General Information
1. We request that
all vendors first introduce their company and product (s) to a member of the
Purchasing Department staff before contacting other County departments.
This allows us to discuss the County's Purchasing Policies and Procedures
and to advise you how to become a registered vendor.
2. It is the responsibility of
the vendor to provide current product information and to provide notification
of any business or billing location address change.
3. The County will not pay for
any service and/or goods exceeding $2,500 unless a Purchase Order has been
issued and the appropriate County procedures have been followed.
4. Product or equipment demonstrations
must be arranged through the Purchasing Department.
5. The County reserves the right
to request vendor information for qualifying and/or auditing purposes.
6. The County requires that all
vendors honor their respective warranties and guarantees, intended or implied.
7. All contracts, leases and agreements
of any type must be approved as to form by Corporate Counsel and signed by
authorized agents.
8. It is the policy of Ingham County
to require the payment of prevailing wages as determined by using the wage
guidelines promulgated by the U. S. Secretary of Labor pursuant to the Davis-Bacon
Act on all construction contracts exceeding $10,000.
Bidding information
1. Pre-Bid/Proposal Conferences: The Purchasing Department may schedule mandatory
Pre-bid Conferences so that vendors receive information regarding a bid/proposal.
Pre-bid Conferences are posted on this website under "Bidding Opportunities,"
in notices mailed to vendors, and may also be advertised in the Lansing State
Journal. Vendors can register to attend by calling the Purchasing Department
at (517) 676-7222, no later than two days prior to the time specified.
The Purchasing Department cannot guarantee make-up walkthroughs if a mandatory
Pre-bid Conference is missed.
2. Submission of Bids/Proposals:
Bids, quotes, and proposals are assigned a packet number and must be returned
to the Purchasing Department prior to the closing date and time specified
on the solicitation. Any response reaching other County offices is considered
late unless received in the Purchasing Department prior to the closing date
and time. All sealed bids must be clearly identified with the RFP/ITB
number noted on the front of the submission envelope. All bids are time/date
stamped upon receipt and placed in a file, pending the prescribed closing
time. Normally all packets are opened in public at the time specified
for closing. Vendor representation at bid openings is welcome.
3. Advertising of Bids/Proposals:
Ingham County may place its RFPs and ITB in the "Bids Wanted" section
of a local paper if the cost of the project is anticipated to
be over $25,000.
4.
Right of Rejection: The County reserves the right to reject any or all bids,
quotes, or proposals, to waive any irregularities, and to make awards deemed
to be in the best interest of the County. It is the County's policy
to reject all bids, quotes, and proposal responses received beyond the specified
closing date and time.