COUNTY SERVICES

Approved 10/03/06

COUNTY SERVICES

September 19, 2006

Minutes

Members Present: Andy Schor, Debbie DeLeon, Dianne Holman, Dale Copedge, Mike Severino, Don Vickers and Board Chairperson Victor Celentino

Members Absent: None

Others Present: Ed Dore, Jared Cypher, Harold Hailey, Rick Terrill, Paula Johnson, Bruce Bragg, Jack Restuccia, Jim Hudgins, Linda Ogston, Randy Bell, Deb Bloomquist, Susan Hill, Sally Trout, Joan Trezise, Dr. Sienko and others

The meeting was called to order by Chairperson Schor at 7:03 p.m. in the Personnel Conference Room of the Human Services Building, 5303 S. Cedar, Lansing.

Approval of the August 15 and August 22, 2006 Minutes

MOVED BY COMM. DELEON, SUPPORTED BY COMM. HOLMAN, TO APPROVE THE AUGUST 15 AND AUGUST 22 MINUTES AS SUBMITTED. MOTION CARRIED UNANIMOUSLY.

Additions to the Agenda

9. Update – Health Director Retirement

Limited Public Comment

Ms. Ogsten addressed the Committee regarding the possible violation of state law regarding the handling of deceased animals by Michigan State University. She requested the Committee’s assistance in this matter.

Chairperson Schor informed the Committee that Ms. Ogston appeared before the Human Services Committee last evening to address her concern. She was informed at that meeting that she would receive a State Department of Community of Health complaint form from Comm. Hertel. The Health Department was present at that meeting.

Ms. Ogston asked if her concerns could be addressed as soon as possible because she was exposed to the remains of her pet on August 11, 2006. Chairperson Schor explained to Ms. Ogston that she should speak with Mr. Bragg and the State regarding her exposure concerns. Ms. Ogsten stated she would provide Mr. Bragg with her written statement.

MOVED BY COMM. SEVERINO, SUPPORTED BY COMM. VICKERS, TO APPROVE A CONSENT AGENDA FOR THE FOLLOWING ITEMS:

3. Health Department

a. Resolution to Amend the ICEA Professional Contract to Allow for Medical Examiner Investigator Assignments

b. Resolution to Authorize an Agreement with the Shiawassee Regional Education Services District

c. Recommendation to Hire a Physician at Step 2

4. Financial Services

a. Out of State Travel Reimbursement

b. Request to Hire Employee at Step 4

5. Purchasing

a. Resolution Accepting an Offer to Purchase County-Owned Real Property Located at 2200 S. Washington Ave., Lansing, MI 48910

b. Resolution Authorizing a Contract Renewal with Lansing Ice & Fuel to Supply Fuel for County-Owned Vehicles and Equipment

6b. Human Resources – Resolution Amending the Office and Professional Employees International Probate Court and 30^th Judicial Circuit Court Family Division – Collective Bargaining Agreements

7. Board of Commissioners

a. Resolution Honoring Dan Reinecke

b. Resolution Designating September 15 – October 15, 2006 as Hispanic Heritage Month in Ingham County

c. Resolution Honoring Ryan Mohre

MOTION CARRIED UNANIMOUSLY.

MOVED BY COMM. SEVERINO, SUPPORTED BY COMM. VICKERS, TO APPROVE THE ITEMS ON THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY.

2. Register of Deeds – Resolution Authorizing a Contract with Extract System, LLC and Authorizing Two Part-Time Temporary Positions for the Redaction of Social Security Numbers from Documents Made Available to the Public by the Register of Deeds Office Equipment

MOVED BY COMM. DELEON, SUPPORTED BY COMM. HOLMAN, TO APPROVE THE RESOLUTION AUTHORIZING A CONTRACT WITH EXTRACT SYSTEM, LLC AND AUTHORIZING TWO PART-TIME TEMPORARY POSITIONS FOR THE REDACTION OF SOCIAL SECURITY NUMBERS FROM DOCUMENTS MADE AVAILABLE TO THE PUBLIC BY THE REGISTER OF DEEDS OFFICE EQUIPMENT.

Ms. Johnson explained her Office will remove social security numbers from public documents to protect the identity of the people. The County Attorney has advised that the Register of Deeds can proceed with the redaction of these numbers, as long as a disclaimer is made to clarify to the person obtaining the document that what they are getting is not an accurate and complete version of the document. The disclaimer should also state than an original and complete version remains available in the Register of Deeds Office.

Ms. Johnson further explained that two part-time temporary positions would be needed to perform the redaction. Expenses for this project are available in the Register of Deeds Technology Fund.

Comm. Severino stated he appreciated Ms. Johnson’s prompt action to address this concern. He then asked how the Office will prevent people from obtaining social security numbers when the original documents are reviewed in the Office. Ms. Johnson stated the public needs a court order to see an original document.

Mr. Cypher stated he spoke with Mr. Perrone, County Attorney, today regarding this matter. He was informed that the redaction is appropriate as long as the disclaimer is provided and that the original document remains in the Register of Deeds Office. Ms. Johnson stated her Office is very aware that it may not alter any original document.

MOTION CARRIED UNANIMOUSLY.

1. Advisory Commission/Committee Presentations

a. Women’s Commission Appointments

MOVED BY COMM. DELEON, SUPPORTED BY COMM. VICKERS, TO RECOMMEND THE APPOINTMENT OF DEBORAH SMITH TO THE WOMEN’S COMMISSION. MOTION CARRIED UNANIMOUSLY.

b. Equal Opportunity Committee Interviews

The Committee interviewed Vicki Baron and Scott Basel for positions on the Equal Opportunity Commission. Ms. Walker-Cole will be rescheduled for another meeting. Comm. Copedge stated Ms. Walker-Cole would appreciate being interviewed during the beginning of the meeting so that she may attend class that evening.

MOVED BY COMM. DELEON, SUPPORTED BY COMM. SEVERINO, TO RECOMMEND THE APPOINTMENTS OF VICKI BARON AND SCOTT BASEL TO THE EQUAL OPPORTUNITY COMMISSION. MOTION CARRIED UNANIMOUSLY.

c. Youth Commission Interview

The Committee interviewed Trey Williams for a position on the Ingham County Youth Commission.

MOVED BY COMM. DELEON, SUPPORTED BY COMM. VICKERS, TO RECOMMEND THE APPOINTMENT OF TREY WILLIAMS TO THE INGHAM COUNTY YOUTH COMMISSION. MOTION CARRIED UNANIMOUSLY.

6a. Human Resources – Resolution Approving the ICEA Assistant Prosecuting Attorney’s Collective Bargaining Agreement

MOVED BY COMM. SEVERINO, SUPPORTED BY COMM. DELEON, TO APPROVE THE RESOLUTION APPROVING THE ICEA ASSISTANT PROSECUTING ATTORNEY’S COLLECTIVE BARGAINING AGREEMENT.

Mr. Hailey explained this Resolution authorizes a three-year agreement with the ICEA Assistant Prosecuting Attorney’s Collective Bargaining unit. The changes and benefits are outlined in the Staff Review. This Agreement is consistent with other agreements which have been through this Committee recently.

Comm. Severino asked how the County will interpret the Domestic Partner Benefits to Extent Permitted by Law. Mr. Hailey explained the benefit was phrased in this way to avoid any confusion. Chairperson Schor stated the union is comfortable with the Agreement. This Committee has approved the Domestic Partner clause in other contracts.

Comm. Vickers asked if the Domestic Partner language is new. Mr. Hailey explained that the benefit exists; but, the language is new.

MOTION CARRIED UNANIMOUSLY.

9. Update – Health Director Retirement

Chairperson Schor explained that the Human Services Committee has recommended the interview of Dr. Sienko without advertising for other applicants. If Commissioners express concerns regarding this recommendation, the Human Services Committee would proceed in the same manner that was used to hire the current Animal Control Director.

Comm. Severino stated Dr. Sienko should not be placed in the position of having to interview with other applicants due to his position.

Comm. Copedge stated he has serious concerns about filling a position without using the normal interview process. By not using the normal process, other qualified people are being left out of the process. Comm. Copedge explained that he does not doubt Dr. Sienko’s qualifications.

Chairperson Schor stated the Human Services Committee knew there would be concerns from some of the Commissioners regarding its recommended process. He then explained that filling the Health Director’s position is an appointment that is made by the Board of Commissioners.

Comm. DeLeon stated she was not comfortable with the recommendation. The County should use an open process. She further stated she has had leadership concerns with the Health Department over the years. The Department’s workforce has to represent the community which is represented by the Board of Commissioners.

In response to Mr. Hailey, Chairperson Schor explained the Human Services Committee discussed that the terms of the agreement would be negotiated through this Committee.

Comm. Severino stated this Committee just authorized the hiring of Dr. Cherry. He asked about Dr. Cherry’s ethnic and racial background. The Human Services Committee appreciates that the County owes a lot of deference to Dr. Sienko; however, it would not be uncomfortable with holding other interviews.

Comm. DeLeon stated Ingham County has the premiere Health Department in this State. It is very important that a qualified person fill Mr. Bragg’s position. Comm. Holman agreed with Comm. DeLeon’s statement. She then stated there could be another option. If we interview other applicants and still want to appoint Dr. Sienko, the entire Board would be more comfortable with the process.

Chairperson Schor stated the Human Services Committee will be informed that this Committee would prefer to proceed as it did for the Animal Control Director. The County Services Committee does not concur with the Human Services Committee’s recommendation.

Chairperson Celentino stated he would not support a financial request for an extensive applicant search.

MOVED BY COMM. SEVERINO TO AUTHORIZE THE COUNTY SERVICES CHAIRPERSON TO COORDINATE WITH THE HUMAN SERVICES COMMITTEE TO SCHEDULE AN INTERVIEW WITH DR. SIENKO. MOTION DIED due to lack of support.

8. Facilities – Update – Use of County Office Space/Building Signage

The Update was received and placed on file.

Announcements: None

Public Comment: None

The meeting adjourned at 7:59 p.m.

Respectfully submitted,

Debra Neff