore, Bruce Miller, Judge Houk, Joe Lessard, Debra Brinson, Jean O'Hagan, Jody Kranz, Shelly Bauer,
Matthew Myers, Vicki Freeman, Mary Sabaj, Bob Sheahan and others
The meeting was called to order by Chairperson McDonald at 7:00 p.m. in the Personnel Conference Room of the Human
Services Building, 5303 South Cedar, Lansing.
Additions to the Agenda
Mr. Ambrose's Memorandum regarding 2000 Recommended Budget
Limited Public Comment: None
1. Overview of Liaison Committee Recommendations
2. Review and Action on Human Services Committee Recommendations
MOVED BY COMM. SCHAFER, SUPPORTED BY COMM. GREBNER, TO APPROVE THE CONTROLLER'S
RECOMMENDED BUDGET FOR THE HUMAN SERVICES COMMITTEE. MOTION CARRIED UNANIMOUSLY.
Absent: Comm. Bernero
3. Review and Action on Administrative Services/Personnel Committee Recommendations
4. Review and Action on Law and Courts Committee Recommendations
MOVED BY COMM. GREBNER, SUPPORTED BY COMM. JUALL, TO ACCEPT THE CONTROLLER'S
RECOMMENDED BUDGET AS MODIFIED BY THE ADMINISTRATIVE SERVICES/PERSONNEL, AND LAW &
COURTS COMMITTEES AND TO PLACE THE ITEMS REFERRED FROM THOSE LIAISON COMMITTEES AND
THE HUMAN SERVICES COMMITTEE ON THE STRATEGIC PLANNING LIST. MOTION CARRIED
UNANIMOUSLY. Absent: Comm. Bernero
5. Action to Incorporate Strategic Planning Initiative Funds into Recommended Budget
MOVED BY COMM. LYNCH, SUPPORTED BY COMM. MCDONALD, TO REMOVE THE DISTRICT COURT
REQUEST FOR $53,000 FROM THE STRATEGIC PLANNING LIST. MOTION FAILED with Comms. Bernero,
Lynch and Minter voting YES.
MOVED BY COMM. GREBNER, SUPPORTED BY COMM. SCHAFER, TO AMEND THE DISTRICT COURT
REQUEST FROM $53,000 TO $36,152 AND TO REMOVE THE AMOUNT FROM THE STRATEGIC PLANNING
LIST AND TO PLACE THAT AMOUNT IN THE CAPITAL IMPROVEMENTS BUDGET. MOTION CARRIED UNANIMOUSLY.
MOVED BY COMM. GREBNER, SUPPORTED BY COMM. SCHAFER, TO APPROVE THE STRATEGIC
PLANNING INITIATIVE FUNDS AS AMENDED. MOTION CARRIED UNANIMOUSLY.
6. Other Adjustments
MOVED BY COMM. SCHAFER, SUPPORTED BY COMM. JUALL, TO APPROVE THE BUDGET ADJUSTMENTS
AS CONTAINED IN MR. AMBROSE'S MEMORANDUM. MOTION CARRIED UNANIMOUSLY.
7. Adoption of Finance Recommended Budget
MOVED BY COMM. GREBNER, SUPPORTED BY COMM. SCHAFER, TO ADOPT THE FINANCE
RECOMMENDED BUDGET. MOTION CARRIED UNANIMOUSLY.
Announcements: None
Public Comment: None
The meeting adjourned at 7:38 p.m.
Respectfully submitted,
Debra Neff
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RESOLUTION STAFF REVIEW DATE September 21, 1999
Agenda Item Title: Resolution to Amend Dog Licensing and Animal Control Fees
Submitted by: Animal Control
Committees: Ad.Ser/Per. , H.S. , Law & Cts. * , Finance *
Summary of Proposed Action: This resolution authorizes Ingham County to increase animal control fees as outlined in the
attached ANIMAL CONTROL 2000 BUDGET REQUESTS, Scenario II. These new fees were discussed as part of a
package to increase service during the budget process with the Animal Control Director. The resolution authorizes the
increases effective December 1, 1999 to coincide with the start of the sale of new dog licenses. This would also reclassify an
ACO to Sergeant, add a seasonal ACO - Road patrol officer and upgrade dispatching hours to provide additional weekend service.
Financial Implications
Current Fees Proposed Fees
Dog Licenses
@ regular $15.00 $18.00
@ sterilized $ 7.00 $ 8.00
@delinquent $30.00 $30.00
Euthanasia $ No fee $25.00
Under this proposal the $32,431 in new costs would be paid for by the proposed fees being adopted which would generate
approximately $35,807 in new revenues.
Other Implications
Staff Recommendation: JA DE JN * HH
This resolution should be approved.
MEMORANDUM
TO: Honorable Mark Grebner, Chairperson, Law and Courts
Honorable Jean M. McDonald, Chairperson, Finance
FROM: Roger M. Fleming, Director
DATE: September 22, 1999
RE: Resolution to Amend Dog License and Animal Control Fees
The Ingham County Animal Control proposed budget for the year 2000 included requests for enhancements in personnel.
These requests were a result of many contacts with neighborhood groups and numerous interactions with citizens of Ingham
County who expressed a certain amount of dissatisfaction with the current level of service available from Animal Control.
The two most cited areas of complaints were the response capabilities on weekends, slow response times in the summer
months and the inability to conduct Animal Control administrative business on Saturdays. Currently, we have only one road
deputy working one eight hour shift on Saturdays. No deputies are currently assigned on Sundays.
During the month of August, 1999, for example, Animal Control experienced a total of 21 requests for service which we
were unable to answer on the day requested. These runs were carried over to the next business day. True, we do prioritize
the importance of the calls and see to it that those which need a priority response get a priority response, still, this
phenomenon is illustrative of the nature of our workload during the summer months. It is not at all unusual for citizens to
wait many hours for an Animal Control response on routine calls during the warmer months.
A year- round complaint has been the inaccessibility of our shelter administrative staff for the conducting of routine shelter
business. Our Shelter office hours for animal redemptions, adoptions, and the issuance of dog licenses correspond, in most
part, with those hours of the day when citizens are at work. Many of these citizens have expressed a desire to be able to
conduct business at the Shelter on Saturdays. They have found it extremely difficult to get to the Animal Shelter during
their normal work days. We currently have a staff member at the shelter for a half day on Saturday; primarily for animal
care. This kennel person does open the animal area to public viewing while they are here on Saturday, but there is no ability
to conduct Shelter business.
Our 2000 budget request addressed these issues by requesting the enhancement of a part time dispatcher to full time, an
additional officer seasonally, to increase our ability to provide service during the summer, and the promotion of an officer to
working road supervisor to ensure proper supervision of road personnel. In the face of ever increasing personnel and health
care costs, the Controllers Recommended Budget could not include these requests. Funding for these enhancements is being
sought through an increase in Dog License fees. If the proposed resolution is adopted, funding will be available to assign an
additional deputy on Saturdays and assign a deputy to work on the road on Sundays, during the summer season. I have
included with this memorandum a synopsis of license fee scenarios and their resulting expected revenues. I have sought to
devise an approach to the budget which would have the most direct impact on the most sought after service enhancements,
and to do so in the most cost effective way.
The proposed resolution also contains an authorization to impose a fee which before now, has not been in place. Citizens
who desire to have their pets euthanized (usually due to old age or illness) may bring their animal to the Ingham County
Animal Shelter and have that service performed for no more than the usual surrender fee, ($7.00 for dogs $5.00 for cats).
Veterinarians in our County perform this same service from $25.00 to $75.00. The cost to euthanize an animal includes
staff time, pharmaceuticals and dead animal disposal. The proposed $25.00 fee for this service will just cover the actual
costs to the County to euthanize an animal. The simple, "animal surrender fee," would not be changed. Currently, because
we are priced so far below market for this service, we receive up to 500 requests per year from animal owners who are in
this situation. The fee I propose should drive some of this demand for service back into the private sector and to the animal
owner's family veterinarian. Additionally, this proposed fee would stimulate some revenue for the service enhancements.
The resolution, as prepared, would raise an estimated $35,807. The cost of the proposed staff increase is estimated to be
$32,431. Dog license fees have not been raised since 1989.
Introduced by the Law & Courts and Finance Committees of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION TO AMEND DOG LICENSING AND ANIMAL CONTROL FEES
WHEREAS, the Ingham County Animal Control Ordinance was adopted by the Board of Commissioners on September 18,
1972; and
WHEREAS, the Ingham County Animal Control Ordinance when last amended on July 27, 1999, provided that dog license
fees established by the Animal Control Ordinance may be changed from time to time on or before November 1st of each year
by the Board of Commissioners; and
WHEREAS, the fees set for the licensing of dogs in Ingham County have remained unchanged since October of 1989; and
WHEREAS, increased revenues are necessary in order to provide funding for desired additional Animal Control services
benefitting the citizens of Ingham County.
THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby adopts the following fee
schedule for dog licenses in Ingham County effective December 1, 1999:
Sterilized $ 8.00
Unsterilized 18.00
Delinquent Sterilized 30.00
Delinquent Unsterilized 30.00
BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners hereby amends the schedule of Animal
Control fees by adding the following fee:
Animal Surrendered By Owner For Euthanasia, $25.00
BE IT FURTHER RESOLVED, that other Animal Control fee schedules currently in effect remain unchanged.
RESOLUTION STAFF REVIEW DATE: September 4, 1999
Agenda Item Title: Resolution Authorizing a Contingency Appropriation to the Family Independence Agency 1998-99 Budget
Submitted by: Family Independence Agency
Committees: Ad.Ser/Per. , H.R. * , Law & Cts. , Finance *
Summary of Proposed Action: This resolution will amend the 1998-99 FIA Child Care Fund (CCF) Budget by increasing it
by $106,485 primarily because of a dramatic increase of children entering family foster care and payment increases to foster
parents and agencies. (See Attached Documentation.).
Financial Implications: The FIA budget will increase by $212,970 of which $106,485 is County Expense to come from the
Contingency Fund. This budget adjustment will be to the 1999 Fiscal Year for the FIA, and will be used against the
1998-99 Child Care fund.
This practice has occurred during the past several years, and last year the FIA budget was increased by $308,460 of which
$154,776 was County Expense from the Contingency Fund. The Board of Commissioners authorized $507,909 in the 1999
budget, the amount necessary to get to the amended 1998 budget level to plan for these increased expenditures, however, it
is still not adequate.
Other Implications: The FIA CCF for 1999-00 FY has increased to $611,645, an amount similar to the amended 1998-99
budget. This should relieve the financial pressure under current rates of usage in the near future, assuming the rates of
purchased foster care stabilize.
Staff Recommendation: JA DE JN * HH
This resolution should be approved and the FIA should commit to adequately staff their foster care unit to reduce their
dependance on the higher cost private agencies.
Introduced by the Human Services and Finance Committees of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION AUTHORIZING A CONTINGENCY APPROPRIATION TO THE
FAMILY INDEPENDENCE AGENCY 1998-99 BUDGET
WHEREAS, the Ingham County FIA has identified a significant increase in projected expenses from primarily a large
increase in family foster care and residential placement costs for the 1999 Child Care Fund budget; and
WHEREAS, the FIA is requesting the Ingham County Board of Commissioners to increase their 1999 budget appropriation accordingly.
THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorize an increase in the FIA 1999
Child Care Fund budget appropriation by a total of $106,485.
BE IT FURTHER RESOLVED, that the Controller is directed to transfer these funds from the 1999 Contingency Fund and
to amend the 1999 FIA budget in accordance with this resolution.
RESOLUTION STAFF REVIEW DATE: September 13, 1999
Agenda Item Title: Resolution Approving the Recommendations of the IJIGS Committee for the Settlement of County
Claims from the Printrack International Inc. Contract
Submitted by: IJIG's
Committees: Ad.Ser/Per. * , H.S. , Law & Cts. * , Finance *
Summary of Proposed Action: This resolution will authorize the Ingham County Board of Commissioners to accept the
recommendations of the IJIGS Committee to accept a financial settlement with Printrack International Inc. in the amount of
$152,099.70 in full settlement of any and all claims that the County has with respect to the original contract. The original
project budget awarded this scope of work to Printrack International Inc (originally TFP), however it was determined that
they would not be able to perform their contract obligations. The Board of Commissioners authorized contracts with
several other vendors.
Financial Implications: The settlement is recommended for $152,099.70. All the project funds were from the IJIS budget
and this settlement will go back to the IJIS budget.
Other Implications: The County Controller, County Attorney, and the IJIG's Committee are recommending this action.
Staff Recommendation: JA DE JN * HH
This resolution should be approved.
c IJIG's Committee
Introduced by the Law & Courts, Administrative Services/Personnel, and Finance Committees
of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION APPROVING THE RECOMMENDATIONS OF THE IJIGS COMMITTEE FOR THE SETTLEMENT
OF COUNTY CLAIMS FROM THE PRINTRACK INTERNATIONAL INC. CONTRACT
WHEREAS, the Board of Commissioners authorized the formation of the IJIGS Committee to develop a comprehensive
integrated criminal justice information system in Ingham County; and
WHEREAS, the Board of Commissioners authorized a project budget and contracts with vendors for the hardware and
software systems through Resolution # 96-247; and
WHEREAS, TFP was selected as the vendor for the Sheriff's Office portion of this project; and
WHEREAS, TFP was acquired by Printrack International Inc. and the contract was terminated due to their failure to
adequately perform and the remainder of the work was awarded to other vendors through Resolutions #98-185, #98-115,
and #98-249; and
WHEREAS, the IJIG'S Committee is now recommending a financial settlement of the original Printrack International Inc.
contract as recommended by the County Controller and County Attorney.
THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners accepts the recommendations of the
IJIGS Committee to accept a financial settlement with Printrack International Inc. in the amount of $152,099.70 in full
settlement of any and all claims that the County has with respect to the original contract.
BE IT FURTHER RESOLVED, that the Controller is authorized to make the necessary budget adjustments to the 1999
IJIS Budget, and that the Chairperson is authorized to sign documents and contracts consistent with this resolution and
approved as to form by the County Attorney.
RESOLUTION STAFF REVIEW DATE: September 29, 1999
Agenda Item Title: Resolution to Authorize the Necessary Maintenance on Floors at the Ingham County Youth Center
Submitted by: Family Court/Youth Center
Committees: Ad.Ser/Per. , H.S. , Law & Cts. * , Finance *
Summary of Proposed Action: This resolution will authorize Purchasing & Properties Department to take proposals to
select a vendor to remove and replace the floors at the Youth Center.
Financial Implications: Proposals will be taken and awarded to the vendor with the lowest acceptable proposal at a cost not
to exceed $15,000 to come from the carpet maintenance budget.
Other Implications: The floors substandard condition was noted in a Youth Center inspection report earlier this year.
Staff Recommendation: JA DE JN * HH
This resolution should be approved.
Introduced by the Law and Courts and Finance Committees of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION TO AUTHORIZE THE NECESSARY MAINTENANCE ON FLOORS AT THE INGHAM COUNTY YOUTH CENTER
WHEREAS, the residents rooms at the Youth Center are in need of maintenance involving old tiles being removed and new
flooring being put in; and
WHEREAS, the Purchasing & Properties Department has identified funds within their maintenance budget for this purpose.
THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby authorizes the Purchasing &
Properties Department take proposals to remove and replace the floors at the Youth Center and to award a contract to the
vendor with the lowest acceptable proposal at a cost not to exceed $15,000.
BE IT FURTHER RESOLVED, that these funds will come from the Purchasing & Properties carpeting budget 245 90119
031000 and that the Controller is authorized to make the necessary budgetary transfers in accordance with this resolution.
BE IT FURTHER RESOLVED, that the Chairperson of the Ingham County Board of Commissioners and the County Clerk
are authorized to sign any necessary contract documents consistent with this resolution and approved as to form by the
County Attorney.
RESOLUTION STAFF REVIEW DATE August 31, 1999
Agenda Item Title: Resolution Authorizing the Third Amendment to the Agreement with the Capital Area Transportation Authority Dated October 1, 1996 Through December 31, 2000
Submitted by: Capital Area Transportation Authority
Committees: Ad.Ser/Per. * , H.S. * , Law & Cts. , Finance *
Summary of Proposed Action: This resolution will authorize a contract with CATA through the countywide public
transportation millage level of 40/100 (.40) of one mill to be used for the purpose of funding a transportation system to be
used primarily by elderly and disabled persons in Ingham County. The revenues generated as a result of the millage levy
would be contracted to the Capital Area Transportation Authority to provide the transportation service
Financial Implications: These operational funds will come from any surplus funds from previous years and from the Special
Millage authorized from 1996 through 2000, at .40 of one mill.
The basic formula is CATA expenses, less fare box revenue, less federal revenue, less state revenue, before the County
contracted millage revenues are utilized.
Other Implications: The Scope of Services is attached. CATA is proposing that up to $60,000 will be used to purchase a
vehicle to help provide an additional spare to the 17 that are providing service.
Staff Recommendation: JA DE JN * HH
This resolution should be approved.
Introduced by the Human Services, Administrative Services\Personnel and Finance Committees of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION AUTHORIZING THE THIRD AMENDMENT TO THE AGREEMENT WITH THE CAPITAL AREA TRANSPORTATION AUTHORITY DATED
OCTOBER 1, 1996 THROUGH DECEMBER 31, 2000
WHEREAS, an agreement was authorized with the Capital Area Transportation Authority for the period ending September
30, 1999; and
WHEREAS, on August 6, 1996, the electorate approved a countywide public transportation millage level of 40/100 (.40) of
one mill to be used for the purpose of funding a transportation system to be used primarily by elderly and disabled persons in
Ingham County; and
WHEREAS, the Board of Commissioners envisioned that the revenues generated as a result of the millage levy would be
turned over to the Capital Area Transportation Authority and used to provide the transportation service; and
WHEREAS, it is desirable that a contract be authorized effective October 1, 1996, and continuing until December 31, 2000,
at which time the millage level approved August 6, 1996, will expire.
THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners approves an amendment to the
agreement with the Capital Area Transportation Authority (CATA), which authorizes the County to pay CATA the
expenses incurred for providing a public transportation system to be used primarily by elderly and disabled persons in
Ingham County from revenue generated as a result of the 1996 public transportation millage of 40/100 (.40) of one mill.
BE IT FURTHER RESOLVED, that for the period October 1, 1999 through September 30, 2000, the County shall
reimburse CATA as set forth in the attached Scope of Services.
BE IT FURTHER RESOLVED, that the actual term of the agreement shall be October 1, 1996 through December 31, 2000.
BE IT FURTHER RESOLVED, that the Chairperson of the Board and the County Clerk are hereby authorized to sign the
appropriate agreements and documents necessary to implement the above, subject to approval as to form by the County Attorney.
MEMORANDUM
To: Human Services Committee
Finance Committee
From: Bruce Bragg
Date: October 4, 1999
Subject: Recommendation to Subcontract for Lead Abatement Services
This is a recommendation to subcontract with Professional Services Industries, Inc. for services related to the Lead
Abatement grant activity included in the 1999-2000 Comprehensive Plan Budget and Contract agreement with the Michigan
Department of Community Health.
Through this grant activity, the Health Department works with a subcontractor to identify houses at risk of lead hazards.
Such houses are often identified by investigating the housing of children with lead poisoning. The subcontractor inspects the
house to identify any lead hazards. The subcontractor develops specifications for the abatement of the lead hazards. The
Health Department uses the specifications to put the abatement work out for bid. The best certified lead abatement
contractor, typically the lowest bidder, is identified and the MDCH contracts with that organization to abate the lead hazard.
The Health Department's subcontractor oversees the work of the certified abatement contractor.
In March 1999, the County issued an RFP for the oversight work. Professional Services Industries, Inc. (PSI) was the low
bidder and was issued a subcontract for the period April 1, 1999 through September 30, 1999, at which time the HUD Lead
Abatement Grant Agreement expires. The Lead Abatement Grant activity has been continued by including it in the CPBC
Agreement. The County must subcontract for the lead abatement oversight services.
The Health Department has been very pleased with the work of PSI and would like to continue the subcontract. The
County Attorney advises that it is not necessary to reissue a RFP for these services at this time.
I am recommending that the Board of Commissioners adopt the attached resolution and authorize a $41,000 subcontract
with Professional Services Industries, Inc. for services which include risk assessments and specifications for lead hazard
remediation for 25 to 30 at-risk homes. This services are required by the grant agreement and grant funds are available to
pay for the services.
Attachment
cc: John Jacobs w/attachment
Lynn Hermann w/attachment
Judy Williams w/attachment
Introduced by the Human Services and Finance Committees of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION TO AUTHORIZE A LEAD ABATEMENT SUBCONTRACT WITH PROFESSIONAL SERVICES
INDUSTRIES, INC.
WHEREAS, the County has operated a Lead Abatement grant program, funded by the Department of Housing and Urban
Development (HUD), for several years; and
WHEREAS, in April, 1999, the County issued an RFP for subcontracting the abatement work (assessing the identified
houses for lead hazard, developing the specifications for abating the lead hazard and overseeing the actual lead abatement
work being done by a licensed lead abatement contractor) and PSI (Professional Services Industries, Inc.) was the lowest,
fully qualified bidder; and
WHEREAS, the subcontract period expires on September 30, 1999, but the County's grant funding and responsibility will
continue, as the HUD Lead Abatement grant is incorporated into the 1999-2000 Comprehensive Plan Budget and Contract
agreement with the Michigan Department of Community Health, authorized by Resolution No. 99-175; and
WHEREAS, the County Attorney has advised that it is acceptable to continue the relationship with the contractor without
issuing a new RFP; and
WHEREAS, the Lead Poisoning Control Coordinator advises that the services performed by Professional Services
Industries, Inc. have been excellent, and the Health Officer has recommended that the Board of Commissioners authorize a
subcontract for the period October 1, 1999 through September 30, 2000.
THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizesa subcontract with
Professional Services Industries, Inc. (PSI) for up to $41,000 for the purposes of assessing between 25 and 30 identified
houses for lead hazard, developing the specifications for abating the lead hazard and overseeing the actual lead abatement
work to be performed by a licensed lead abatement contractor.
BE IT FURTHER RESOLVED, that the period of the subcontract shall be October 1, 1999 through September 30, 2000.
BE IT FURTHER RESOLVED, that the Board Chairperson is authorized to sign the subcontract after review by the
County Attorney.
MEMORANDUM
To: Human Services Committee
Finance Committee
From: Bruce Bragg
Date: October 4, 1999
Subject: Recommendation to Contract with Medicaid Qualified Health Plans for MSS/ISS and EPSDT Outreach Activities
This is a recommendation to authorize agreements with the three Medicaid Qualified Health Plans that operate in Ingham
County. The agreements would provide for Ingham County to implement outreach activities for MSS/ISS and EPSDT
services (Maternal Support Services/Infant Support Services and Early and Periodic Screening, Diagnosis and Treatment).
The State has provided Ingham County with about $250,000 annually for the last several years to conduct outreach
activities to identify persons eligible for Medicaid and assist them in the application process. These funds have come directly
to the County through the CPBC agreement. For 1999-2000, the Legislature has declared that the funds will go to the
Medicaid Qualified Health Plans and then to the local health departments through subcontracts. This is intended to assure
that there is cooperation and coordination between local health departments and the qualified health plans.
The total funding will remain at about $250,000 ($247,656 to be exact). A challenge for the Health Department is that the
focus of the funding will be changed. We will now be responsible for outreach and follow-up to persons enrolled in the
three qualified health plans. We are to assist the health plans to meet the requirements that their enrollees properly
participate in MSS/ISS and EPSDT services. The health plans and the Health Department will be challenged to continue the
outreach for eligibility purposes and still meet the direction to provide outreach and follow-up on MSS/ISS and EPSDT.
These funds are anticipated in the FY 2000 budget that the Board of Commissioners is now considering. The State has
advised that counties and local health departments must execute agreements with the qualified health plans prior to
November 1, 1999 or they will forfeit participation and receipt of funds for the first quarter.
I recommend that the Board of Commissioners adopt the attached resolution and authorize the proposed agreements with
qualified health plans serving Ingham County.
Attachment
cc: Bruce Miller w/attachment
John Jacobs w/attachment
Bob Townsend w/attachment
Introduced by the Human Services and Finance Committees of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION TO AUTHORIZE MSS/ISS AND EPSDT OUTREACH CONTRACTS
WHEREAS, the State of Michigan has for many years provided local health departments with financial resources to
implement outreach activities to identify residents eligible for Medicaid and to assist them in the eligibility process; and
WHEREAS, the Legislature, in the 1999-2000 Michigan Department of Community Health Appropriation Bill redirected
those funds through qualified health plans with Medicaid contracts, in an effort to assure cooperation between local health
departments and qualified health plans; and
WHEREAS, the outreach funds are included in the FY 2000 Health Department budget now being considered by the
Ingham County Board of Commissioners; and
WHEREAS, the Health Officer has recommended that the Board of Commissioners authorize MSS/ISS and EPSDT
Outreach contracts with the three qualified health plans with Medicaid contracts to operate in Ingham County.
THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes MSS/ISS and EPSDT
Outreach agreements with McLaren Health Plan, Inc.; Physicians Health Plan, Inc.; and The Wellness Plan.
BE IT FURTHER RESOLVED, that the period of the agreements shall be October 1, 1999 through September 30, 2000
and the total anticipated revenue from the three agreements is $247,656.
BE IT FURTHER RESOLVED, that the responsibilities of the Qualified Health Plans (QHP) include:
BE IT FURTHER RESOLVED, that the responsibilities of the Ingham County Health Department include:
BE IT FURTHER RESOLVED, that the Board Chairperson is authorized to sign the agreements after review by the County
Attorney.
MEMORANDUM
To: Human Services Committee
Administrative Services/Personnel Committee
Finance Committee
From: Bruce Bragg
Date: October 4, 1999
Subject: Recommendation to Accept a Federal Grant Award
This is a recommendation to accept an Adolescent Family Life Demonstration grant award from the Department of Health
and Human Services (DHHS). During the summer of 1999, the Health Department, working with the City of Lansing,
submitted a grant proposal to the DHHS.
The proposal was to implement educational activities that promote a healthy lifestyle among adolescents. The City/County
partnership proposed to do so by providing abstinence education to nine to fourteen year old youths, as well as to equip
their parents with the skills to effectively communicate their values and expectations regarding sexual activity and other risk
taking behavior to their children. Several programs were proposed to be implemented, including an After School Program
at five middle schools, a parent component that focuses on large businesses and their employees, an abstinence only peer
education workshop that teaches skills needed to refuse peer pressure, along with not less than four recreational events that
also promotes abstinence and teaches youths, workshop style, and how to refuse unhealthy behaviors.
The DHHS has awarded $144,340 for the period September 16, 1999 through September 15, 2000, to implement the
proposal, with opportunities for future year funding.
The attached resolution authorizes the County to receive the grant award, establishes two new grant funded positions in the
Health Department, authorizes the MIS Director to purchase computer equipment, authorizes a subcontract for program
evaluation, authorizes the Controller to amend the Health Department's FY 2000 budget to implement the grant, and
authorizes the Board Chairperson to sign any document necessary to implement the grant after they have been reviewed by
the County Attorney.
This project will be implemented by the Health Department through Willow Plaza Services. I recommend that the Board of
Commissioners adopt the attached resolution and make these authorizations.
Attachment
cc: Debbie Brinson w/attachment
Jay Donaldson w/attachment
Darnell Earley w/attachment
John Jacobs w/attachment
Judy Jager w/attachment
Bruce Miller w/attachment
Bob Townsend w/attachment
Introduced by the Human Services, Administrative Services/Personnel and Finance Committees of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION TO ACCEPT A FEDERAL ADOLESCENT FAMILY LIFE DEMONSTRATION GRANT AWARD, TO
ESTABLISH POSITIONS AND AMEND THE HEALTH DEPARTMENT'S BUDGET
WHEREAS, the County submitted a grant proposal to Department of Health and Human Services, with the purpose of
expanding efforts to support healthy lifestyles among adolescents, including the following activities:
"...providing abstinence education to nine to fourteen year old youths, as well as to equip their parents with the skills to
effectively communicate their values and expectations regarding sexual activity and other risk taking behavior to their
children. Several programs will be implemented, including an After School Program at five middle schools, a parent
component that focuses on large businesses and their employees, an abstinence only peer education workshop that teaches
skills needed to refuse peer pressure, along with not less than four recreational events that also promotes abstinence and
teaches youths, workshop style, and how to refuse unhealthy behaviors";and
WHEREAS, the Human Services Committee was notified of the grant proposal at its July, 1999 meeting; and
WHEREAS, the DHHS has awarded the grant to Ingham County; and
WHEREAS, the Health Officer has recommended that the Board of Commissioners accept the grant award, establish
positions and amend the Health Department's FY 2000 budget.
THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners accepts the Adolescent Family Life
Demonstration grant award from the Department of Health and Human Services.
BE IT FURTHER RESOLVED, that the project year will be September 16, 1999 through September 15, 2000 and that the
total program budget shall be $206,603, with $144,340 contributed by the DHHS and $62,263 contributed by Ingham
County in the form of in-kind services, derived of already budgeted revenue and expenditures.
BE IT FURTHER RESOLVED, that a full-time, grant funded, Assistant Social Worker position (ICEA P-3) shall be
established for the duration of the grant.
BE IT FURTHER RESOLVED, that a part-time, grant funded, Community Health Representative II (UAW TOPS D) shall
be established for the duration of the grant.
BE IT FURTHER RESOLVED, that the MIS Department Director is authorized to expend up to $2,500 for computer
equipment and software to support grant activities.
BE IT FURTHER RESOLVED, that a subcontract for $6,800 is authorized with the Institute for Children, Youth and
Families at Michigan State University to perform evaluation services related to the grant.
BE IT FURTHER RESOLVED, that the Controller is authorized to amend the Health Department's FY 2000 budget in
order to implement this resolution and the grant award.
BE IT FURTHER RESOLVED, that the Board Chairperson is authorized to sign any documents necessary to execute the
grant, including any subcontracts authorized herein or through the contract authorization process, after they have been
reviewed by the County Attorney.
Memorandum
TO: Human Services Committee
Finance Committee
FROM: Bruce Bragg
DATE: October 4, 1999
SUBJECT: Proposed Emergency Services Agreement with the Michigan Family Independence Agency
Many low-income, uninsured clients of Health Department clinics are not able to complete medical treatment because they
cannot afford to buy prescribed medications. During the past year, the United Way and the City of Lansing have made
contributions to the County to assist with this problem. The Michigan Family Independence Agency is now offering a
$5,000 grant for emergency medical service to also assist with the problem.
Through the agreement, the Health Department can assist clients who meet the following criteria with the purchase of one prescription:
- are a patient of a Health Department clinic;
- are an Ingham County resident;
- are ineligible for Medicare and/or Medicaid;
- are ineligible for Mich-Care for pregnant women and children;
- are ineligible for the State Medical Plan; and
- have income below 100% of the Federal Poverty Level.
The attached resolution will authorize an FY 1999-2000 agreement with the MFIA to accept the funds. These funds will
help a few people resolve their health problems. I recommend that the Board adopt the resolution and authorize the agreement.
cc: John Jacobs w/attachment
Bruce Miller w/attachment
Introduced by the Human Services and Finance Committees of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION TO AUTHORIZE AN EMERGENCY SERVICES AGREEMENT
WITH THE MICHIGAN FAMILY INDEPENDENCE AGENCY
WHEREAS, the Ingham County Health Department provides primary care services to many low-income and uninsured
persons; and
WHEREAS, often patients do not have resources to buy medications that are prescribed and necessary to resolve the health
problem; and
WHEREAS, the Michigan Family Independence Agency has offered a grant of $5,000 for the 1999-2000 Fiscal Year to
assist with the emergency medical needs, including the purchase of prescription drugs; and
WHEREAS, the Health Officer recommends that the Board of Commissioners authorize the agreement with the Michigan
Family Independence Agency.
THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes an agreement with the
Michigan Family Independence Agency to support the emergency medical needs of low-income clients of the Health Department.
BE IT FURTHER RESOLVED, that the period of the agreement shall be October 1, 1999 through September 30, 2000,
and that the Michigan Family Independence Agency shall reimburse Ingham County up to $5,000 for expenses related to the
emergency medical needs of low-income, uninsured clients of the Health Department.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to sign the agreement after review by the County Attorney.
MEMORANDUM
TO: Human Services Committee
Administrative Services/Personnel Committee
Finance Committee
FROM: Bruce Bragg
DATE: October 4, 1999
SUBJECT: Community Coordinated Child Care Agreement with the Family Independence Agency
For many years, the Michigan Department of Social Services (Family Independence Agency) has helped fund the Office for
Young Children through a Community Coordinated Child Care (4C) Agreement. Now the Michigan Family Independence
Agency is offering to amend the existing agreement and to continue the services for another State Fiscal Year (October 1,
1999 through September 30, 2000).
The State is offering a funding level of $221,747.00 to continue providing essentially the same scope of services. The
Office for Young Children has assessed its current resources and capabilities. The OYC proposes to use existing staff to
deliver the level of services called for in the agreement, and some (seasonal) temporary employees ($5,000). The
amendment includes additional off-site (Project Zero) child care referral services for which OYC proposes to use up to
$3,000 of these grant funds to purchase a laptop computer.
Attached is a resolution to authorize the amendment to the Community Coordinated Child Care (4C) agreement with the
Michigan Family Independence Agency and budget adjustments to fund the continuing services for FY2000. I recommend
that the Board adopt the resolution and authorize the agreement.
Attachment
cc: John Jacobs w/attachment
Ken Sperber w/attachment
Bob Townsend w/attachment
Introduced by the Human Services, Administrative Services/Personnel and Finance Committees of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION TO AUTHORIZE A 1999-2000 4C AGREEMENT EXTENSION
WITH THE FAMILY INDEPENDENCE AGENCY
WHEREAS, the Office for Young Children provides information and referral, training, and other services to day care
organizations and to parents of children in Ingham, Clinton, Eaton and Shiawassee Counties; and
WHEREAS, the State of Michigan has provided financial support for these services for many years through State
departments, and now through the Family Independence Agency; and
WHEREAS, the Michigan Family Independence Agency is proposing to extend an agreement for services through State
Fiscal Year 1999-2000; and
WHEREAS, the Health Department's 2000 budget anticipated a continuation of 4C services and funding as a part of a
multi-year extension agreement; and
WHEREAS, the Health Officer recommends that the Board of Commissioners authorize the proposed amendment to the
Community Coordinated Child Care agreement with the Michigan Family Independence Agency.
THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby authorizes an amendment to
the Community Coordinated Child Care Agreement with the Michigan Family Independence Agency, authorized by
Resolution #98-243 and amended by Resolution #99-106.
BE IT FURTHER RESOLVED, that the amendment shall extend the period of the agreement for the 1999-2000 Fiscal
Year (October 1, 1999 through September 30, 2000) and that the State of Michigan shall reimburse Ingham County up to
$221,747 for expenses related to the scope and units of service for the period of the extension.
BE IT FURTHER RESOLVED, that the MIS Director is authorized to purchase one laptop computer workstation, up to $3,000 in value, to support the services delivered by the OYC.
BE IT FURTHER RESOLVED, that the County Controller is authorized to amend the Health Department's FY2000 budget to implement this resolution, and that the Board Chairperson is authorized to sign the agreement after review by the County Attorney.
MEMORANDUM
TO: Human Services Committee
Finance Committee
FROM: Bruce Bragg
DATE: October 4, 1999
SUBJECT: Child Care Information and Referral Agreement with MSU
This is a recommendation to authorize a Child Care Information and Referral Agreement with Michigan State University.
Since 1990, the Office for Young Children has provided information and referral services to MSU. This is an ongoing
agreement that has been amended from time to time to incorporate changes that have been negotiated by the two parties.
Past amendments have changed the MSU employees groups eligible for services and modified the services offered.
The compensation paid by MSU for these services has been changed periodically by amendments during the course of the
agreement. Currently, the University pays Ingham County $60,000 per year for child care information and referral services
for MSU faculty, staff, and students. MSU has proposed to decrease the annual rate of compensation to up to a maximum
of $45,000 commencing July 1, 1999 and decrease scope of the referral services provided by OYC.
Last year OYC provided full enhanced referral services including confirmed vacancy lists to all full- time MSU employees
and more limited modified referrals to MSU students. This year MSU is only willing to agree to purchase the more limited
modified referrals for both employees and students, and full enhanced referrals only in a very small number of special cases.
For these more limited referral services MSU has agreed to compensate the County $35,000 annually. In addition, MSU
has agreed to purchase child care resource development services from OYC for up to $10,000 ($1,000 for each one of up to
ten child care providers recruited and trained).
Instead of adding more amendments to the existing agreement, MSU has developed a new agreement to specify the services
to be delivered. This new agreement would replace the Referral Services Agreement dated September 24, 1990 and
amended in 1994, 1995, 1996, and 1997. I recommend that the Board of Commissioners adopt the attached resolution and
authorize the new MSU Child Care Agreement.
Attachment
cc: John Jacobs w/attachment
Ken Sperber w/attachment
Bob Glandon w/attachment
Introduced by the Human Services and Finance Committees of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION TO AUTHORIZE A
CHILD CARE AGREEMENT WITH MICHIGAN STATE UNIVERSITY
WHEREAS, the Ingham County Office for Young Children has since 1990, provided child care information and referral
services to faculty and staff, and subsequently to students also; and
WHEREAS, the compensation rate is periodically adjusted to reflect the level of service and the cost of doing business; and
WHEREAS, Michigan State University has proposed to decrease the annual rate of compensation to a maximum of $45,000
from the current $60,000, and proposed a reduced scope of services, and
WHEREAS, the Health Officer has recommended that the Board of Commissioners authorize this amendment.
THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes a new "Referral Services
Agreement" with Michigan State University to replace the agreement originally authorized by Resolution No. 90-223.
BE IT FURTHER RESOLVED, that the agreement shall, commencing July 1, 1999, set the annual rate of compensation by
Michigan State University for the child care information and referral services provided by the Ingham County Office for
Young Children at $35,000 for the modified referral services and for up to $10,000 for resource development services.
BE IT FURTHER RESOLVED, that the Board Chairperson is authorized to sign the agreement after review by the County Attorney.
MEMORANDUM
To: Human Services Committee
Finance Committee
From: Bruce Bragg
Date: October 4, 1999
Subject: Barry-Eaton District Health Department - Contract for Medical Direction
Since October, 1996, the Ingham County Health Department has provided medical direction and consultation to the
Barry-Eaton District County Health Department. This is a recommendation to authorize a contract to extend that
relationship through fiscal years 1999-2000 and 2000-2001.
Through this agreement, Dr. Dean Sienko dedicates approximately 20% of his time to the Barry-Eaton District Health
Department, including a commitment to being on site at least 16 hours during each month. Additionally, the agreement
provides that the administrative staff of the Health Department occasionally consults with the staff of the Barry-Eaton District.
This relationship has worked well for both Ingham County and the Barry-Eaton District. In 1998-99 Barry-Eaton is paying Ingham County at the annual rate of $37,100 for this service. The proposed agreement would compensate Ingham County at the same rate of $38,000 in 1999-2000 and $39,000 in 2000-2001. This compensation represents about 20% of the cost of supporting Dr. Sienko (wages, fringes, travel, phone, professional development, liability insurance and indirect costs).
I recommend that the Board of Commissioners authorize the contract with the Barry-Eaton District Health Department.
cc: Dean Sienko w/attachment
John Jacobs w/attachment
SCOPE OF SERVICES
Ingham County & Barry-Eaton District Health Department
Medical Direction & Program Consultation
Ingham County shall provide to the Barry-Eaton District Health Department, during the term of the Agreement to which this
Scope of Services is attached, the professional services of a qualified public health physician to serve as Medical Director
and public health program consultation services from the professional staff of the Ingham County Health Department.
The full-time Medical Director of the Ingham County Health Department shall serve as the Medical Director of the
Barry-Eaton District Health Department on a part-time basis. The Medical Director shall dedicate approximately 20 percent
of his practices to the Barry-Eaton District Health Department. The services of the Medical Director, or his Deputy, shall
include 24 hours per day, seven (7) days per week, telephone consultation and direction for medical emergencies and
consultations. The Medical Director shall provide overall medical direction to the programs of the Barry-Eaton District
Health Department which shall include the following:
The Medical Director may utilize specialized professional staff from the Ingham County Health Department to assist in the
implementation of this Scope of Services. He may facilitate communication between Barry-Eaton District Health
Department staff and such Ingham County professional staff as appropriate. He may also provide Barry-Eaton District
Health Department Board of Health with identified problems, needs, and help establish priorities in public health programs.
Return to Top of Document
Introduced by the Human Services and Finance Committees of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION TO AUTHORIZE A CONTRACT WITH THE
BARRY-EATON DISTRICT HEALTH DEPARTMENT
FOR MEDICAL DIRECTION AND PROGRAM CONSULTATION
WHEREAS, the Barry-Eaton District Health Department has purchased medical direction and program consultation from
Ingham County since October, 1996; and
WHEREAS, the arrangement has worked well for Barry-Eaton District and for Ingham County, with Barry-Eaton District
compensating Ingham County for approximately 20% of the cost of supporting the Medical Director of the Ingham County
Health Department; and
WHEREAS, the Medical Director and the Health Officer recommend that the Board of Commissioners authorize the
extension of the relationship with Barry-Eaton District Health Department.
THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes a contract with the
Barry-Eaton District Health Department to provide medical direction and program consultation services for the period
October 1, 1999 through September 30, 2001.
BE IT FURTHER RESOLVED, that the Barry-Eaton District Health Department shall compensate Ingham County at the
rate of $38,000 per year for 1999-2000 and $39,000 for 2000-2001.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized to sign the agreement after review by the County Attorney.
MEMORANDUM
To: Human Services Committee
Finance Committee
From: Bruce Bragg
Date: October 4, 1999
Subject: Medical Direction Agreement with Ionia County
Since the mid 1980's, the Ingham County Health Department has provided medical direction and consultation to the Ionia
County Health Department. This is a recommendation to authorize a contract to extend that relationship through 2000 and 2001.
Through this agreement, Dr. Sienko dedicates approximately 20% of his time to Ionia County, including a commitment to
being on-site in Ionia County at least 16 hours during each month. Additionally, the agreement provides that the
administrative staff of the Health Department occasionally consults with Ionia County.
This relationship has worked well for both Ingham and Ionia Counties for several years. In 1999, Ionia County is paying
Ingham County $37,100 for this service. The proposed agreement would compensate Ingham County at the same rate of
$38,000 in 2000 and $39,000 in 2001. This compensation represents about 20% of the cost of supporting Dr. Sienko
(wages, fringes, travel, phone, professional development, liability insurance and indirect costs).
I recommend that the Board of Commissioners authorize the contract with Ionia County.
BBB/jcn
Attachment
cc: Dean Sienko w/attachment
John Jacobs w/attachment
SCOPE OF SERVICES
MEDICAL DIRECTION AND ADMINISTRATIVE PROGRAM CONSULTATION
Ingham County shall provide to Ionia County during the term of the Agreement to which this Scope of Services is attached,
the professional services of a qualified public health physician to serve as Medical Director, and public health professional
administrative and program consultation services from the staff of the Ingham County Health Department.
The full-time Medical Director of the Ingham County Health Department shall serve as the Medical Director of the Ionia
County Health Department on a part-time basis. The Medical Director shall dedicate approximately 20% of his/her practice
to Ionia and be physically present in Ionia County at least sixteen (16) hours per month. The services of the Medical
Director, or his/her Deputy, shall include 24 hours per day, seven (7) days per week telephone consultation and direction for
medical emergencies and consultations. The Medical Director shall provide overall medical direction to the programs of the
Ionia County Health Department, which shall include the following:
The Medical Director, in conjunction with other staff members of the Ingham County Health Department, shall assess the
programs and services of the Ionia County Health Department on an annual basis and make recommendations to the Ionia
County Health Officer and the Board of Commissioners. The Medical Director, in conjunction with other staff members of
the Ingham County Health Department, shall assist the staff of the Ionia County Health Department to:
Introduced by the Human Services and Finance Committees of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION TO AUTHORIZE A MEDICAL DIRECTION, ADMINISTRATIVE
AND PROGRAM CONSULTATION SERVICES AGREEMENT
WITH IONIA COUNTY
WHEREAS, Ionia County has for several years purchased medical direction, administrative and program consultation from
Ingham County for the operation of the Ionia County Health Department; and
WHEREAS, the current agreement expires on December 31, 1999 and Ionia County has proposed that a new agreement be
authorized and executed for 2000 and 2001; and
WHEREAS, the arrangement has worked well for both Ionia and Ingham Counties, with Ionia County compensating
Ingham County for approximately 20% of the cost of supporting the Medical Director of the Ingham County Health
Department; and
WHEREAS, the Medical Director and the Health Officer recommend that the Board of Commissioners authorize the extension of the relationship with Ionia County.
THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes an agreement to provide
medical direction, administrative and program consultation services to Ionia County during 2000 and 2001.
BE IT FURTHER RESOLVED, that the Medical Director and other staff of the Ingham County Health Department shall
provide the services to Ionia County.
BE IT FURTHER RESOLVED, that Ionia County shall pay Ingham County $38,000 during 2000 and $39,000 during 1999
for these services.
BE IT FURTHER RESOLVED, that the Board Chairperson is authorized to sign the agreement after review by the County Attorney.
Memorandum
TO: Human Services Committee
Finance Committee
FROM: Dean G. Sienko, M.D.
Chief Medical Examiner
DATE: September 20, 1999
SUBJECT: Ambulance Contract with Lansing-Mason Ambulance
Attached is a resolution to authorize a renewal of a contract between the Medical Examiner's Office and Lansing-Mason
Ambulance Service for cadaver transports. Cadaver transports are a necessary part of the Medical Examiner's responsibilities.
The Medical Examiner's Office has had a contract with Lansing-Mason Ambulance Service for the past six years. I have
been pleased with the services of Lansing-Mason Ambulance. I have discussed continuation of this contract with
Lansing-Mason Ambulance Service and they expressed a desire to renew.
The attached resolution will authorize a contract with Lansing-Mason Ambulance for the period of October 1, 1999 through
September 30, 2001. The rate per cadaver transport will be $57.00 for the 2-year period. Although the contract provides
for the exclusive use of Lansing-Mason's services, it reserves the Medical Examiner's right to use or contract with other
companies should Lansing-Mason be unable to provide timely services.
As this agreement will allow the Medical Examiner's Office to continue providing services in a most cost-effective manner;
$57 is a very reasonable rate for cadaver transport. I recommend the Board of Commissioners adopt the attached resolution
and authorize the contract.
DGS/kjr
Introduced by the Human Services and Finance Committees of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION TO AUTHORIZE AN AGREEMENT WITH LANSING-MASON AMBULANCE FOR MEDICAL EXAMINER TRANSPORTS
WHEREAS, the Ingham County Board of Commissioners has the responsibility to appoint the Ingham County Medical
Examiner and support investigations into the cause and manner of unexpected deaths; and
WHEREAS, these investigations often involve the transport of cadavers from the scene of death to the county morgue; and
WHEREAS, Ingham County has contracted with Lansing-Mason Ambulance Service for the past six years after issuing an
RFP and accepting the lowest bid; and
WHEREAS, the Chief Medical Examiner recommends that Ingham County authorize an agreement with Lansing-Mason
Ambulance Service for the period October 1, 1999 through September 30, 2001.
THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes a renewal of the contract
between the Ingham County, on behalf of the Medical Examiner's Office, and Lansing-Mason Ambulance Service, 4148
Legion Drive, Mason, Michigan 48854, for medical examiner transports
BE IT FURTHER RESOLVED, the terms of this agreement will include cadaver transports at a rate of $57.00 for the
period October 1, 1999 through September 30, 2001. This represents a 7.5% increase over the 1998-99 rate.
BE IT FURTHER RESOLVED, that the Board Chairperson be authorized to sign the agreement after review by the County
Attorney.
MEMORANDUM
To: Human Services Committee
Administrative Services/Personnel Committee
Finance Committee
From: Bruce Bragg
Date: October 4, 1999
Subject: Recommendation to Reorganize Resources in Response to Challenges from the Kellogg Foundation
This is a recommendation to eliminate two positions (1.5 FTE) in the Health Promotion/Community Health Assessment Unit
and to create a new, full-time, Health Educator II position. This action will allow the County to respond to some of the
challenges issued by the Kellogg Foundation following its July site visit to evaluate progress on the Community Voices
grant.
The two position being eliminated are currently vacant. They are: 1) part-time Health Educator II position (ICEA P-5), and
2) full-time Assist Program Specialist position (ICEA P-2). The position being created is a full-time Health Educator II
position (ICEA P-5).
The Kellogg Foundation made several recommendations and challenged the County to make improvements, following its
July, 1999 site visit to evaluate progress on the Community Voices grant. This recommendation to reorganize activities in
the Health Promotion/Community Health Assessment Unit is intended to respond to several of the Foundations challenges
and recommendations.
The creation of the Health Educator II position will provide the County with a person to coordinate the Communication
Plan for Community Voices. The plan will include working with the national consulting firm to develop an overall
communications plan acceptable to the Kellogg Foundation. We intend to modify and expand the Health Department's
Newsletter. We intend to develop regular contributing articles for newsletters and news papers serving the community's
minority and underserved populations. We intend to organize the dissemination of materials provided by the Kellogg
Foundation and its national consulting firms. We intend to identify and nurture persons in the minority and underserved
communities, with the objective of providing opportunities for service on health related boards and committees having policy
and service decision making authority. We intend to engage the minority communities in the dialogue about how to improve
the health status of their communities.
During the next few months, the Health Department will be recommending one or two other changes in staffing and
responsibilities, intending to respond fully to the challenges issued by the Kellogg Foundation. At the moment, I recommend
that the Board of Commissioners adopt the attached resolution and authorize the proposed reorganization.
cc: Robin Lewis w/attachment
Bob Glandon w/attachment
Doak Bloss w/attachment
John Jacobs w/attachment
Introduced by the Human Services, Administrative Services/Personnel and Finance Committees of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION TO REORGANIZE WORK IN THE HEALTH PROMOTION/COMMUNITY HEALTH ASSESSMENT UNIT
WHEREAS, the Kellogg Foundation has challenged Ingham County to make improvements in several areas, related to the
implementation of the Community Voices grant; and
WHEREAS, two areas of challenge are, increasing the involvement of minority and underserved populations in service and
policy decision making processes, and improving the communication of Community Voices ideas, information, activities and
actions throughout the community, particularly among the minority and underserved populations; and
WHEREAS, the Health Officer has recommended that two positions in the Health Promotion/ Community Health
Assessment Unit be eliminated and a new position created to provide the resources to address the Kellogg Foundation challenges.
THEREFORE BE IT RESOLVED, the Ingham County Board of Commissioners eliminates, effective October 13, 1999, the
following vacant positions:
a. HLHEDC002, Health Educator II (part-time) (ICEA P-5)
b. HLHEDC011, Assist Program Specialist (full-time) (ICEA P-2)
BE IT FURTHER RESOLVED, that the Board of Commissioners establishes, effective October 13, 1999, a full-time Health
Educator II (ICEA P-5) position within the Health Promotion/ Community Health Assessment Unit of the Health Department.
MEMORANDUM
To: Human Services Committee
Administrative Services/Personnel Committee
Finance Committee
From: Bruce Bragg
Date: October 4, 1999
Subject: Recommendation to authorize and execute a professional services contract with the Lansing School District to
expand the JumpStart Program
This is a recommendation to authorize a professional services contract with the Lansing School District to expand the
resources and services of the JumpStart Program operated by the Health Department.
The Lansing School District has been awarded a Health and Human Services Safe Schools/Healthy Students Initiative Grant.
One aspect of the proposal that was funded, is an expansion of the JumpStart Program. This program identifies and
provides supportive services to families of young children (0-3) that are at-risk of health and growth and development problems.
The contract will support the addition of two Family/Child/Infant Advocate positions. These positions will be involved in
outreach to families identified at-risk. The intent is to provide the support and guidance that will keep the family intact and
functioning well.
The attached resolution will authorize the professional services contract, authorize the establishment of the two positions,
authorize the purchase of computer equipment and authorize the Controller to amend the Health Department's FY 2000
budget. I recommend that the Board adopt the resolution.
Attachment
cc: Mara Stein w/attachment
Elaine Tannenbaum w/attachment
John Jacobs w/attachment
Darnell Earley w/attachment
Introduced by the Human Services, Administrative Services/Personnel and Finance Committees of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION TO AUTHORIZE A JUMP START EARLY ADVANTAGE PROGRAM
CONTRACT WITH THE LANSING SCHOOL DISTRICT
WHEREAS, the Health Department operates the JumpStart Program intended to identify families with infants and children
through three years of age in need of support mechanisms; and
WHEREAS, the Lansing School District has been awarded a Safe Schools/Healthy Students Initiative Grant, which includes
a proposal to expand JumpStart services; and
WHEREAS, the Lansing School District has proposed to contract with Ingham County to expand the JumpStart Program; and
WHEREAS, the Health Officer has recommended that the Board of Commissioners authorize the proposed professional
services contract with the Lansing School District.
THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes a professional services
contract with the Lansing School to support the expansion of the JumpStart Program operated by the Ingham County
Health Department.
BE IT FURTHER RESOLVED, that the period of the contract will be October 1, 1999 through September 30, 2000 and
that the Lansing School District will provide Ingham County up to $91,000 to support the expansion of the JumpStart Program.
BE IT FURTHER RESOLVED, that two grant-funded, Family/Child/Infant Advocate positions (UAW TOPS C) be
established for the duration of the professional services contract.
BE IT FURTHER RESOLVED, that the MIS Director is authorized to expend up to $3,000 to purchase computer
equipment and software to support the program.
BE IT FURTHER RESOLVED, that the Controller is authorized to amend the Health Department's FY 2000 budget to
implement this resolution.
BE IT FURTHER RESOLVED, that the Board Chairperson is authorized to sign the professional services contract with the Lansing School District after review by the County Attorney.
Introduced by the Law & Courts, Human Services, Administrative Services/Personnel and Finance Committees of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION AUTHORIZING 2000 AGREEMENTS FOR COMMUNITY AGENCIES
WHEREAS, the 2000 Ingham County Budget has been approved by the Finance Committee; and
WHEREAS, under the Community Agency Program a number of agencies have been allocated funds to provide important
services that are consistent with the County's Strategic Planning Objectives to Ingham County residents.
THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby directs the County Attorney to
draft contracts for the period January 1, 2000 through December 31, 2000 for each Community Agency listed on the
attached, in accordance with the dollar amounts allocated in the 2000 Budget as stated below, and for the services to
Ingham County residents previously approved by the liaison committees:
Liaison Committee 2000 Budget Allocation
Law & Courts $56,549
Human Services $90,036
Ad. Services/Personnel $7,917
BE IT FURTHER RESOLVED, that in addition to the Community Agencies listed on the attached, a contract be prepared
for the MSU-Juvenile Diversion in the amount of $122,246.00.
BE IT FURTHER RESOLVED, that a subcontract is authorized with Neighborhood Youth and Parent Prevention
Partnership, Inc., 3400 South Cedar Street, Lansing, MI, 48910, for up to $30,000 during the period October 1, 1999
through September 30, 2000 to manage the South Side Neighborhood Network Center and provide administrative support
services to the South Side Network Center Advisory Board.
BE IT FURTHER RESOLVED, that a subcontract is authorized with the Vietnamese Association for up to $25,000 for the
period October 1, 1999 through September 30, 2000, to assist the Department in its disease prevention and control
responsibilities by providing support, transportation and translation services to support health care needs of Vietnamese
refugees settled in the Lansing area.
BE IT FURTHER RESOLVED, that a subcontract is authorized with Catholic Social Services/
St. Vincent Home for Children for the period October 1, 1999 through September 30, 2000, for up to $126,367 to conduct directly observed therapy on tuberculosis cases and suspects identified by the Health Department.
BE IT FURTHER RESOLVED, that a subcontract is authorized with Family and Community Development Services, 49790
Northwind Drive, Suite 218D, East Lansing, Michigan, 48823, for up to $25,000 for the period October 1, 1999 through
September 30, 2000, to assist the Department in its disease prevention and control responsibilities by providing support,
transportation and translation services to support health care needs of Islamic refugees and at-risk citizens settled in the
Lansing area.
BE IT FURTHER RESOLVED, that the Chairperson of the Board of Commissioners and the County Clerk are authorized
to sign the aforementioned agreements.
M E M O R A N D U M
TO: Finance and Liaison Committees
FROM: Darnell Earley, Deputy Controller for
Administrative Services and Budget
RE: Third Quarter 1999 Budget Adjustments and Contingency Fund Update
DATE: September 22, 1999
_________________________________________________________________________
Enclosed please find the recommended adjustments to the 1999 Ingham County budget for the third quarter of fiscal year
1999. The total increase to the General Fund is $48,850.
The quarterly budget amendment process as authorized by the Board of Commissioners is necessary to make adjustments to
the adopted budget. Generally, adjustments are made as a result of updated revenue and expenditure projections, fund
transfers, reappropriation, accounting and contractual changes, errors, and omissions.
Beginning this quarter, we will be incorporating an update of contingency fund spending along with the quarterly budget
adjustment. The current contingency amount is $168,140. The attached document details how the Board has allocated the
contingency funds throughout the year, beginning with a balance of $587,377. It is hoped that continued quarterly updates
will help to illuminate current contingency levels and year to date expenditures.
Should you require any additional information or have questions regarding this process, please don't hesitate to contact me.
c: Gerald W. Ambrose
1999 CONTINGENCY
| Adopted Contingency Amount | $587,377 |
| R99-16: Animal Control Vehicles | ($5,315) |
| R99-19: Sheriff Medical Expenses | ($10,311) |
| R99-54: Growth Trends Project | ($12,600) |
| R99-61: CCAB Contractual Assistance | ($40,000) |
| R99-64: Emergency Operations Temporary Clerical Help | ($6,231) |
| R99-104: 1st Qtr Adjustment (BOC salaries, Byrne Grant Match) | ($6,700) |
| R99-109: JAIBG Grant Match | ($7,377) |
| R99-113: New Register of Deeds/Clerk System | ($172,070) |
| Perceptics Settlement | $172,070 |
| R99-121: Friend of the Court Postage | ($14,340) |
| R99-148: Tri-County Metro Narcotics Squad Appropriation | ($103,750) |
| R99-164: Replace Boiler at Human Services Building | ($54,417) |
| R99-169: 2nd Qtr Adjustment (Byrne Grant Match, JAIBG Grant Match) | ($1,440) |
| R99-183: Delhi Computers | ($4,650) |
| R99-191: Clerk Vital Records | ($9,185) |
| R99-207: Sheriff Handguns | ($91,138) |
| COPS MORE Grant Match (passed 9/21/99) | ($42,650) |
| Loaves & Fishes Appropriation (passed 9/21/99) | ($4,133) |
| Complete Census Project (passed 9/21/99) | ($5,000) |
| Current Contingency Amount | $168,140 |
Introduced by the Finance Committee of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION AUTHORIZING ADJUSTMENTS TO THE
1999 INGHAM COUNTY BUDGET
WHEREAS, the Board of Commissioners adopted the 1999 Budget on October 27, 1998 and has authorized certain
amendments since that time, and it is now necessary to make some adjustments as a result of updated revenue and
expenditure projections, fund transfers, reappropriations, accounting and contractual changes, errors and omissions, and
additional appropriation needs; and
WHEREAS, the Liaison Committees and the Finance Committee have reviewed the proposed budget adjustments prepared
by the Controller's staff and have made adjustments where necessary.
THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby directs the Controller to make
the necessary transfers to adjust revenues and expenditures in the following funds, according to the attached schedules:
1999 BUDGET PROPOSED PROPOSED
FUND DESCRIPTION 9/01/99 CHANGES BUDGET
101* General Fund $58,156,509 $48,850 $58,205,359
208 Parks 1,208,986 5,200 1,214,186
508 Parks Enterprise 150,969 11,181 162,150
645 Intergovernmental Services 593,559 700 594,259
664 Mach. & Equip. Revolving 611,134 4,723 615,857
681 Employee Benefit 9,654,397 700 9,655,097
* Does not include funds associated with the sale of Ingham Medical Center.
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